Post Award Officer

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. IRC has been working in Pakistan for over 40 years, and manages & delivers large, complex programs to meet needs in health, education, protection, environmental health and livelihoods for displaced, poor & conflict-affected communities. IRC works in partnership with local government and non-governmental organizations and currently works in Balochistan, Khyber Pakhtunkhwa, Punjab and Sindh provinces.

Job Overview/Summary:

Under the supervision of Post Award Coordinator, Post Award Officer’s primary responsibility will be to coordinate reporting, support and assist the day-to-day management of tasks and program support

Major Responsibilities:

• Project Reporting and grants management • Review and edit project progress reports, sector heads and share feedback •
• Ensure that donor templates and requirements are adhered • Prepare sector updates for factsheets, Country Program Updates, Management Reports, newsletters or other internal or external publications •
• Develop reporting workplan and roles and responsibility matrix for reports •
• Development and updating the project plans and reports for Ministry of Interior and Government Department • Assist head of Office in day-to-day tasks •
• Serve as a focal person for compliance related questions, received from teams, seek advise from Post Award Coordinator and respond Information Management •
• Assist in collecting, compiling, organizing and storing the flow of information and files produced within the projects •
• Maintain the information at office level that can be helpful for project, reporting and any new initiatives • Update program information and provide relevant project documentation, for monthly/quarterly reports, monitoring tools, fact sheets etc. 
• Maintain and disseminate reporting schedules and calendars among the program/ project team.
• Maintain projects information including reports, database, pictures, videos, meeting minutes and presentations on central archives •
• Monitor and review regular sources of information and data required for preparation of reports, e.g., information from field teams, other IRC offices, news clippings, surveys. •
• Gather and analyze information about donor policies, trends, and preferences.
• Compile field level information required for operational reports to donors.

Coordination 

• Provide administrative and organizational support to supervisor and the Awards Management team 
• Coordinate follow-ups with the project teams on compliance related matters and reports 
• Manage Project Cycle meetings i.e., project planning, opening and closing meetings by sending invites, coordinate with participants and the departments, minute taking and circulation 
• Manage follow-ups on action trackers, support in conducting follow-up meetings/ check ins 
• Develop and update Project Cycle Meeting tracker •
• Participate in professional training and development activities as necessary •
• Conduct field visit to participate in program meetings, orientation and review of program and partner’s compliance, as and when required Awards Management System •
• Managing Opportunity Tracking and Information Management System (OTIS) for T1 and reporting •
• Provide day to day support to project teams and T5 Monitors in BVA management Position

Reports to: Post Award Coordinator Position directly supervises none

Indirect Reporting: None Job

Requirements: Education:

Postgraduate in management, communication field or social sciences. Work Experience: A minimum of 3 years of experience in I/NGO related to reporting and communication, coordination and information management; and advanced training/courses in English, social sciences, international relations, communications, or other related fields Demonstrated

Skills and Competencies: 

• Advanced knowledge of software (Microsoft Windows, MS Excel, MS Word, MS PowerPoint), 
• Ability to make power point and other types of presentations. 
• Ability to meet deadlines and remain cool under pressure 
• Experience in report/grant writing. 
• Excellent communication and analytical skills 
• Team worker with flexibility.

Language Skills: Strong English language skills both written and oral; knowledge of local languages including Sindhi

The IRC Core Values and Commitments. 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons. 

IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

Level of interaction with children: Less contact with children 

IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback. 

IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment. Women candidates and persons with disability are highly encouraged to apply.