Senior MEAL Officer

BASE LOCATION:

Quetta Balochistan

REPORTING TO:

Area Program Manager Balochistan

LINE MANAGEMENT RESPONSIBILITIES: Supporting Line Manager (Area Programme Manager) and MEAL Unit of IRP in managing, coordinating and conducting MEAL related activities in the Area and wherever needed by IRP across its Programme

PURPOSE OF DIVISION: Under the supervision APM and guidance of MEAL Manager this position is required to closely work with programme department (development and humanitarian) to streamline MEAL related activities at different stages of project cycle management (PCM).

JOB PURPOSE: Support Area Programme in implementing programme and project focused MEAL frameworks to track progress, find gaps, gather learning and facilitate evaluations. 

KEY WORKING RELATIONSHIPS

• Liaise with Program Coordinator & MEAL Team in terms of maintaining and managing accurate programme data.
• Liaise with PDMA and other state office departments
• Coordinating with field teams on day-to-day MEAL related activities
• Engage with programme, finance and supply chain teams during the course of monitoring, reviews, baselines, assessments, evaluations etc.
• Coordinating with counterparts in other I/NGO for shared learning.

SCOPE AND AUTHORITY

Scope of the Role:

• Directly/Administratively reporting to the Program Coordinator and technically reporting to the MEAL Manager, this position will play key role in implementation of MEAL framework across the  Balochistan Programme.
• Suggesting key improvements in MEAL templates, framework and programme management information system.

Responsibility for Resources:

• The role has no direct budget responsibility, but will have input into project proposals.
• Access to confidential information (managing filing systems, maintaining databases, publications, and reports)

KEY ACCOUNTABILITIES

The following are the main responsibilities that the role holder will be accountable for:

Monitoring:

·       Conduct periodic monitoring visits across programme area and come up with key findings and recommendations.

·       Prepare comprehensive monitoring reports.

·       Debrief Balochistan Programme and country management on key findings, action points, course corrections and recommendations.

·       Follow-up with respective field teams in relation to course corrections and action points.

·       Coordinate with the Field Team in to ensure work plans are regularly submitted.

·       Ensure that field teams are periodically submitting monitoring reports.

·       Extract key findings and action points from reports and share it with country management.

·       Ensure Teams are properly following up on their action points and course correction measures.

·       Updating/revamping monitoring templates in the light of field experiences and interaction with MEAL/programme colleagues.

·       Extend support to MEAL Manager and field teams in developing supplementary checklist to effectively monitor activities as and when required.

·       Ensure “Performance Monitoring Tools(PMTs)” are developed and updated of each project in coordination with area offices.

·       Share updated PMTs with KIM coordinator to update the activity and beneficiary status on PMIS.

·       Share monitoring data and reports with KIM coordinator for uploading on PMIS.

·       Support KIM coordinator in updating and managing PMIS.

·       Extend support to humanitarian team during emergencies to conduct monitoring.

·       Proper filing system developed and updated for monitoring related information.

Evaluation:

·       Develop evaluation work plan for all project in which evaluation is budgeted and share it with concerned area offices.

·       Support MEAL specialist and area office in drafting the TORs for evaluations and Real Time Evaluations (RTEs) for humanitarian projects.

·       Support MEAL specialist in evaluating/assessing technical proposals submitted by consultants.

·       Support MEAL specialist in development of tools for evaluations.

·       Coordinate with consultants to adhere to contractual requirements and deadlines.

·       Coordinate and draft initial comments/feedbacks on evaluation reports.

·       Ensure evaluation reports are properly filed and archived on PMIS.

·       Extract key programme recommendations from evaluation reports for upcoming concept notes and proposals.

Accountability:

·       Support Internal Auditor of IRP in reviewing ‘Complaints Redressal Mechanism (CRM)’ as and when required.

·       Support Internal Auditor in in conducting refreshers and orientations of CRM across the country programme.

·       Coordinate with PC and field team that beneficiaries are regularly oriented on CRM and contacts are properly shared with communities to lodge their complaints.

·       Ensure that area offices are regularly reporting on complaints and complaints’ log is updated.

·       Support MEAL Team in conducting sessions on Core Humanitarian Standards.

·       Ensure key requirements of CHS are incorporated in monitoring templates.

Learning:

·       Develop work plan for reviews of all projects and programmes.

·       Support MEAL Team in developing TORs and templates for reviews.

·       Support MEAL Team in conducting reviews.

·       Draft review reports and ensure final reports of reviews are uploaded on PMIS.

·       Extract key learning and action points from review reports and share widely with respective area offices and colleagues in country office.

·       Extract key learning from monitoring reports of specialists, MEAL staff and reviews and maintain a learning log.

·       Similarly coordinate with field teams of respective areas that learning log is regularly updated and shared with MEAL CO.

Miscellaneous:

·       Support MEAL Team in developing TORs for baselines, need assessments (both rapid and detailed) and other research studies.

·       Support in developing tools for different research studies.

·       Support in drafting the reports in case studies conducted by MEAL unit.

·       Coordinating and consolidating feedback/comments on the studies.

·       Any other professional responsibility may be assigned by the supervisor from time to time.

·       Monitoring plans for all projects are in place, performance monitoring tools are developed, key findings shared, action points followed up and course correction suggested/recommended.

·       Evaluations schedule in place, TORs and final drafts uploaded on PMIS.

·       Refreshers/orientations on CRM held and complaints log updated at field level

·       Reviews schedule in place, learning log updated and widely shared

Knowledge, Skills and Qualifications (Bullet Points)

·       Master of Sociology, Social Work, International Relations, Political Science, Development Studies, Rural Development, Anthropology or equivalent degree.

·       Project Cycle Management

·       Participatory research methods particularly PRA

·       Understanding of participatory M&E approach

·       Understanding of accountability standards

·       Possesses excellent facilitation skills

·       Advanced level proficiency of MSOffice Applications

·       Excellent report writing skills

·       Knowledge and understanding of undertaking and facilitating action research.

·       Effective skills in data analysis and synthesis

·       An understanding of and commitment to Islamic Relief’s vision, mission and values

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) and Safeguarding protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

“Please note, Islamic Relief is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan.”

Additional Requirements

All offers of employment will be subject to;

·       Satisfactory references and appropriate screening checks, which can include criminal records checks.

·       IR also participates in the Inter Agency Misconduct Disclosure Scheme .In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

·       Recommended candidate(s) would be required to submit HEC attested documents

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.