HR Officer

An international humanitarian organization looking for a highly motivated candidate for the "HR Officer" position at country Office Islamabad.

Role/Responsibilities:

• HR Officer works under the direct supervision of Head of HR.
• He/she is a skilled in INGO Personnel management and being a key player of the HR Function team HR Officer will:
• Perform all actions and produce all documents, feedbacks and links that will allow the organization to achieve its objectives and provide self-audit and monitoring capacity.
• Provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and record keeping, contracts management.
• Reporting day to day HR related matters to Head of HR.
• Experience to manage different donners staff personal information
• With the guidance of Head of HR, maintain up-to date and accurate computer and hardcopy personnel files, prepare job announcements.
• To liaise with field team in ensuring that all staff have the Identity Cards.
• Assist filling and maintaining HR Files & databases.
• Assist in performing file audits to ensure that all required employee documentation is collected and maintained
• Maintains confidential well organized human resources records and personal files: new hiring of all national staff
• Assists the head of HR in internal audit of field HR department (Attendance record, leaves record, medical records, Staff roasters)
• Documents all the human resources actions by completing forms, reports and records and update the personal files accordingly.
• Ensure confidentiality of sensitive matters and documents.
• Assist HR Head of HR in completing field bases ongoing and new recruitment.
• Schedule job interviews and assisting in interview process
• Prepare new employee files according to the instructions of the Head of HR.
• Ensure the regular updating of their records based on personnel movements (end of probationary period, promotion, termination, resignation).
• Collect & update leave data of all staff and timely share with line Manager
• Collect and check staff timesheet of all staff and share with line Manager
• Process staff Per-diems timely and keep record of Per-diem data.
• Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures.
• Maintain all staff medical insurance and timely ensure new hires have medical coverage from start day.
• Ensure Current and new staff is enlisted into life insurance
• Assists in design and implement of the Performance Evaluation System.
• Coordinate with base HR to process the final settlements for the leaving staff as per policy
• Ensure to process all health claims of staff i.e. OPD claims & IPD Claims.
• Support Head HR in training need analysis and maintain training inventory database and training plan.
• Support Head of HR in devising training plan for base staff.
• Under supervision of Head of HR organize in-house training sessions and workshops.
• Assist Head of HR in Preparation of reporting and audit documentation.
• Provide all files and folders to Head of HR for internal and external audits.
• Support all soft and hard data maintenance and provision to Head of HR for audit purpose.
• Scanning of staff personal files projects offices
• With the guidance of Head of HR, provide local staff with information about their terms of employment, leave, as well as other relevant information.
• Communicate all matters related to employees to HR Head in order to maintain office decorum. 

Qualifications:

Education ; Bachelor’s degree or Bachelor degree in human resource or any related subjects.                 

Experience; Minimum of 03 years of relevant experience in a similar position in NGOs/INGOs/UN Agencies.

Competencies:

• Good working knowledge of HR management and protocols 
• Ability to juggle multiple activities and work under pressure
• Good knowledge of Labour law of Pakistan
• Good communication skills in English & urdu
• Other Languages are added advantage
• Good working knowledge on MS Office   
• Behavioral Flexibility 
• Analytical Thinking 
• Integrity/Honesty                                                                    
• Initiative and Innovation 
• Teamwork and Cooperation

Technical Skills ; Confident and proficient in using MS Office, good in English (written and spoken) is mandatory.                                                                                                                                                           

Note: We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Organization has a zero-tolerance policy towards (SEA) sexual exploitation and abuse. We respect the humanitarian principle of "Do no harm" and ensures child security as a primary consideration.

Every applications fitting the job description will be thoroughly evaluated. Candidate who tries to influence the recruitment process will be automatically disqualified.