Assistant Manager - Supply Chain Management

Logistics Responsibilities:

• Purchasing and maintaining vehicles for deliveries.
• Deciding whether to lease or buy vehicles.
• Assisting in the recruitment of quality drivers into the fleet.
• Developing efficient driver schedules to maximize profits.
• Managing drivers so they adhere to strict schedules.
• Registering and licensing all vehicles under their management.
• Finding ways to cut costs and maximize profits.
• Developing strategies for greater fuel efficiency.
• Maintaining detailed records of vehicle servicing and inspection.
• Complying with Pakistan Transport laws and regulations.
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
• Monitoring driver behavior and ensuring a high level of customer service.
• Analyzing data to increase business operational efficiency.
• Utilizing tracking systems to monitor drivers and track vehicles in case of theft.

Procurement Responsibilities:

• Stays familiar with the company's needs
• Makes supply orders
• Coordinates with people in different locations to see if a better price is available somewhere else or if suppliers in a certain area are not living up to expectations
• Communicates with executives and gains approval for purchasing contracts with new vendors or on new supplies
• Continuously comparison shops and negotiates to make sure the company gets the best possible prices on needed supplies
• Communicates with suppliers and to make sure supplies get where they need to be when they need to be, even when a deadline is tight
• Maintains a network of professional contacts in order to discover new opportunities for good deals on orders
• Forecasts demand for certain products and makes orders accordingly
• Checks inventory, tracks how inventory is used, and adjusts purchasing habits in accord with apparent trends
• Processes payments and invoices
• Keeps a well-organized collection of contracts for easy reference when needed
• Attends meetings to stay up to date on the company's.

Inventory Responsibilities:

• Ensure proper handling and storage of materials and space utilization at Store.
• Ensure proper issuance of material as per users demand and allocation if given.
• Ensure all the postings done on system/cards on daily Basis and record of Backlog maintained with proper justifications
• Check & reconcile all the postings made in the MIS on daily basis.
• Monitors and reports on out of stock goods.
• Ensures that perpetual and annual inventory stocks are accurately counted and scanned.
• Ensures that monthly stock status reports are submitted to the respective reflecting the accurate physical stock at the Store.
• Ensure work place health and safety environment.
• Ensure timely processing of under warranty materials.
• Cycle count procedure to be adopted at Store level, with each stock item covered in a month
• Any other related assignment given.

Warehouse Responsibilities:

• Strategically manage warehouse in compliance with company’s policies and vision
• Oversee receiving, warehousing, distribution and maintenance operations
• Setup layout and ensure efficient space utilization
• Initiate, coordinate and enforce optimal operational policies and procedures
• Adhere to all warehousing, handling and shipping legislation requirements
• Maintain standards of health and safety, hygiene and security
• Manage stock control and reconcile with data storage system
• Prepare annual budget
• Liaise with clients, suppliers and transport companies
• Plan work rotes, assign tasks appropriately and appraise results
• Recruit, select, orient, coach and motivate employees
• Produce reports and statistics regularly (IN/OUT status report, dead stock report etc)
• Receive feedback and monitor the quality of services provided.

Import Responsibilities:

• Investigating the specialized and technical needs in the management and administration of commodities and products that are sent for delivery from the organization.
• Making sure that all the commodities and products are arranged properly and then dispersed.
• Negotiating documented agreements for the delivery and management of products and commodities.
• Receiving, formulating and verifying the required papers needed to make sure that the needs of the government and practicable administrative units or other organizational bodies are adhered to.
• Administrating the transfer of commodities and products as per the particularities of the clients and making sure that the targets of the organization are achieved.
• Coping up and communicating with the third parties indulging in these functional operations and paying and compiling the cash in lieu of the clients.
• Administrating and supervising the workings and undertakings of the workers in the import section of the organization and handling the interactions with the clients and sellers.
• Strategizing, planning and enforcing the import activities as per the providers and requirements of the clients.
• Supervising the inside transfer of products and commodities and making sure that this is done in agreement with the rules, regulations and policies of the governing system authorities.
• Collaborating with the providers and stock list programmers and strategies and making sure that the global products and commodities get transferred properly within the given time frame.
• Making sure that the products and commodities arrive within the given time.
• Ensuring that he/she receives superior quality freight charges per unit on a regular basis.
• Creating, assessing and regenerating documented agreements according to the needs.
• Observing and formulating the records of the activities related to imports
• Approving and enforcing the application of alterations and modifications, if and when needed.
• Helping to formulate quotes of trade goods for clients and executing freight and cargo reservation operations with movers or transporters.
• Supervising, overseeing and enforcing trade safety for different protection plans, ensuring that all these are done in agreement with the client methods and processes and upholding the same.
• Conducting investigations for different sections of the organization for import and export judicial rules, regulations and standard policies and upholding his/her familiarity with tariffs and licenses.
• Working with the associates and members of the fiscal unit of the organization and upholding the stock list of the commodities and trade goods.
• Studying, examining and revising debt and security papers and creating and developing programs for the import section of the organization.
• Making sure that all these import programs are in agreement with the accepted rules and regulations of the organization.
• Formulating and organizing presentations that are to be referred to the dominant and administrative authorities of the organization.
• Offering security on consignments and dispatchments and creating, developing and completing disciplinary activities for various import methods and procedures.
• Working with the unit head of the organization and checking, studying and examining various methods and procedures of importation.
• Updating himself about the various rules, policies and programs of customs alongside upholding compliance with sectional modulations of the organization.
• Completing all other operational undertakings and workings related to the imports of the organization and ensuring their compliance with the general policies of the same.