REsponsbilities
·        Responsible for maintaining the site’s non-medical activities including local procurement, vehicle and equipment maintenance, and management in coordination with the Project Medical Coordinator.
·        Maintaining and submitting logistical, financial, and administrative reports as required and in conjunction with the Project Medical Coordinator.
·        Responsible for stock control consistent with organization protocols and procedures.
·        Responsible for ensuring that efficient and appropriate operational support is provided for all site activities including drug stock management, office/guesthouse, and medical camps set up, maintenance, and outreach activities in conjunction with the Base in charge & coordination with the Project Medical Coordinator.
·        Ensure that communications with the Organization’s security focal point are maintained whenever needed in coordination with the Project Coordinator.
·        Ensure logistical systems and procedures are maintained and up to date in a timely fashion.
·        Submit daily, weekly, monthly, and quarterly progress reports.
·        Be responsible for office security and other office maintenance and service agreements, management security, and operation of maintenance of the vehicle fleet of the project.
·        Assist the project Medical Coordinator in supervising the support staff.
·        Assist the project Medical Coordinator in supervising the drivers in their work performance, log books, vehicle maintenance and servicing, and attendance.
Checking and keeping of all agreements, and records related to office premises and rented vehicles of the project.

Job Responsibilities:
·  Manages office operations and ensures smooth administrative processes.
·  Handles correspondence and maintains comprehensive records related to administration                and procurement activities.
·  Coordinates logistical support for various events, meetings, and workshops.
·  Responsible for sourcing, negotiation, and procurement of goods and services aligned with           Human Appeal\'s needs and budget constraints.
·  Ensures adherence to procurement policies and regulations.
·  Maintains relationships with vendors, obtaining competitive pricing without compromising             quality standards.
·  Collaborates with multiple departments to understand their procurement needs.
·  Facilitates timely delivery of required goods and services to meet organizational demands.
   Contributes significantly to enhancing operational efficiency and effectiveness within the               organization.

Job Responsibilities:
·      Update Teacher & Children’ records in term of their files, history, leave record and benefits.
·      Provide administrative support to Human Resource Department in all HR function.
·      Perform other incidental clerical duties such as receiving and handle telephones enquiries.
·      Maintains vacation and sick time records for all staff.
·      Track, record and report departmental professional developmental activities.
·      Ordering stationery and its tracking as well as record keeping.
·      Booking couriers and maintaining a courier log.
·      Purchasing or maintaining office supplies including equipment and Furniture as required.
·      Ensure office cleanliness and provide comfortable work environment for staff.
   Supervise support staff for effectively maintain office.

Stock Management:
·       Respect ACTED kit log management procedures (Records, Filling, and Identification.
·       Oversee receiving warehousing, distribution and maintenance operation.
·       Ensure proper identification of all arrival/ departure (quantity, Quality, and delivery and prepare adequate documentation.
·       Respect ACTED physically stock management requirements (organization, cleaning, and ventilation).
·       Manage stock control and reconcile with data storage system.
·       Ensure correct preparation of deliveries.
·       Conduct monthly inventory of stock and ensure that stock cards, crated, up to date, accurated.
·       Produce reports and statistics regularly (IN/OUT status reports dead stock reports etc.).
·       Ensure proper handling and storage of materials and space utilization at store.
·       Ensure proper issuance of material as per users demand and allocation of given.
·       Prepare all cargo and shipping documents (Delivery Note etc.) to be transported to the programmes/ distributed to programs for use in the field.
·       Ensure safe preparation and loading of cargo onto transportations vehicles.
Transport Management:
·          Controlling the in and Out movements of all vehicles (ACTED and Rented).
·          Preparing the Service Contracts for fuel consumption and controlling prior payment by Finance Department;
·          Following up with Distribution Plans and arranging transportation.
·          Follow up and checking of all log books on weekly basis.
·          Supervise and control the parking lots and taking appropriate measures to ensure proper IN and Out movement of vehicles.
·          Monitor driver behavior and ensuring a high level of customer services.
·          Filling in and provide the monthly Fuel Consumption Follow Up (FCR) and Vehicle Information Table (VIT)according to dates of submission indicated in ACTED internal procedures.
Local Procurement:
·          The procurement for all bases in the area of operations (Scenario A, B, C);
·          Managing updating the computerized tracking of all purchases through the Order Follow Up during the week.
·          Finding new offices & Warehouses as per organization requirement.
·          Managing the base’s procurement and supply chain, from reception of Order Form to delivery of material to initial requester.

Job Responsibilities:
·          Facilitate District Training Coordinator in ensuring effective management, implementation of all trainings as per the work plan.
·          Ensure arrangements of training in their assign training venues/trainers team.
·          Arrive at the training venue well-before the training workshop to ensure pre training arrangements.
·          Require to organize trainings in respective venues allocated within a specified time period.
·          Take attendance of participants at regular basis and maintain its record.
·          Ensure availability of Lunch and tea arrangements for the training of Pros and Sr APOs.
·          Arrange refreshment for Assistant Presiding Officers and polling Officers in orientation workshops.
·          Take good care of ballot paper, voting screen and ballot boxes for polling simulation exercises during all trainings and orientations.
·          Ensure the quality assurance of food and its timely delivery to the training venues.
·          Collect, compile and produce training updates/reports of each training, orientation sessio0n on the specified formats and submitting the reports to DTC.
·          Conduct need assessments, quantitative/qualitative feedback on the impact of trainings.

Job Responsibilities
·          Assist office administration & facility management.
·          Assist travels, events and workshops management.
·          Assist material stock management.
·          Assist filling and record keeping.
·          Ensure office cleanliness and provide comfortable work environment for staff.
·          Ensure that office utility bills are paid on time.
·          Prepare monthly/weekly attendance sheets of all Ghotki office staff.
·          Manage and assist inward and outward dispatch for Ghotki office.
·          Assist to manage office rental and services contract.
·          Provision of safe and secure work environment for staff.
·          Arrange staff accommodations within and outside the city.
·          Organize and arrange events and workshop.

Manage, oversee, supervise and participate in storeroom operations.
Approve requisitions, analyzes work orders, etc.
Review paperwork from deliveries to determine if additional work requirements will occur.
Check documents for thoroughness and completeness and prepare additional documentation when necessary.
Initiate all requests for replenishment of stock.
Oversee the receipt and dispersal of materials entering or leaving warehouse, help storekeepers with this task when required.
Take periodic inventories and participate in monthly inventory program.
Perform related tasks as required. To prepare in the training about the planned survey.

Warehouse Management.

Job Responsibilities:
•          Organizes & manages incoming & outgoing activities of stock to ensure accuracy & condition.
•          Participate in the review of specification updates and directs the activities of the inventory control to determine packaging and delivery requirements.
•          Directs the operational flow of supply orders from cafeterias & processing for disbursal.
•          Develops, directs and recommends the implementation of policies, procedures and schedules relative to the handling of supplies, equipment and foods & the maintenance of records.