Ø Works closely and effectively with the EIC/ME to keep them well informed of the upcoming commitments and responsibilities, following up appropriately.
Ø Successfully completes critical aspects of deliverables from the publication with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the EIC’s ability to effectively lead the company.
Ø Handle necessary incoming / outgoing correspondence and phone calls for the EIC.
Ø Manage schedule and set-up personal / official meetings/trainings and appointments.
Ø Draft multiple letters to be sent out to external departments and agencies as and when required.
Ø Assist the ME for tracking of daily coordination tasks within unit.
Ø Draft and submit all media accreditation and other relevant letters for the unit as per standard templates.
Ø Actively participate in daily meetings and all other unit meetings to take notes of all the meetings, track action items, tasks, and deadlines.
Ø Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Ø Handle all travel requests including outstation reporters as per the standard process for timely execution and subsequent payments
Ø Coordinate with freelancers for the assigned tasks and ensure timely payments; maintain a proper database.
Ø Collect/compile and circulate among senior editors’ story pitches from freelancers’/staff members for weekly planning meetings.
Ø Focal person for having updated information about publication team’s in/out as per Rota. Should maintain updated ROTA of all desks.
Ø Record keeping of monthly/weekly website/social media figures.
Ø Assessing staff performances by providing relevant figures/analysis on monthly basis.
Ø organize/manage Indy Urdu get together/events inside and outside office.
Ø Help Finance in making claims for all freelancers (national & International), keeping update and record of payments. Solving the payment issues.
Ø Actively coordinate with head office based in Saudi Arabia for payments and other unit related issues.
Ø Manage and maintain everything for Regional Head – ASIA as per requirement.
Ø Keeping Regional Head informed about all the important points related to unit, freelancers and payments.
Ø Coordinate and schedule all the meeting for Regional Head when required, especially when he is travelling.
Ø Provide support to HR in recruitment process for unit i.e., hiring for reporter in different cities in Pakistan, Candidate screening for our UK Office and share for further process.                               

Ø  Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.
Ø     Acts as liaison in coordinating matters with the General Manager’s Office and other department heads and managers.
Ø  Schedules, prepares agenda and meeting materials and types minutes for various meetings.
Ø     Responds to requests for information and complaints, refers matters to appropriate Department/staff and/or takes or recommends action to resolve the request or complaint.
Ø  Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.
Ø  Research and assemble information from a variety of sources for the preparation of reports and correspondence for the General Manager.
Ø  Represents the General Manager’s office on internal meetings and task forces and with external groups and organizations.
Ø  Provides secretarial and administrative support to the General Manager.
Ø  On behalf of GM taking care of the daily tasks/issues in the mall premises.
Ø  Check and balance on all the activities/Events happening in the mall.
Ø  Identify problems visitors are facing and prepare reports on suggestions by visitors.
Ø  Handling sensitive and confidential office administrative tasks and providing secretarial support to General Manager.
Ø  Preparing regular reports on personal expenses and organize records of all payments (official/personal).
 

Maintain a database of current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
Track the attendance of all staff, update the leave database, eligibility, availed and closing balances of leaves and provide on daily and monthly basis for payroll input
Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll and review Payroll, and maintaining the updated personnel file of staff.
Maintain the complete database of all employees, organograms for the Departments and update them regularly with any changes
Communicate the process of annual / midyear appraisals, receive, verify the forms.
Ensure that contract renewals are done in a timely manner in accordance with employment Law
Be the central person for all HR and Admin related communication for the staff.
Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.

I worked as a HR coordinator in Airblue Headquarters Islamabad

Worked in HR department. Learned all operations done by HR department. From Recruitment to job handling