i am a bright committed person with ability to work efficiently both individually and in team. I have more than 5 years of experience in the field of Administration Depart and have a expert command over Admin and General office management . Enjoy Working under pressure opportunity and to deadlines, Keen to Advance My Career With An Equal Organization That Utilize My Experience and Qualification, Summarizes Myself As An Enthusiastic, Energetic And Young Individual With Strong Interpersonal Skills. Excellent Supervisory and Management Skills a Natural Team Player and Motivator. Computer Literate and Proficient on Multiple Software Packages, Highly motivated, reliable, confident and committed to professional standards, excellent negotiation and Organizational skills.
•Responsible for Administrative Management meeting with team members for status on weekly bases, Performance of controlling administrative issue from all aspects. Responsible of Office Security, Office maintenance and service agreement. Responsible for Processing of all paper works related to ministry of Labour laws, EOBI, Excise & Taxation, labour inspector, DHA and CBC etc. Looking all issues of service provider like KE, PTCL, DHA and travelling agent. Handling and dealing with all vendors who providing service on contract basis and dealing on cash. Successfully implementing company policies / labor laws and take disciplinary action under Standing Orders. Managing time office, security, stationery, transport, discipline, garden, canteen management, housekeeping, pest control and general office administration e.g. Genset logbook management, drinking water facilitate management electrical and mechanical, sanitary and Plumbing, space management, minor repairs ( carpentry, masonry, furniture and painting work ). Maintaining record of the rental properties of the office, process payment as per agreement and negotiate renewal of the contracts using approved contract format in timely manner. Preparing JD’s (Job Description) of new hire employees and making orientation program. Monitor and supervise through Admin staff like, cook, office boy, drivers, security guards, and cleaner/sweeper. Prepare weekly admin staff meeting, counseling and skill developing to provide right administrative service and making future plan to solve pending issues with effectively manners. Attending Weekly meeting with company CEO, CFO and DEO to control Budgetary Expense and Improvement.
Providing timely assistance to team members regarding benefit and human resource questions and issues.
Maintaining employee personnel files to ensure legal compliance. Preparing offer packets benefit packets and other employee related information. Responsible for employee benefit eligibility, enrollments, terminations, and payments. Responsible for new hire paperwork, and new hire orientation meetings. Coordinating with branch managers on daily Administrative issues and making planning to solve on time. Coordinating benefit plan due diligence with manager, human resources. Assisting in preparation of Branch special events such as Ramadan, Eid-ul-Fitar, Eid-ul-Azha year-end celebration and other office, Branch or Head office gatherings. Processing invoices administration and maintenance expenses. Providing administrative support from all aspects. Providing administrative support to regional branches on designed areas purchasing on cash and via P.O with instruction of Line Manager. Controlling purchase issue of branches and maintaining maintenance report of branches and head office. Controlling traveling plans of company staff, arranging tickets and accommodation during their traveling. Manage schedules and deadlines. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Organize and supervise other Branch and Head office activities (recycling, renovations, event planning etc.)
• Responsible for office security, office maintenance and service agreement.
• Ensuring office equipments are well placed and are in working condition.
• Responsible properly tagging of office equipments is made and is recorded in assets register
• Responsible for processing staff salary also responsible that following record is maintained in other branches – (leaves, attendance, etc.) Receiving, verifying & issuing stocks, Prepare and maintain provincial office inventory record of office supplies according to policy and reconciliation on quarterly/monthly basis also check same practice is done by district offices. Handling all utilities bills like KESE, PTCL, SSGC, making sure payment release on time.
Maintaining record of the rental properties of the office & factory, process payment as per agreement and Negotiate renewal of the contracts using approved contract format in timely manner.
Keeping record of factory vehicle maintenance and checking logbook regularly basis and assigning the duties of the company driver for the different certain situation. Attending the other administrative needs like the arrangement of visa & reservations of traveling, and accommodation for company staff during their traveling.
Controlling all purchasing issues, dealing with different vendors and preparation of monthly purchase reports.
To coordinate and liaison with allianz health insurance for the welfare plans, including funding mechanisms for eobi, health coverage plans group life and disability insurance programs. To coordinate and liaison with EFU general to cater the insurance policies for assets and commodities purchased or/and sold on time to time basis.
Ensure timely payments of outsourced activities i.e. Shell fuel bills, OCS dispatch bills etc.
(Under the supervision of assistant manager) Attending to the other administrative needs like arranging visa/tickets for travel purpose, liaising with hotels for best corporate rates, hotel accommodation etc., (under the supervision of assistant manager) To manage the account opening form women bank for new hired employees and to issue them with employees ID card. Prepare quarterly based research report on market rates in comparison to different vendors available in the market. Coordinate with janitorial staff and assign their duties. To monitor and inspect the duties of janitorial and office helper staff after every 3 hours in a day. To purchase all kitchen items of company from mackro Pakistan on a regular basis. Issue appointment, termination and confirmation letters. Making monthly duty roster of hrs outsource staff. Management of janitorial staff and office peons on any uncertain situation. To look after the maintenance of office generator and fuel. Maintain company record room and monthly rent warehouse, to look after the issues related to parking of Company vehicles. Managing all legal issues of ptcl, kesc, seesi, eobi, cbr, excise taxation and civil defense. To look after the issues related to labor laws of office staff. To mark over time of hrs. Staff in overtime register. To coordinate with all the related individuals regarding maintenance work of company building.