GLOF-II Project is USD 37 Million project of government of Pakistan funded by the United Nations Development Programme to builds on the measures piloted by GLOF-I and aims to empower communities to identify and manage risks associated with GLOFs and related impacts of climate change, strengthen public services to lower the risk of disasters related to GLOF, and improve community preparedness and disaster response. Being the Finance Expert in main project executing agency (Planning & Development Department), my responsibilities are as follows:
·         Verification of expenditure submitted by line department, Bank reconciliation in PKR and USD prepared by staff and submission to UNDP/GLOF
·         Ensuring all the formalities are ensure for all the payments
·         Conduct spot checks, monitor and conduct physical checks of work carried out in accordance with the expenditure report submitted to P&DD by line departments
·         Annual budget preparation, monitoring of budget vs actual report monthly and seek explanation of variance reports submitted by the departments.
·         Responsibility of preparation of financial statements. Provide support to the auditors and supervision mission during the audit and supervision mission.
·         Provide support to line department to ensure the implementation of audit recommendation by UNDP and third party audits.
·         Implementation of financial controls and ensuring compliance of internal policies and donors’ agreements
·         Submission of Financial Report to UNDP through the FACE FORM as required by the donors.
·         Any other task assigned by the P&DD and UNDP 

Economic Transformation Initiative Gilgit Baltistan (ETI-GB) is a USD 120 million project of Government of Gilgit Baltistan co Funded by the International Fund for Agricultural Development (IFAD) to reduce malnutrition and poverty as well as augmenting the livelihood resource base of communities in Gilgit-Baltistan. My responsibilities as the Head of Finance and Admin are to implement financial, admin and procurement related policies and management of the project portfolio for the smooth functioning of the project towards achieving its objectives. Specific tasks are as under:
Formulation of financial, Amin and procurement policies, procedures and systems ensuring that the policies arein line with required statutory standards, related laws of the country and loan covanent.
Implementation and strengthening of the Financial, admin and procurement control system
Oversee the Financial, Admin and procurement Reporting function of the project to  ensuring accurate and timely reporting of Financial Information and other related information to Government authorities, Fund providers and other stakeholders in timely manner.
Organize the Preparation of Annual Financial budget as pet requirement of project for the smooth functioning of project activities including budget for CAPEX and OPEX.
Verification of SOE, Bank reconciliation in PKR and USD prepared by staff and submission to IFAD through IFAD Online portal.
Supervise and monitor contracts with service providers, partner, VAC and communities
Provide support to the auditors and supervision mission during the audit and supervision mission.
Implementation of financial controls and ensuring compliance of internal policies and loan covenants/agreements
Preparation of financial statement based on IPSAS cash basis accounting standards
Financial analysis and resources management, liquidity management and short/long term cash flow planning to ensure funds are timely available for Utilization. Follow up with Donor agencies for timely disbursements through reconciliation and reporting
Monitoring of budget and tracking the expenditure and identifying any significant variances and working with project teams to take corrective actions
Overall supervision of the administration, Procurement and HR staff in execution of their routine activities.
Ensure the effective coordination/communication between Programme Coordination, Regional Coordination, Implementing partners, Scheme Management teams and field staff on financial matters
 

Overall responsibility is to improve financial & operational systems of implementing partners (Local Support organization (LSOs) village and Women Organizations to enable them to successfully implement generic and donor funded projects and Programs
Establish Community Health Revolving Fund (Micro Financing Product) to meet the health-related urgent needs at LSOs and V/WOs
Regular Compliance reviews and monitor saving systems and the lending systems of V/WOs and LSO to ensure that the record accuracy.
Ensure Compliance with different donor financial and reporting requirements e.g. USAID, EC. Etc and reports on compliances with Donor Agreements.
Supervise the Local Support Organizations (LSOs) to maintain timely, accurate and transparent financial record and compliance with the lending policies and Donor’s funding requirements.
Help Civil Society Organizations and other community-based organizations to comply with government regulation.
Help LSOs/CSOs to develop Memorandum and Article of Association. (Newly formed organization)
Ensure the compliance with the legal requirements imposed under the registration authority.
Prepare final accounts and help LSOs staff to prepare accounts for the management and other users.
Verification of expenditure for the different donors against the budgeted activity to ensure that the expenditures are charged against the right head of accounts
Conduct financial management training for LSOs staff on need basis and other training deemed necessary.
Evaluate training providers manual and training delivery methods using post evaluation forms and also conducted training on financial management as and when required.
Technical backstopping on preparation of strategic plan, tactical plan, operational plan and sustainability plan of implementing partners.

Overall responsibility is to review partner’s organization systems and recommend corrective action to improve their systems and capacities to implement generic and donor funded projects. Specific task are as under:
Design internal control system for Local support organizations (LSOs and V/WOs)
Conduct regular reviews to identify gaps in the implementing partners system and recommend necessary actions accordingly
Report to the management of Implementing partners and AKRSPs management about the weakness identified during the course of internal audits
Design internal control system for the implementing partners (LSOs,V/WOs,CSOs) to minimize the inherent and other risk associated with the small and medium size organizations.
Helped implementing partners to maintain accurate financial record by identification of weaknesses in their financial systems and helped them to overcome identified issues by proposing them the right course of action
Developed policy manual for Local Support Organisation across Gilgit Region. Helping LSOs with the business proposal writing for Small Grant and Ambassadors Fund Program (SGAFP).
Supervision of accounts prepared by LSOs staff.
Facilitate external Auditor.
Supervise the LSOs to maintain accurate accounting record

Bookkeeping and accounting for different clients.
Update the accounting and other financial record for the management and for the legal review by HM Revenue & Custom Officials.
VAT returns for various clients.
Payroll of various clients.
Submission of corporate and personal tax returns for various clients Ensuring the payments of taxes in time by clients.
Responsible for correspondence with clients and HM Revenue & Customs.
Assisting senior staff with audit and tax.
Participated in different audit assignments.
Vouching of various clients during audit
Requesting the books and records from clients and check it for completeness and any additional information required.
Maintaining fixed asset register for some of the clients.
Physical verification of the Assets and stocktaking for different clients
Ensure the timely disbursement of taxes by the client to avoid penalties.
Help different client with the budget preparation of their organization.

Responsible for maintenance of the client ledger and office ledgers using Quick Book legal account software.
Preparation of monthly financial forecast of the organization.
Calculation of quarterly VAT returns of the organization.
Preparation of monthly PAYE and NI (Employee and Employer) of employees and update it into the system.
Maintaining monthly working papers.
Maintaining the effective and efficient accounting procedures.
Handling all petty cash and the banking.
Preparation of the staff salaries by using accounting and Payroll software Quick Books