Experienced Multi task Manager Expertise in different expects such as Human Resources and Administration, Procurement and General Management, Project Management with a demonstrated history of working in the different industries for last 20 years. Also, skilled in Cash Flow, Balance Sheet, Internal Controls, SAP, ERP ,Financial Statements, and Financial Reporting. Strong program and project management professional with a Master of Business Administration - MBA focused in Accounting and Finance from University of Gloucestershire.
Project: (I-12 and I-16 Tower of PHA)
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(RBPR-02 and RBPR-04 of WAPDA DBDP)
· Offered departmental administrative support.
· Preparing of bidding documents.
· Management of petty cash.
· Management of bills & vendors.
· Dealing with banks.
· Management of staff salaries & Payrolls.
· Management Information System (MIS).
· Managing receivable and payable accounts, and payroll Handling.
· Procurement, budgeting and forecast.
· Preparing and processing tender solicitation documents, purchase order contracts
and leases.
· Administration work of handling the outstanding issues QA and Stores Work.
· Handling Commissary (Inventory/Stores/Raw Material).
· Reporting on daily basis in MS Excel format to Head office and Managers.
l Good Ability to work under pressure and to prioritize the workload.
l Good Ability to brief and train staff.
l Good Ability to use ERP system such as Oracle.
l Good Ability to multi-task while paying attention to details.
l Good Ability to plan and manage projects.
l Sound judgement, integrity and tact when dealing with others.
l Good analytical and general organizational skills.
l Good inter-personal and communication skills
· Supply Chain Management.
· Hiring of Professional and non-professional staff.
· Training of new staff and guidance for the required projects
· Mainlining employee and employer relation.
· Inventory handling.
· Providing administrative support and maintaining record keeping.
· Audit verification of Stocks Accounts work.
· Coached new employees on administrative procedures, company policies and
performance standards.
· Supported efficient meetings by organizing spaces and materials, documenting
discussions and distributing meeting notes.
· Managed office inventory by restocking supplies and placing purchase orders to
maintain adequate stock levels.
· Performed general office duties, including answering multi-line phones, routing calls
and messages and greeting visitors.
· Tracked inventory and ordered office supplies encouraging cost-effective solutions.
· Maintained complex digital filing system for financial information.
· Executed record filing system to improve document organization and management.
· Maintained staff directory and company policy handbook for human resources
department.
· Coordinated bookkeeping activities in Quick Books and Lawson, including invoicing
and accounts payable.
· Prepared meeting minutes and edited subcontractor proposals, project punch list,
Transmittal and memorandums for organizational support.
· Assist to prepare and maintain record of disposal assets for review and final decision.
· Data entry register, record and maintains inventory accountability and control all fixed and non-fixed assets.
· Tagging and making GRN for new purchased fixed and non-fixed assets with coordination of warehouse staff.
· Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all assets.
· Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures.
· Keeps up to date records of all lost and damaged items and report them on monthly basis to SMA.
· Count and verify inventory list of each department on regular basis to make sure that inventory list and physical count result are accurate.
· Performs general office duties including inventory filling, hard and soft copy Assets Management and Control.
· Assist and coordinates activities and property movement and management of fixed assets for disposal, surplus, storage, or salvage.
· Check and process requests from staff and handle them for assets available in store.
· Plan, organize and implement physical count of Fixed and Non-Fixed assets of all offices on regular basis.
· Find discrepancies during physical count and conduct inspection.
· Print and prepare bar code and tag number for new purchased assets and damaged bar-code as necessary.
· Arrange and organize assets in main store and other site stores.
· Ensure that returning assets have all the necessary documents, return form plus Loss and damage form with approval.
· Report any discrepancy and illegal issues to the Directors.
· Regularly physical count, spot check and update store assets inventory list.
· Provides assistance for disposal of fixed assets and non-fixed assets and adjust them in system.
· Assist in coordination of auction activities including releasing items for auction, providing descriptions, photographing items, reconciliation, and preparation of monthly auction disposal report.
· Troubleshoots any assigned problems with purchase orders, deliveries, or pickups that require special attention.
· Provides backup assistance to the warehouse as required including receiving Assets, delivering assets to campuses pulling auctions, and store operation whenever required.
· Provide list of disposal assets ready for auction Assist in providing report on final physical count and report any discrepancies on time.
· Provide information to Sr. Manager Administration for Investigation and act on matters related to compliance, including the review of documents and other information that is relevant to compliance activities.
· Prepare Request for Information, Request for Quotation, Request for Proposal, and other procurement related documents, analyze responses and lead the procurement, including tendering & contracting.
· Negotiate with vendors on price and business terms.
· Collaborate with internal and external customers in getting clarity of the specification and delivery expectations.
· Review technical information/specifications of purchase orders, check the terms of Purchase Order with Contract terms and conditions, verify the commercial offers with existing market price trend.
· Resolve issues related to open purchase order, discrepancies in quality, quantity, and delivery time period etc., resolve problems raised at receiving end.
· Follow-up with Accounts department to ensure timely release of payments to suppliers.
· Explore good suppliers and recommend to Senior Manager Procurement to initiate organization partnerships.
· Initiate different types of agreements befitting for different procurement categories, also perform risk management on contracts.
· Participate in University advancement activities that is orientation, convocation, conferences etc., by timely handing over supplies, monitor execution of proper services.
· Put up month end progress report of all ERP of relevant category to Manager Procurement and ensure earliest closing of ERP .
Project:(Bahtur mor Flats of Wapda)
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(RBPR-01,Cadet College Chillas of WAPDA, DBDP)
· Purchasing Site related material
· Maintaining record of materiel for Audits
· Oversaw budget and all purchasing needs for company.
· Daily Bank related activity (Bank Statements, Cash Deposit,Cheque Deposits etc).
· Daily Closing (Receipts making, reporting to Head Office).
· Petty Expense report making on fortnight basis.
· Decreased material expenses by managing tracking and supply.
· Devised and executed annual purchasing plans and contracts.
· Implemented policies to reduce cost and eliminate waste.
· Identified and targeted critical procurement issues, saving over in time frame.
· Received inbound phone calls from store managers and facility management
associates, creating work orders and purchase orders to replace faulty or unsafe
equipment or conditions.
· Improved inspection policies to increase quality of raw materials and finished goods.
· Hiring of Professional and non-professional staff.
· Training of new staff and guidance for the required projects
· Maintaining employee and employer relation.
· Inventory handling.
· Providing administrative support and maintaining record keeping.
· Audit verification of Stocks Accounts work.
· Working on ERP system
Responsibilities as Assistant Manager • Management of a team of more than 50 employees • Management of petty cash • Management of bills • Dealing with banks • Management of staff salaries • Managing receivable and payable accounts, and payroll Handling • Administration work of handling the outstanding issues QA and Stores Work • Handling Commissary (Inventory/Stores/Raw Material) • Reporting on daily basis in MS Excel format to Head office and Managers • Supply Chain Management in Restaurant. • Inventory handling • Audit verification of Stocks Accounts work • Payroll of Staff, Admin Staff • Posting of Journal Vouchers in Online Software • Sales reporting to Head Office • Petty Cash Report and verification • Bank Reconciliation • Transportation of Goods from Karachi, Lahore, Islamabad • Utility Bills record maintenance, and Bill Payments Correspondence • Emails via Outlook to Head office and other concerned dep’t. • Filing and Documents Handling. • Some On Hand experience of Admin Dep’t (Maintenance of Stores/Equipment etc) Responsibilities as Trainee Manager • Daily Bank related activity (Bank Statements, Cash Deposit, • Cheque Deposits etc) • Daily Closing (Receipts making, reporting to Head Office) • Petty Expense report making on fortnight basis.
• Management of A/R accounts
• Account management of statistical processes
• Managing receivable and payable accounts, and payroll Handling
• Administration work of handling the outstanding issues.
• Handling the online banking functionality to address the issues faced by clients and giving them solutions.