To secure a challenging and rewarding position in working professionally dynamic organization. To achieve the desirable career goal of my and the organization, I working with
Responsibility
• Provide General Administrative Support to the Management and project Team.
• Provide support for the project including assisting with administration of project work where appropriate and when agreed.
• Undertake general administrative duties including;
• General word processing
• Filling, Copying and Fixing
• Collation and distribution of minutes, report and other documents.
• Dealing with incoming and out going mail and general emails.
• Ordering of equipment, material and office supplies.
• Minute taking for board, team meeting and other meetings as required.
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
• Administer the petty cash system and ensure appropriate record keeping.
• Prepare contracts for suppliers as advised.
• Assist in matters relating to marketing and publicity for the Company.
• Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and required basis.
• Maintain the central filling system, general database and archieve.
• Provide administrative support for matters relating to the premises and operations including security, alarms, opening, insurance and transport.
• To maintain personal files and attendance register.
• All other tasks assigned by the suppervisor.
Job Duties as Finance Assistant
• Prepare assets, liability and capital account entries by compiling and analyzing account information.
• Document financial transaction by entering account information.
• Recommends financial actions by analyzing accounting options.
• Summrizes current financial status by collecting information; preparing balance sheet, profit and loss statement and other reports.
• Substantiates financial transactions by audinting documents.
• Maintain accounting controls by praparing and recommending policies and procedures.
• Guide acccounting clerical staff by coordinating activities and answering ques
Admin Control
• Provide support to ensure the procurements are made as per procurement policy.
• Prepare & update inventory status.
• Provide support to oversee the SPO vehicles management, prepares duty roster, including daily duties of vehicle/drivers and proper maintenance and smooth functioning of vehicles.
• Prepare quarterly vehicle maintenance reports.
• Prepares itineraries and makes travel arrangements for official staff travel.
IT Management
• Manage the overall IT and communication systems.
• Provide maintenance service, troubleshooting and technical support to users regarding computer hardware, web-based applications and network maintenance report.
• Provide support on online video conference / interview using skype
• Backup data as per schedule.
• CCTV monitor, maintenance and backup.
• Provide support regarding scanning of documents/report.
• Ensure adherence to required financial controls; prevent over-expenditure of budgets
• Ensure proper safeguards of funds, and ensure compliance with established donor, JHU and Jhpiego financial and accounting procedures
• Maintain detailed financial reporting and reimbursement process in accordance within Jhpiego’s established financial system
• Maintain all books / records pertaining to bank account
• Timely prepare and examine accurately financial documents (e.g. invoices, vouchers, activity budgets etc.) and other documents for payment and processing and ensure the completeness, accuracy, and validity of financial data
• Review, reconcile and monitor all accounts, including motor vehicle fuel purchases, and petty cash
• Prepare monthly and as required project reimbursement/billing requests and accompanying financial reports for submission to Jhpiego Krachi office
• Manage office’s financial and contractual files
• ensure that all project procurements are carried out in accordance with contractual agreements consulting Headquarters (Karachi Office)
• Liaise with vendors for district based procurements for the project
• Provide logistical support in organizing trainings & workshop activities.
• Maintain the project files both in the form of hard copies as well as electronic copies.
• Support field teams with administrative tasks and documentation
• Assist in contributing to the reporting requirements of the project
• Make travel & lodging arrangements for Jhpiego staff & for local and international consultants
• Work with project technical staff to obtain and enter information for activity reporting in the required Quarterly Reports and yearly report templates
• Assist in formatting power point presentations as required.
• Maintain an inventory of project equipment and supplies
• Perform other duties as assigned by the supervisor to ensure the smooth functioning of all programs and the achievement of programs goals
Responsibility
• Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc.
• Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
• Prepare and update inventory status report and submit to Administration Unit on quarterly basis after performing physical verification on regular basis.
Travel and Vehicle Management
• Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
• Ensures that quarterly vehicle maintenance reports are submitted to the Administration Unit or whenever required.
Personnel Administration
• Responsible to maintain and update the personnel files at regional level
• Facilitate the recruitment and performance evaluations process at the regional level
• Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit
• Oversee the submission and settlement of health insurance claims of staff to the HR unit
General Management:
Follows SPO administrative policies and procedures and ensure the implementation accordingly
Pakistan Water & Power Develop Authority. From (June 2013 to 31st December 2015)
Sr. Superintendent Assistant - Admin (Nai Gaj Dam Project @ Dadu)
Responsibilities
• To Assist & Maintenance of HR Management, Project Management & Administrative Records with comparison of standards.
• To recruit & Training newly incumbent Project Staff as per requirement.
• To implement & Execute Administrative rules & regulation as per government policy
• To Manage / Maintain repair & Maintenance & POL matter of all Vehicles under supervision by SDO Transport
• To Calculate & Maintain time keeping checks of all security & daily wages staff on daily
Responsibilities
• To Assist & Maintenance of HR Management, Project Management & Administrative Records with comparison of standards.
• To recruit & Training newly incumbent Project Staff as per requirement.
• To implement & Execute Administrative rules & regulation as per government policy
• To Manage / Maintain repair & Maintenance & POL matter of all Vehicles under supervision by SDO Transport
• To Calculate & Maintain time keeping checks of all security & daily wages staff on daily basis
• MIS Reports to High-ups regarding transfer & posting of Project Staff
• To Maintain mustroll & payroll checks of regular & daily wages staff on monthly basis
• To make claims of medical bills, Residential accommodation bills, Arrear bills, Travelling allowance & daily allowance of all field staff etc
• Maintain & Update Stock and Inventory Register
Responsibilities
• Profiling of Beneficiaries
• Management of Cash for Work amount
• Record keeping and File Management
• Develop Reports and Analysis
• Monitoring by physical verification
• Coordination with all staff
Responsibilities
• Resilient Engineer data management
• Development of Database Report
• Inward and Outward of the Corresponding
Responsibilities
• Billing
• Collections
• Variance Report
• Development of Monthly Progress Report