#1: Logistics and Fleet Management 

Ensures all maintenance and control of Right To Play (RTP)/donor logistics and procedures are followed.
Ensures that timely periodic vehicles/generators maintenance is conducted according to specific kilometre coverage and running time.
Monitors the issuing and use of fuel by maintaining an accurate, clear and transparent record of fuel vs mileage consumption.
Work closely with the Safety and Security Focal Point in regards to Emergency Cases that might occur inside the office and outside the office; e.g. Field locations and advises on road conditions for country side travel to ensure the safety of passengers.
Coordinates transportation of staff and goods in the field.
Ensures in coordination with Finance Senior Officer to coordinate timely payment of all RTP utility bills, subscriptions and other bills and invoices.
Liaises with relevant government ministries, customs authorities and other departments for the clearing of imported/exported goods.
Facilitates arrangements for visitors, meetings, conferences, security check and special events.

#2: Procurement:

Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement plan and policy guidelines.
Ensures invoices received reconcile to purchase orders and matched receipts of purchase orders e.g.: GRN, Delivery Notes and others.
Ensures deliveries are processed in an adequate and timely manner.

#3: Stores, Inventory and Fixed Assets Management:

Oversees the management of the store and keeps the store in good condition.
Checks balances of goods and equipment and report
Keeps and registers returned used projects materials.

#4: Team Management

Supervises and monitors all Drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety.
Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity.
Ensures that Staff who drives RTP vehicles are familiar with RTP Polices in regards to Fleet Management and informs the Logistics of any accident, logbooks, etc.

 Programme:
Conduct regular field visits concerning project implementation including activity and event visits.Assist the Project Officer in collecting & reviewing project weekly, monthly and quarterly reports, presentations and other materials as neededEnsure that the Project related memos are processed in a timely mannerSupport the Project Officer in  in organizing and conducting special events activities, play days  and tournamentsSupport the Project Officer in developing a Memorandum of Understanding and agreements with local government and Partner Organizations and ensuring that the agreements are in accordance with Right To Play’s principles and valuesSupport the Project Officer in organizing workshops and events through coordinating with key stakeholders to ensure their participation, ensuring formal invitation letters are sent out and leading on logistical arrangements to take forward the objectives of the ProjectCollect updates of lessons learned and best practices to be shared with the Project Officer and report on progress and challenges as they ariseParticipate in meetings and conference calls with RTP staff including progress review meetings, and specifically with Project team representatives to be apprised of updates to ensure required support from the Project Assistant is in line with the needs of the Project Team  Support the Project Officer in collecting contextual information to help develop project proposalsfleet management, Managing Admin responsibilities, Finance documentation, and Preparing final documents.uploading ER data.Maintain communication.if needed, encourage Principals to keep strong communication with Parents and occasionally attend Parent-Student meetings. Maintain liaison.outreach and recruitment of quality local Coaches especially in difficult locations.conduct minimum school observation on every visit and ensure consistency in feedbackSupport the Project Officer in the planning and budgeting of the Project activities through coordination with field staff for required input,Managing Country office procurements of goods and services of the Global Fund project. Process all procurement requests; collect quotations, prepare documents as per organization policy.

Create a project management calendar for fulfilling each goal and objective.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project strand.
Assess project risks and issues and provide solutions where applicable.
Coordinate project management activities, resources, equipment, and information
Break projects into doable actions and set timeframes
Liaise with the British Council and Strategic Partners to identify and define requirements,
scope, and objectives
Assign tasks to internal teams and assist with schedule management
Monitor project progress and handle any issues that arise
Act as the point of contact and communicate project status to the British Council.
Create and maintain comprehensive project documentation, plans, and reports
Ensure standards and requirements are met through conducting quality assurance tests for the training and overall project deliverables.
Maintaining the relationship with the local education department and the volunteers
network
Organizing, attending, and participating in the training and advocacy events.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met.

·         Documentation and filing of administrative directives and communication
·         Dispatch and Receive official letters, register them and hand them over to the concerned department
·         Preparing & updating Contracts for office supplies like stationery, drinking water, tea  & Hygiene items.
·         Documents processing & follow-ups for various payments of suppliers.
·         Managing office supporting staffs like cleaners, drivers, security guards & cook.
·         Performs miscellaneous job-related duties as assigned, by the Line Manager.
·         Office, Warehouse & 49  Health Facilities Inventory incharge.
·         Prepared Contract Vendor’s/Lease Agreement
·         Small Procurement
·         Monthly document Utilities (PTCL-HESCO-KESC)
·         Prepared Procurement t Document 

·         Maintain an effective HR database and filing system, with proper files maintained for each staff member, both manually and electronically while maintaining confidentiality.
·         Ensure all staff personnel records i.e. contracts, leave records, timesheets, salary slips, etc are properly maintained and regularly updated
·         Maintain recruitment records starting from VAF until exit formalities.
·         Assist in the recruitment process and good practice is carried out in all recruitment and selection activities.
·           Conduct post recruitment activities, inductions, and orientations and process contracts after successful references.
·         Participate in the interview panel and facilitate interviews when needed.
·         Orient staff on performance appraisals of field office and timely complete annual and probationary evaluation
·         Collection of timesheets and maintain accurate records for audit.
·         Maintain leaves records and file along with timesheets.
·         Responsible to maintain staff leaves, health insurance, and process allowances of organization.
·         Documentation and filing of administrative directives and communication
·         Dispatch and Receive official letters, register them and hand them over to the concerned department
·         Preparing & updating Contracts for office supplies like stationery, drinking water, tea items.
·         Documents processing & follow-ups for various payments of suppliers.
·         Managing office supporting staffs like cleaners, drivers, security guards & cook.
·         Performs miscellaneous job-related duties as assigned, by the Line Manager.
Office, Warehouse & 49  Health Facilities inventory incharge 

·         Maintaining complete finance and related record keeping.
·         Prepare payment vouchers with complete supporting documents and issue cheques and advances to vendors concerned after approval from the competent authority.
·         Timely and accurate preparation of bank reconciliations and management of project accounts.
·         Prepare and maintain daily bank account position and flow of funds.
·         Provide administrative support functions in relation to staff, office premises, furniture, equipment

·         Involve in awareness campaigns and regular stakeholders meetings
·         Give orientation sessions to mother make family planning
·         Motivate and encourage street children to bring them to protection center and avail    protection services
·         Carry out center level and outreach activities as planned in the project to develop a feeling of ownership among the beneficiaries
·         Report regularly to Center In-charge
·         Write daily diary regarding street work
·         Undertake additional tasks as assigned by Center In-charge