Position Objective
Overall management of Base accountancy, Supports in donor reporting, Monthly BFU & PM tool update with PM. Withholding taxes deduction & on-time submission of details to capital office. Providing support to field on need basis. Partner expenses review & management of payments
Mission 1: Accountancy

Perform payments as per AAH policies, procedures and format.
Check documentation is complete before doing any payment.
Respect the Cash management policy (payment threshold, validation, etc)
Prepare cash count, bank reconciliations and other documents for the monthly closure. 
Cash book/Bank book handling, cash advances issuance & follow up for reimbursement.
Coding & stamping of Hard Files after Monthly Closure.
Verify the soft copy of the accountancy with the hard documentation.
Identify any inappropriate expenditures and report it immediately to Finance Officer.
Ensure all the entries are allocated to the correct financial line, project code and accounting code.
Ensure all the description match with SAGA standard description document.

Mission 2: Financial Management

Support Finance officer in Updating BFUs and coordinate with all stakeholders.
Support Program team in forecasting of program activities and payments (PM tool update)
Ensure Budget forecast match with treasury forecast and ensure efficient use of funds.
Evaluate and observe budget consumption & initiating action on major variances noticed.
Maintained adequate controls over cash & bank management as per AAH Country office guidelines.

Mission 3: Support to Finance Officer / Finance Manager

Assist in project financial reporting and keep track of reporting deadlines and submission.
Support Finance Officer, provide answers to the issues raised and report any major issues.
Ensure good communication flow between the Implementing partners, Base and Capital office.
Participate in coordination meetings (If required).
Any other task assigned by supervisor.

Mission 4: To ensure inclusion across departmental work and within/by the team

Support mission level qualification for gender marker.
Ensure inclusion within departmental planning, implementation and reporting.

Mission 5: Ensure compliance with ACFs gender equality, child protection sensitivity and safeguarding policies

Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies.
Implement all work related activities with a gender, inclusion and child protection lens.
Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability. 

Skills and resources needed to perform the function

Able to analyze and summarize complex technical  and contextual information
Relevant Degree and 2years of overall experience
Fluent in English, reading writing and speaking and/or local language of the program implementation area
Excellent computer skills
Excellent coordination and interpersonal skills
Team management skills
Ability to handle stress and pressure 

Making Cash and bank payments according with financial procedure of the organization.Collect and examine the supporting documents for payments.Preparation of monthly staff payroll and payments.Make staff advances and adjustments data..Review field books of accounts.Coordinate internal and external audits.Responsible for donor financial reporting.Maintain Cash books/petty cash records.Maintain Bank Books/ Transfer payments recordsRecord all cash and transfer Transactions on manual/computer systems as appropriate.Proper ledger maintain for each budget head.Bank and Cash reconciliation Statements.Midterm Financial reports & Final Financial reports.Maintain all record files.

Making Cash and bank payments according with financial procedure of the organization.
Collect and examine the supporting documents for payments.
Preparation of monthly staff payroll and payments.
Make staff advances and adjustments data..
Review field books of accounts.
Coordinate internal and external audits.
Responsible for donor financial reporting.
Maintain Cash books/petty cash records.
Maintain Bank Books/ Transfer payments records
Record all cash and transfer Transactions on manual/computer systems as appropriate.
Proper ledger maintain for each budget head.
Bank and Cash reconciliation Statements.
Midterm Financial reports & Final Financial reports.
Maintain all record files.

To be responsible for maintaining the office premises, including repair/renovation work and advising the concern Incharge for concurrence to accomplish the required work.
To look after all office equipment/Assets.
Supervision of Transport & Logistic arrangements of vehicles used for official purpose.
Prepare monthly vehicle performance reports.
Prepare & submit the monthly attendance record to HR
Prepare payment sheets of enumerators.
Maintain stock of all items received at project office.
Maintain petty cash expenses for the project purpose.
Will ensure compliance with donor financial policy, procedure and generally accepted accounting principles.
Will keep updated the financial record on regular basis as per standard procedure.
Will assist the unit in management of administrative activities of office including assets management.
Will provide technical support to district office in the areas of financial management.

To be responsible for maintaining the office premises.
To enter and compile project related data in excel sheet and online MIS.
To look after all office equipment/Assets
To maintain documentation file of the activities with relevant tags
To maintain the record of MRN/GRN/MIR
To handle the tablet content installation or complains and timely share with district Coordinator.
To review data for deficiencies or Errors, carefully analyzing data Error, correct any in compatibilities if possible and check output.
To maintain leave record staff and facilitators
To prepare and finalize the vehicle performance reports of all vehicles.
Any other assignment given by DC/PC/RGM

To be responsible to get the timely information from Field staff and entering it in the MIS after necessary verification
Prepare Programme reports
To maintain the data base related to Project Record.
To maintain MIS of assets at District Level
To look after all office equipment’s and assets
To maintain the petty Cash at DO level
To maintain the vehicle performance reports at DO level.
Assist the District Project Officer (DPO) and other staff members in documentation and programme implementation.
Any other task assigned by the DPO/RGM.

To be responsible for maintaining the office premises, indicating repair/ renovation work advising the concern Incharge for concurrence to accomplish the required work
To look after all office equipment/Assets
Supervision of transport & logistic arrangements of official
Well ensure all funding compliance as per rules
Well ensure compliance with donors’ financial policy, procedure and generally accepted account principles
Well keep updated the financial record regular basis as per standard procedure
Will be responsible for the preparation of internal financial reports and reports as required
Will assist the unit in management of administrative activities of official including assets management’
Will prepare all vouchers, financial templates and posting to financial software
Will provides technical support to district offices in the areas of financial management
Will responsible for the preparation of funds request, accruals and Liquidation statements as required under agreement
Will conduct monitoring visits to the district offices for looking at the financial aspects of the project in district

To manage and maintain the database of project activities at District level
To ensure the development of tools and procedures related to mapping and databases.
To support field teams in the collection and management of database, verification and update of collected data
Audit the accuracy of information being provided through the reporting; data collection, monitoring system and follow up of any discrepancies to ensure corrective action has been taken
Ensure that the reports produced by the database are in compliance with the requirements of project
Ensure to enter the data on regular basis
Ensure the database has to be matched with the reported numbers by filed teams
To ensure that the data should be properly maintained in both hard and soft
To ensure maintenance of office related record of project activities.
Assist the filed team in programme related activities where ever required.
To maintain the petty cash register of project activities.
To look after the proper maintenance of office equipment
To submit the vehicle performance report of project activities on daily basis.

Community mobilization in field
To conduct data from field
To maintain poverty score card from filed data

Community mobilization
Proper assessment of deserving beneficiaries
Token distributions
Material distributions
Maintain all project related record/data

Community mobilization in field
To conduct data from field
To maintain poverty score card from filed data