Expression of Interest
I am writing to express my interest for the current mentioned position at your office. I am seeking a role of increased responsibility and authority. Quality-focused committed to approaching administrative tasks with tenacity and attention to detail. Having spent sixteen years working in the administration with USAID and Untied Nations projects. I am confident that my professional background have much to offer in the way of diversity and experience.
In my recent job at International Migration Organization, I was dedicated and focused as Administrative Training Focal who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals.
In role of Senior Admin Coordinator highly skilled at managing complex schedules, budgeting and travel arrangements. Who goes above and beyond basic administrative tasks and takes on multiple projects at once.
Over the sixteen years of experience I have sharpened my professional skills. I have excellent communication skills and work ethics. In my previous positions I have dealt efficiently with clients and vendors. Excellent at planning and arranging workshops and conferences. Also have good command over database management and invoice processing.
In my professional career some of my achievements are listed below.
Planned and executed all aspects of a major office move.
Successfully planned and executed corporate meetings, lunches and special events for groups of 150 + employees.
Promoted to Senior Admin Coordinator after 8 months of employment.
Received a merit raise for strong attention to detail, exemplary administration and team-player attitude.
Thank you and regards,
Liaise with counterpart organizations and training beneficiaries.
Coordinating with UN/INGO/NGO. Prepare quarterly reports on the implementation and planned new activities of IOM-PSAIT programme and facilitate dissemination externally and internally.
Arrangements and preparation for all PSAIT courses and ensure smooth running of the trainings.
Provide Logistics support to the PSAIT and specialized safety/security training in coordination with PESSU. In coordination with PESSU, administer requests for logistical items, finance issues and the supporting documentation required under IOM guidelines and procedures to IOM finance and logistics including follow up tasks.
Publish PSAIT updates & training information on regular basis to all the recipients /client list. Approach & contact INGO’s & NGO’s and send PSAIT introductory package to the clients.
Prepare quarterly reports participant’s statics.
Updating and maintaining different PSAIT database. Create and manage project measurement tools including, but not limited to, spreadsheets, presentations, project progress tracking and narrative reporting.
Assist in the preparation of training activities / seminars, coordinating staff participation, to ensure security trainings is carried out in the most efficient and professional manner.
Act as focal of project Admin and Finance Focal.
Administer finance issues and the supporting documentation required under IOM guidelines and procedures to IOM finance and logistics including follow up tasks.
Preparing invoices, payment instruction, joining instruction and course details to the focal person of agencies/clients.
Collection of payments (training fee) from clients and liaison with IOM Finance for submit clients payments. Prepare voucher and settlement the settlement of training cash.
Track the payments records and follow-up with clients for pending payment.
Update payment records. Reconciliation with Finance on pending payments on monthly basis.
Drafting contracts of the training supporters and follow up on payments and all financial issues with both the third party and IOM side. Follow up to ensure appropriate processing of payments is taking place on time and according to IOM rules and regulations.