Mission 1 : Budgets and Partners’ Management

Assist in preparation of budgets & proposals.
Assist in working of budget revisions and addendums.
Ensure that project approved budgets are timely uploaded into systems.
Review of partner’s financial reports and submit to Senior Finance Manager.
Closely monitoring partner advances and submit timely liquidations to Senior Finance Manager.
Processing partners funds requests.
Ensure that partner’s reports are prepared in accordance with donor requirements.
Assist Senior Finance Manager & Capital Office in Planning, assessing, forecasting and financial monitoring of ongoing projects.
Directly coordinate with partners for submission of reports and funds requests.
 Ensure that all financial transactions related to partners are duly incorporated in SAGA
Review of SAGA ledger for ensuring that expenses are properly reflected in Financial System

Mission 2 : Financial Reporting

Preparing the donor’s financial reports as per donor’s requirements and submit to senior finance manager for review.
Provide timely and accurate financial information to projects team and management as per requirement.
Consolidation and Analysis of data for compilation of financial reports as per management requirement.
Review of donor guidelines and ensure budget flexibility is fully respected
Ensure that all transaction are duly incorporated in SAGA for all the donors.
Assist in preparation of budgets with Program team on Donor Formats.
Close Coordination with budget holders for revision of budgets/processing of addendums.
Review of SAGA data to ensure that expenses are being recorded in correct budget lines and are being charged to correct project.
To check that shared cost is being properly reported to each project being managed by provincial office.

o       Prepare the Financial follow‐up of SIF activities (expenses follow‐up, budget follow‐up)
o       Maintain up‐to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes social security, etc.
o       Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and Invoices, import the accounting in Saga
o       Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in
o       Follow‐up all documents concerning the bank (local funds received, transfer request letters, etc.).
o       Support Country Head of HR in Recruitment, selection, training and Development of staff, Ensure proper documentation and archiving of recruitment and personal files, staff payroll processing and benefits management

o       Financial Management: ‐ Preparation of Budget Forecast and analyse budget variance, Assist Relevant Departments in Preparation of BFU, PM Tool and CCP and giving correct code & Financial line & approve PR and CDR at base level.
o       Accountancy: ‐ Handling of accountancy Books (Bank & Cash) & allocate expenses with correct codes. responsible for monthly Saga Closure & cross check bank reconciliation & cash counts and sent monthly accountancy books to the capital for validation and to ensure that finance received all the required documents before Preparing any payment.
o       HR Support: - Support Country Head of HR in Recruitment, selection, training and Development of staff, Ensure proper documentation and archiving of recruitment and personal files, staff payroll processing and benefits management.

o       Preparation of bank reconciliation statements on monthly basis for financial reporting, and close books of accounts on monthly basis through quick books that include bank reconciliation, to prepare schedules, amortization entries, home currency adjustment etc.
o       Lead person for managing Quick Books, prepare vouchers for all financial transactions on daily basis and maintain their proper supporting documents. And assure supporting documents are approved and are in compliance with organizational standard procedures
o       Maintain tracking of staff and operational advances and ensure their timely liquidation.
o       Reconciliation of withheld income taxes of vendors and non‐vendors and assurance of their timely deposits in government treasury
o       Assist to Financial Analyst in preparation of monthly cash and CTC projections and budget variance analysis
o       Review of Partner Financial Reports and book expenses in Quick books 
o       Budget Validation, checking, tracking and payment processing of USAID small grants.
o       Prepare and fallow up Sales tax exception processing and submit document to USAID representative for later submission to EAD (Economic affair Division)
 

o       Financial Management: ‐ Preparation of Budget Forecast & Analyze Budget Variance, Assist Relevant Departments in Preparation of BFU, PM Tool and CCP and giving correct code & Financial line & approve PR and CDR at base level.
o       Accountancy: ‐ Handling of accountancy Books (Bank & Cash) & allocate expenses with correct codes. responsible for monthly Saga Closure & cross check bank reconciliation & cash counts and sent monthly accountancy books to the capital for validation and to ensure that finance received all the required documents before Preparing any payment.
o       Cash Forecasting: ‐ Prepared monthly & bi‐weekly revised Treasury Forecast collaboration of relevant departments & Line Manager and submit to Finance Manager at Islamabad twice in the month and ensure accurate amount requested & spent within time frame
o       Cash Base Intervention: ‐ Focal Person of Finance in Cash Transfer activity with Financial Institutions be present in field for all cash distribution, Ensure quality of documentation associated with program. Liaison with program Ensure accurate amount requested & spent within period. Design & Execute (with the help of Finance Associate where needed) briefing & small trainings to program & logistic staff where needed.
o       Task & Responsibility: ‐Supervise Finance Associate Ensure Transfer of Knowledge & Capacity Building & Ensure there is always someone available to keep financial activates running in case one team member is away from work

o       Handling and organizing bank transfers, cheques, payments and bank requests in close co-operation with the Regional  Manager and Admin & Finance Controller
o       Preparation of book‐keeping documents, vouchers and contractual documents
o       Verification of travel expenses, reimbursement and facilitation of working advances, in Compliance with organizational policies.
o       Submission of Monthly expenditures planning to Financial Controller
o       Maintains/supports regular cash flow to the field locations
o       Preparation of Book Keeping Documents, vouchers and contractual documents.
o       cashbooks; ensures correct and timely cashbook closures on weekly and monthly basis
o       submitting both to Finance Controller for approval; files vouchers according to organization’s
o       Preparation and realization of Financial Expenditure Reports upon request from the Head Office
o       Keeps record of contract duration (staff, offices, vehicles, etc.) in cooperation with Project Manager
o       Support in completing all personnel files as per the standard requirements
o       Support in the processing of EOBI and health insurance requirements.

o       To check and ensure the quality of invoices, and to report any missing invoices to the Administrator Base in his accountancy.
o       Record all advances through the advance sheet to ensure that amount spent are justified by proper receipt and remaining amount is return and justify well before end of accounting period.
o       On a daily basis, keep the books: to register all the invoices received in the book and to fulfil the accounting code, the contract code, the project code, the financial line and the third party cells and to code the invoices according to Excel files/Saga (date, number of “piece”, contract code, budget line, etc.…)
o       To maintain all accounting documents and copies of Rental contracts: cars, truck, warehouse, guesthouse, office.
o       To respect ACF purchasing procedures when giving an advance and to report to Badin Logistics and Administration if these procedures are not respected.
o       To check and ensure that finance received all the required documents (e.g. Quotations, Goods received note, contract etc. as per requirement) before Preparing any payment.
o       Assist program in the cash base intervention, Take active participation in disbursement of Cash in the field. To get feedback from field about the cash base interventions Ensure that the correct documentation is collected from the field
o       To ensure that every contracted staff working for ACF has provided the appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to make copies (Scan) of original documents for Badin Base and send original documents

 Receive and process the payment requests
 Verify the payment requests as per the budgetary provisions
 Manage bank account matters including Cheque book handling, bank statements, transaction receipts etc.
 Manage petty cash at the HO or the field office
 Assist the Manager F & A in preparing the financial statements
 Prepare expenditure reports and other financial data as and when required
 Ensure timely payment of the utility bills
 Ensure proper filling of the financial document
 Maintain inventory register
 Support the procurement team and finance team in procurement activities
 Establish a close liaison with the registered vendors
 Arrangements of various meetings, workshops and training
 Maintaining log books of telephone and vehicles
 Ensure the efficient use of the office equipment’s

 Procurement of construction Material
 Prepare & Verify labor payment
 Maintenance of Cash & Bank Book
 Monthly Closure of Account including Bank Reconciliation
 Stock & Inventory Control
 Material forecast
 Ensure proper filling of the financial document
 Verify the payments as per the budgetary provisions
 Bank & Account Reconciliation

 Bank Book maintenance
 Cash Book maintenance
 Cash & bank reconciliation
 Sales books
 Bank deposits & withdrawal