I am a hard-working, motivated and enthusiastic Administrative Assistant with a proven track-record in business administration and project management. I always strive to achieve the highest standard possible, at any given task and in any situation. I am accustomed to working in a challenging and fast-paced environment, particularly when dealing with multiple projects and priorities at the same time.
▪ Maintaining Trust Relationship with major clients.
▪ Ensuring Correct services and products are delivered to customers
▪ Expanding the relationships with customers by proposing solutions to new problems.
▪ Continuous exploration & generation of new customers.
▪ Maintaining the Ledgers and follow ups for payments.
▪ Preparing regular Reports and progress sheet for targets
Maintain all office systems in accordance to the prescribed standards in order to ensure smooth functioning at all times
Handle customers on telephone and in person with queries and problems
Train new employees in administrative tasks within the department
Maintain records and file data according to category
Oversee payroll systems to ensure smooth running
Communicate with management, staff, suppliers and customers to ensure a pleasant work environment
Providing secretarial services such as minute taking, WP and diary management.
Ensuring office procedures and systems operate efficiently.
Handling requests for information and data.
Setting up e-mail groups for committees.
Circulating documents via post and email.
Scanning and copying contracts, notes and other documents.
Checking stationary levels and ordering new supplies.
Opening, dating, copying and circulating incoming post.
Raising purchase orders and chasing outstanding accounts.
Recording, compiling, transcribing and distributing the minutes of meetings.
Communicated effectively with multiple departments to plan meetings and prepare welcome packages for new students. Established strong relationships to gain support and effectively achieve results.
Developed innovative PowerPoint presentation used by the Office of Admissions to market executive support programs to potential students.
Establish and maintain supplier accounts
Ensure data is entered into the system
Monitoring company’s vehicle usage.
Assigning duty for drivers.
Arranging shuttled Buses.
Making employee SADARA ID’s and checking document.
Deal with all third party for inspection detail.
Making daily progress report on site.
Making the construction books of all civil department
Ensure transactions are properly recorded and entered into the computerized accounting system
Prepare the salary invoices
assist with payroll administration
Maintain financial files and records
Meeting and greeting clients and visitors to the office.
Typing documents and distributing memos.
Supervising the work of office juniors and assigning work for them.
Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Organizing business travel, itineraries, and accommodation for managers.
Monitoring inventory, office stock and ordering supplies as necessary.
Updating & maintain the holiday, absence and training records of staff.
Responsible for purchase orders.
Raising of purchase orders and invoice tracking.
Involvement in social media implementation. Updating, processing and filing of all documents.
Manage the filing, storage and security of documents
Respond to inquiries
Manage the repair and maintenance of computer and office equipment
Maintain insurance coverage’s
Supervise customer services and respond to customer inquiries
Assist with preparation of contract documents
Administer employment agreements
Verify and report on benefits payments
Maintain the leave management system
Asist completion of the payroll
Review payroll reports