Reporting directly to warehouse & Logistics Manager of supply chain department.
Recommends and coordinates the logistics support structure to perform the logistics functions of the project.
Coordinates the interface between logistics functions such as transportation, maintenance and warehousing to ensure efficient, timely, and cost effective support to the project.
Troubleshoots problem areas in logistics and coordinates problem resolution or recommends solutions to management.
Coordinates with customers to ensure desired logistics objectives, priorities, and schedules are met and communicated to management.
Satisfy air bills in a timely manner
Communicate with van lines and airlines to ensure prompt pick-up and delivery of shipments
Arrange same-day deliveries whenever possible.
Track and analyze missed-shipments to ensure they don’t occur again.
Ensure quality of all services and processes within the facility.
Responsible for coordinating the storage, transportation and delivery of goods.
Liaise with colleagues to ensure stock is maintained and moved efficiently.
Planning and managing logistics, warehouse, transportation and customer services.
Liaising and negotiating with suppliers, manufacturers, retailers and consumers.
Liaise and negotiate with suppliers, manufacturers, retailers and consumers.
Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency.
Arrange warehouse, catalog goods, plan routes and process shipments.
Resolve any arising problems or complaints.
Supervise, coach and train warehouse workforce.
Comply with laws, regulations and ISO requirements.
Coordinate and monitor supply chain operations.
Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs.
Manage smooth functioning of warehouses operations so that finished products are protected from adverse climatic condition.
Ensure smooth running of all logistics activities.

Stores Duties & Responsibilities:
• Reporting directly to the Facilities Manager
• Maintaining accuracy of stocks inventory and accountability in every aspects of the facilities operations
• Responsible for ordering and storing materials for MEP and Housekeeping services as per company SOP.
• Receiving items, material from vendors approved by the procurement department as per the price list approved.
• To maintain a bin card system with minimum stock required.
• Do casting and submit it to the camp supervisor or manager for approval.
• Issuance of items and deducting from the stock written in bin card.
• Maintain a daily issue and prepare a daily spending cost chart as per the man-day and register it.
• Maintaining a balance sheet with opening stock, receiving stock, issuing stock and closing stock on monthly basis.
• Maintaining a complete and current document inventory for the following: Mechanical, Electrical, Plumbing, Custodial, PPE, uniform and office stationery etc.
• Maintaining the inventory through ERP Orbit system.
• Coordinating for rejected material returns to vendors and its corresponding documentation.
Admin Duties & Responsibilities
• Responsible for receiving, delivery, and filing of communications and documents
• Ensures that all equipment’s and machines are working properly and office supplies and food provisions never run out
• Schedules meetings, receiving visitors are also part of admin work
• Takes charge of utility expenses
• Is in charge of work permits, visa, travel tickets, and guest and visitors\' accommodation
• Prepare of small wok quote, follow up and maintain of register.
• Prepare and Maintain of Disciplinary Letters recommendation.
• Coordination with client.
• Update of Mystery shoppers Report.
• Preparation of monthly fuel consumption report for site vehicles.
• All other administrative tasks assigned by Facilities Manager
• Preparing monthly timesheets of technicians and office staff.

FM Duties & Responsibilities:
• All general & Office administration
• Building and grounds maintenance; Project management; Procurement and contract management; Office Administration and supervising and coordinating the MEP, Housekeeping, Security and subcontractors work activities.
• Monitoring and controlling the work schedule with time frame given to the supervisor.
• Arranging the vehicle to supervisor and technician as per the work schedule and requirement.
• Monitoring and controlling the vehicle movement and ensure the vehicle mileage log is maintained and documented properly.
• Arranging the emergency materials in coordination with supervisor and procurement department.
• Coordinate with Account, HR, Procurement, Engineering, and administration Department for any work related to Supervisor and technician issue.
• Arranging the meeting as and when requested by Facilities Manager.
• Receiving the calls and complaints as and when required from tenants.
• Documents and maintaining the maintenance records of FM Division.
• Investigating availability and suitability of options for new premises;
• Planning for future development in line with strategic business objectives;
• Meeting with owner and tenants of commercial properties for services feedback;
• Ensuring the building meets health and safety requirements as per ISO standards;
• Responding appropriately to emergencies or urgent issues as they arise.
Warehouse Duties & Responsibilities:
• Plan, organize, supervise in daily warehouse operations and activities, i.e. receipt, documentation, storage, safety and distribution of equipment and supplies and maintenance of inventory.
• Train, supervise and evaluate the performance of assigned warehouse employees; assign workloads to warehouse workers.
• Receive, unpack, pack, load, issue, store and deliver materials, supplies or equipment; complete packing slips for shipments as assigned.
• schedule, pack and prepare orders for delivery.

Store Duties and Responsibilities:
• Receive PRs from various sites, cross check stock availability
• Suggest and maintain minimum order levels
• Invite quotes and forward to purchase department
• Preparation of store documents, receiving vendor invoices and verifying them.
• Ensuring timely delivery of ordered material for smooth operations of stores.
• Responsible for smooth flow of documents viz vendor invoices supported by delivery acknowledgements locations. This includes site visits, stock counting, stock audits and record checking.
• Coordinating for rejected material returns to vendors and its corresponding documentation.
• Ensuring an adequate supply of materials and service for the proper operation of services.
• Ensuring book stock versus physical stock of inventory at any given time at all site
• Ensure shipments’ and inventory transactions’ accuracy
• Ensure proper and routine maintenance and servicing of warehouse vehicles and equipment
• Initiate all purchase requests to keep stock items available at all times.
• Preparation of GRN, MRN, SIVs, MRVs, PRs in Focus system
Admin Duties and Responsibilities:
• Enforcing and ensuring that HR Policy and procedure is in place on site.
• To execute any other tasks assigned by Facilities Manager
• Ensure the effective rostering of all staff on site.
• Ensure the effective rostering of new staff on site.
• Liaison with HR, in regard to Manpower requirement & Hierarchy update, Employee Personal Request, Vacation, Resignation and Clearance.
• Minutes taking of site operation meeting with client.
• Ensuring an adequate supply of materials and service for the proper operation of services.
• Employee Personal DB update and entry.
• Employee Medical Record and update.
• Ensuring that all PPM task are completed as per task generated in the FSI.
• Petty Cash Issue & Reimbursement.
• Maintain and prepare of Attendance & Payroll Time sheet.
• Prepare of invoicing sheet for Cost plus and Lump sum