A.      Human Resources

Receive recruitment staff request form with Term of Reference and prepare vacancy announcements for recruitment of national staff and circulate through relevant channels.
Assist HR Manager with translation of candidate’s CV credentials.
For recruitment, set up long listing/short listing and interview panel, to be approved by Management.
Removing the factor of biasness during hiring through implementing the HR policy properly.
Support the HR Manager in maintaining a roster of qualified applications and review interview records to insure all qualified applicants are included, and search for candidates upon request.
Share recruitment plan to Head Office for further approval.
Check references of candidates upon request of Management
Inform candidates about result of interviews and follow up hiring of successful candidates.
File the interview records and application forms of non-selected candidates for future reference.
Prepare Offer Letter, call for joining and verify academic & experience certificates.
Prepare employment contracts for new staff
Life & Health Insurance Addition of newly hired staff.
Request and ensure staff code is allocated to newly hired staff.
Assist new staff member with induction.
Maintain data of new employees in staff database.
Prepare new ID cards for National staff.
Receive and update the staff lists from bases and pass them to HR Manager.
Ensure that all staff, including those newly recruited, is in the possession of and aware about Organizational guidelines and procedures as described in the HR Manual.
Giving training to all staff on HR policy, Communication skills, Motivation factors, harassment, Organizational Behavior, & work ethics.
Copying of relevant docs between the country office and base.
Preparation of Exit Forms.
Preparation of HR memo’s, to be signed off by Management.
Preparation of Monthly HR Follow-Up including leave follow-up, staff database, organogram, training follow-ups, Mission follow-ups, Facebook follow-ups & Contract completion and renewal.
Dealing with Welfare Issues & Discipline Issues
Any other relevant issue arising during the month
Supervise to maintain all administration files in the office, including personal folders for every staff member
Ensure that no-one has access to personal folders, except upon specific request from Manager.
Ensure personal file is properly maintained.
Dealing life and health insurance claim cases.
Maintain premises follow up, Recruitment follow up, Attendance sheets and all HR supporting documents and timely share with Country Office.
Prepare & checking HR-Pay Roll of Area and after finalizing sending to Head office for salaries reimbursement.
Dealing with monthly EOBI.
Send monthly documents to Country HR department.
Follow up of staff Appraisal forms as per Organization’s HR Manual.
Coordination with expatriate and program during writing TORs for their staff and appraisals of staff.
Prepare employment contract extension/amendment in case of renewal.

B.       Administrative support

Administration of HR Procedures & Labor Regulations.
Follow up monthly payment for office and Guest House electricity, water supply, and telephones.
Support department colleagues in daily relevant activities.
Update monthly reporting documents (i.e. Admin FU).
Internal Coordination to each department in order to ensure the proper understanding and implementation of Organizational administrative and HR procedures.
Prepare administrative documents such as internal memos and letters upon request.
Implementing Organization’s HR policies on ground level.
In charge of premises contract making and / or renewal as and when requested by Management.
Arrange travel of National and International staff from departure to arrival with direct contact and link with Country Administration & HR Department.
Implementing Code of Conduct for office, guest house.
Meetings with Area coordinators for future planning and current issues.
Support travel arrangements of all staff between the area office and other bases, with direct contact and link with Logistic Department.
Manage the Guesthouse and ensure that all arriving staff are allocated a room and that it is cleaned and prepared.
Manage the cooking / cleaning team and develop rotas for cleaning and cooking both at the office and Guesthouse.
Ensure that all premises are properly maintained and cleaned in coordination with the logistics department.
Performs other duties as requested.

Ensures compliance with regulatory framework and internal policies of the company.
Collaborates with other departments (e.g., Administration, Finance, HR etc.) to oversee compliance issues to ensure resolution.
Maintains policies and procedures for the general operation of the compliance department and its related activities to prevent illegal, unethical, or improper conduct. Manages day to day operation of the department.
Review and compliance the financial vouchers to ensure the payment is made as per policy.
Pre and post compliance of all the payments and procurements.
Find inappropriate expenses and report the directly to Line Manager.
Visit the Region Offices, Area Offices and its branches to verify the records of loan documents, inventories, and identify the issues of staffs.
Fraud investigation in loans (credit risk analysis).
Responds to alleged violations of rules, regulations, policies, procedures, and standards of conduct by evaluating or recommending the initiation of investigative procedures. Oversees a system for uniform handling of such violations.
Acts as an independent reviewer and evaluation body to ensure that compliance issues/ concerns within the organization are being appropriately evaluated, investigated and resolved.
Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
Provides report on a regular basis, and as directed or requested, to keep Head of compliance informed of the operation and progress of compliance efforts.

To maintain all documentations of finance, HR & admin records.
Manage the daily petty cash and other expenditures.
To ensure all the invoices, expenses forms, and requests for payments.
To verify calculations & input codes into the financial system in an accurate manner.
To prepare cheque for payments & track bank deposits.
Review monthly bank reconciliation statements of bank account and update the concern Head on its timely compliance.
To receive and deal with financial queries and inquiries from departments.
To ensure the books of accounts are maintained as per the standards and timely manner.
To ensure all Tax deposited in Govt. Treasury & E filling is done in a timely.
Review and implement financial policies.
Maintain HR Personal file, staff attendance and leave records.
To maintain inward and outward flow of documents and books.
Providing guidelines to unit staff wherever required.
Repair and Maintaining the office building, equipment and vehicles.
To facilitate the internal and external audit.
Managed procurement and inventory for office supplies, equipment and services.
Arrangement of training, field visits and events.
Monitoring the schools, training and events.
Any other task assigned by the concerned Head.

To maintain all documentations of admin records & student profiles.
Update daily cash received from students and report to Head.
Ensure there is proper communication and co-ordination with students and visitors.
Manages procurement of equipment if needed.
Resolve the issues of students.
Manages daily activities of classes.
Set and communicate the time tables of classes to students and teachers.
Ensure the maintenance of building and class rooms.
Ensure all utility bills are received, checked and paid timely.

To facilitate the trainings.
Monitoring the field visits.
Review the training manuals.
Supporting role with admin.
Review the bills and vouchers.