Entertaining employment verification emails of ex-Shifa employees from within the country and abroad.
Reviewing allowances management and transfer cases in close coordination with HODs.
Coordinating with departmental heads for special title up gradation cases in line with pre-defined policies.
Entertaining telephonic queries of employees on daily basis.
Looking after various automation projects in HRIS and HOD portal on various levels.
Designing process flow in close coordination with MIS software team.
Continuously looking after day to day issues arising in operational areas.


Reviewing policies and procedures in consultation with HOD.
Process resignation acceptance letters and issue clearance forms
Employee Performance Appraisal

Collect Attendance, Employee Card, and Panel Card.
Review Employee file completely to ensure proper documentation has been done (including Resignation letter, Appraisal Letters, and Appointment letter)
Check Attendance detail of Resigned Employees and make changes if needed.
Check & verify gratuity and leaves detail.
Prepare employee final draft.
Process file in audit department for audit purpose.
Coordinate with Risk Management Department regarding final dues.
Guide employees regarding their clearance status.
Make final draft after completion of all pre-requisites.
Coordinate with accounts & finance department regarding final dues Payment.
Take thumb impressions and pictures of the new joiners and take repeat impressions of already working employees (if required).
Initiate Employee Clearance form of Resigned, Terminated, and Retired employees.
Complete clearance from different departments.
Costing of Laptop, Mobiles of resigned employees from accounts department ( if required )
Signature of final draft from signatory authority.
Make reports of department activities on daily/ weekly/monthly basis, as required.
Prepare reports and presentations of various projects and tasks as & when required.
Guide, counsel and facilitate employees regarding company policy and procedures
Ensure compliance of HR policies viz a viz day to day operational activity.
Receive calls, provide timely feedback and resolve issues.
Ensure p/filing of respective sections documentations.
Facilitate staff and ensure any problems and delays are addressed accordingly.
Promote compliance with all policies, procedures and protocols applicable to the job function.

§  Clearance & Final Dues:
§  Employee Resignation
§  Exit interviews
§  Handle Employee Grievances
§  Employee Job Confirmation & Extension
§  Prepare Allowance letters(Specialization Allowance, Educational Allowance, Area allowances ,
Educational Allowance, etc.) of all departments &make appropriate entries in HRIS after discussing
with concerned personnel.
§  Assist with the process of appraisals, contract renewals, salary structure changes, divisional reports,
 Divisional memos, and any other related queries. 
§  Handle, process, and maintain proper log of all departmental mail, memos, letters, reports, and
other intra departmental correspondence.
§  Resolve queries on priority with coordination of other relevant departments as required.
§  Making reports of department activities on daily/ weekly/monthly basis, as required.
§  Guide, counsel and facilitate employees regarding company policy and procedures.
§  Ensure compliance of HR policies viza viz day to day operational activities.

§  Conduct all recruitment and selection activities, including CV database management,
 Job advertisements, updating SIH job portal timely, documentation, and any other related activity.
§  Coordinate pre-employment medical checkup.
§  Maintain a well-structured CV data base.
§  Coordinate and conduct interviews of selected candidates.
§  Coordinate and ensure that orientation activities and documentation is completely timely (new joiners
§   pictures, banking sessions, signing of documents i.e. agreements, appointment letters and job description,
 and completion of Employee Job Forms).
§  Coordinate with departments in respective areas regarding their vacant positions and new inductions of
SIH, External Services Division (ESD), and G-10 Hospital etc.
§  Receive and maintain the log of personnel requisition forms of vacant positions & new inductions.
§  Schedule and conduct Panel Interviews.
§  Generate Applicant ID for selected candidates.
§  Conduct orientation of new joiners and ensure proper documentation is completed during orientation
(for education, experience and license verification).
§  Perform background checks on potential employees, as well as checking upon given references, transcripts
and credentials.
§  Provide relevant information to candidates, employees, and visitors and referring to appropriate person.
§  Help employees by explaining benefits offered at SIH.
§  Develop and review Job Descriptions.
§  Prepare, approve, and ensure employee signing of Job Descriptions, when needed.
§    ­Review and signing of all verification of credentialing forms of all new hired employees.
§    ­Updates PNC Registrations of all Nurses and other accredit employees.
§    Prepare list of all credentials that need to be verified.
§    Write memo for Demand draft that needs to be send in respective institutes.
§    Follow up from Accounts department for Demand Draft.
§    Dispatch documents to respective institutes
§    Receive and keep record of verified documents.
§    Create and carry out various credentialing processes in relation to all employees being hired at SIH.
§    Collect and process verification information, and constantly maintain and update accurate databases,
Including pertinent education, training, experience, and licensure content.

§  Print operational documents, i.e. experience letters, birthday letters, forms, and any other documents as required.
§  Attend to daily calls concerning HR related queries of SIH Employees to ensure organizational effectiveness.
§  Provide information to SIH employees and/or visitors about HR related issues, i.e. Panel Cards, loans,
nursing tests, current SIH vacancies, job ads, leaves, clearance, RFID cards issuance and renewal,
 appointment letters processing, and any other related issues.  
§  Receive Daily Incoming Mails and ensure outgoing mails are processed timely.
§  Distribute Daily Incoming Mails to concerned HR personnel.
§  Provide required forms to HR personnel, employees, and/or candidates.
§  Assist HR personnel in Medical calls for approved hiring.
§  Download, sort and maintain CVs against ongoing positions as per procedure.
§  Preparation of accounts mail & processing of mail accordingly (EOBI/Medical Charges/ Security Release)
§  Process and forward leave encashment to Accounts & Finance Department.
§  Maintain proper log of incoming/ outgoing departmental mail.
§  Record of files in/out.
§  Follow-up and receive inventory from Material Management Department and ensure proper inventory management.
§  Old files record maintenance.
§  Management of departmental inventory.
§  Update attendance of new joiners of orientation period.
§  Provide information on missing salary/ overtime
§  Prepare and ensure employee signing of Job Descriptions, when needed.
§  Assist in formation of documents, reports, memos etc as & when required.
§  Ensure compliance of HR policies viza viz day to day operational activities.

§  Print operational documents, i.e. experience letters, birthday letters, forms, and any other documents as required.
§  Attend to daily calls concerning HR related queries of SIH Employees to ensure organizational effectiveness.
§  Provide information to SIH employees and/or visitors about HR related issues, i.e. Panel Cards, loans,
 nursing tests, current SIH vacancies, job ads, leaves, clearance, RFID cards issuance and renewal,
appointment letters processing, and any other related issues.
§  Guide employees regarding Loan request approval status
§  Receive Daily Incoming Mails and ensure outgoing mails are processed timely.
§  Distribute Daily Incoming Mails to concerned HR personnel.
§  Provide required forms to HR personnel, employees, and/or candidates.
§  Assist HR personnel in Medical calls for approved hiring.
§  Download, sort and maintain CVs against ongoing positions as per procedure.
§  Preparation of accounts mail & processing of mail accordingly (EOBI/Medical Charges/ Security Release)
§  Process and forward leave encashment to Accounts& Finance Department.
§  Record of files in/out.
§  Old files record maintenance.
§  Management of departmental inventory.
§  Departmental leaves management for Hostel & HR&D department.
§  Preparation of monthly salary and processing.
§  Missing salary & overtime memos.
§  Update attendance of new joiners of orientation period.
§  Provide information on missing salary/ overtime
§  Ensure p/filing of documentations.