Ensured that all Event Management requirements are fulfilled.
Develop and submit detailed work plans with the aim of contributing to the achievement of program goals, objectives and activities.
Supported in the organization and when appropriate in the delivery of program training to staff and Gender support groups.
Assisted in the ongoing assessment and analysis to understand the needs of staff and beneficiaries
Supported the M&E in the monitoring and mentoring of the field staff in relevant aspects of the program such as objectives, activities, targets, indicators, quality of services delivered, and so on
Ensured mapping of services and referral systems are developed and updated as appropriate on a regular basis
Coordinated with relevant stakeholders to ensure the smooth implementation of program activities according to the coordinated work plan
Ensured that all field staff have the necessary forms and work tools in advance
Take part in departmental meetings, prepare agenda, take minutes, and prepare all related requirements
Assisted in the development of IEC awareness materials.
Performed other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily all-inclusive
Responsible to make Hotel reservations for all events according to the requirement of the focal person and availability of budget
Supervised and coordinate all Office activities related to event management and ensure timely delivery in this regard
 Coordination with concerned unit/ department for the workshops, training, seminars, exhibitions, dialogues, and internal pre-announced meetings in connection with, Venue coordination, meal arrangements, accommodation arrangement, training hall setup Arrangements, Internal Coordination
Got the record of fixed assets (with prices and date of purchase) for calculation of premium & then get the fixed assets insured.
Updated the fixed assets record and was responsible for the physical check of fixed assets.
Ensured that daily check of \"building maintenance checklist\", an inspection of the building according to schedule, preparation of checklist and ensure that work has been done
Monitored the cleanliness of the office and supervise the duties of the cleaners and the office guards.
Supervised and coordinate all activities related to logistics, ensuring timely delivery in this regard
Ensured that the vendors are timely approved/ reevaluated by the purchase committee according to the requirement. Make sure that disapproved vendors are struck out of the approved vendor’s list.
Ensured that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for a record.
Ensured that all supporting documents are available in order to process the bills as required by the quality management system.
Ensured that all invoices/ bills are timely processed hence receiving Bills from vendors, keeping records of bills received, complete the required documents, forward to Internal Auditor for payments
Revised/developed and implement Standard Operating Procedures for logistics-related procedures and policies.
Ensured that timely arrangements are made for staff travel, boarding, and lodging and facilitated visa acquisition for official visits of staff outside the country.
Prepared of annual/half-yearly work plans and departmental budget in consultation with the Line Manager and other colleagues.
Monitored progress over the work plan and financial plans in accordance with annual planned targets and advise management for corrective actions in case of deviation from the original plan.

Ensured that all Event Management requirements are fulfilled. Responsible to make Hotel reservations for all events according to the requirement of the focal person and availability of budget Supervised and coordinate all Office activities related to event management and ensure timely delivery in this regard Coordination with concerned unit/ department for the workshops, training, seminars, exhibitions, dialogues and internal pre-announced meetings in connection with, Venue coordination, meal arrangements, accommodation arrangement, training hall set up Arrangements, Internal Coordination Got the record of fixed assets (with prices and date of purchase) for calculation of premium & then get the fixed assets insured. Updated the fixed assets record and was responsible for the physical check of fixed assets. Ensured that daily check of the \"building maintenance checklist\", an inspection of the building according to schedule, preparation of checklist, and ensuring that work has been done Monitored the cleanliness of the office and supervised the duties of the cleaners and the office guards. Supervised and coordinate all activities related to logistics, ensuring timely delivery in this regard Ensured that the vendors are timely approved/ reevaluated by the purchase committee according to the requirement. Make sure that disapproved vendors are struck out of the approved vendor list. Ensured that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for a record. Ensured that all supporting documents are available in order to process the bills as required by the quality management system. Ensured that all invoices/ bills are timely processed hence receiving Bills from vendors, keeping records of bills received, completing the required documents, and forwarding them to Internal Auditor for payments Revised/developed and implement Standard Operating Procedures for logistics-related procedures and policies. Ensured that timely a

 Responsible for all logistics-related issues for Sc in line with agreed, accepted Standard Operating Procedures (SOPs), guidelines, and SC logistics practices and procedures.
 Proceeded quotations and tenders as required according to SC SOPs and guidelines
 Maintained the Status of Supplies Request Register and provide monthly reports accordingly
To carry out purchases that have been approved by budget holders as per SOPs
Ensured that regular market surveys and evaluations of suppliers are carried out to ascertain average costs for goods in order to select the most effective suppliers & goods.
Ensured that the documentation is completed to full audit trail standards.
To provide Logistics support to all SC offices & program areas.
Supervised the work of admin staff for the efficient working of the department.
Ensured proper function of the transport fleet and preparation of vehicle report
Prepared and monitored all lease agreements, service agreements, Janitorial contract, and other relevant records and liaison with concerned entities and maintain the agreements tracker.
Ensured that all utility bills are paid well on time.
Ensured the Supervision of record keeping and up-to-date records of vehicles\' road tax, insurance expiry dates, and other relevant taxes.
Established in consultation with Logs Coordinator a monitoring system for logs.
In case of an emergency anywhere in Pakistan traveled to the field make a logistics assessment, set up the office if required, undertake purchases as per the need of the program, stored supplies and assist in distribution.
Did suppliers assessment, evaluation, and selection, so as to ensure that reliable & dependable suppliers are available to SC in case of an emergency response
Familiarized with donor guidelines related to Logistics and transport and provide information or conduct training for systems staff. Liaised with Suppliers, Government offices, UN agencies, other NGO, Partner and SC staff
Ensure efficient
Supported field staff (Systems) so that they can purchase and deliver supplies to the program areas in timely manner. Liaise with the Logistics staff on logistics-related issues
Provided direct support to the logistics staff in keeping up-to-date log data, like GRNs, Stock registers, and muster rolls and to advised them on proper warehousing techniques in stock keeping and safety of the stocks.
Coordinated with suppliers the delivery schedules and transportation arrangements and sharing of the same with the SC logs staff. 
Co-ordination between logistics functions, and providing ongoing training and development to supply and logistics staff. In conjunction with the Supply Officer, assist Programme Sectors in planning and budgeting project implementation. Other logistics-related duties as requested by the Supervisor.

Make sure that all Administration Policies are strictly implemented and followed.
Ensured smooth running of office operations and general administration including equipment and building maintenance, property management, and daily administrative matters
Ensured that all procurements are in compliance with Organization and donor standards and procedures and that procurements files are up-to-date and properly maintained
Verified requisitions, and solicit bids; (Ensure minimum of three quotations are obtained for all procurements above USD.500 to make sure that Organization has purchased high-quality products at competitive rates)
ensured bids are reviewed by the bid committee (when applicable) in a timely manner and a signed and approved bid comparison is available before issuing a Purchase Order to the vendor
 Ensured approvals from Senior management and donors are obtained whenever applicable as per policies and procedures
Proceeded payments along with complete supporting documentation (Approved Purchase Requisitions, Bids, Approved Bid Comparison, Purchase Order, Vendor Invoices, Goods Delivery Notes, etc.)
Ensured that advances made in connection with purchases are liquidated timely
Ensured that the transporter at all times provides enough trucking capacity per requirements at sometimes very short notice and the turn around time (TAT) for commodity deliveries is adequate.
Managed schedule of incoming food and non-food items and assets arriving in Pakistan in conjunction with commodities department distribution plans and warehousing availability.
Completed on-site delivery inspections to ensure goods meet quality standards
In close coordination with the Transport & Security Officer ensure proper maintenance and upkeep of Sc vehicles in the field offices.
To organize and implement construction jobs needed and to make up contracts if required.
To maintain an inventory list of Sc offices and staff houses.
To instruct users of Sc equipment about proper usage and time schedules.
Updated the rules and regulations and give orientation to the support staff on a regular basis.
Ensured that all vehicles have proper documents, such as registration books, insurance Covers, log books
Prepared and verified the overtime and per diem claims of the drivers
Ensured regular training is provided to drivers on basic driving, safety and security procedures and basic vehicle occur.
Make periodic assessments of vehicle utilization and continually explore ways of increasing the efficiency of the vehicle fleet.
To maintain a regular fuel supply for the generators
To take care of food and drinks in the office
Liaised with head Office regarding national and international visitors and staff and arranged their food and accommodation
Maintained register for Visitor Vehicles coming into Sc premises

Maintained and updates a vendor’s database, through periodical market research
Procurement according to the program request in a timely manner, respecting a pre-arranged
Schedules for different types of goods requested. Communicates continuously with requesting employees through feedback on the process of providing him/her with goods /services requested
Facilitated the bid comparison process, prepare reports, get proper approvals and sends a purchase order to the selected vendor
In collaboration with requesting employees inspect the delivered goods and prepare delivery receipts, while ensuring items/equipment are recorded in the inventory list. Performed by them, and/or obtains clearances to purchase locally
Ensured over all understanding of procurement policies and procedures, through periodical communication, visits to sub-offices and training sessions
Prepared required documentation and maintain procurement files
The physical maintenance and upkeep of all warehouse
Ensured proper management of warehouse including staff safety and maintenance of warehouse inventory system including regular reporting of inventory

Fleet management and Supervision of support staff
Procurement as per organization policy and day-to-day operational issues
Maintained a log register for all outgoing and incoming mail
Greet visitors to the RIFAH office answering general questions about RIFAH, and redirect visitors when appropriate
Collected and prepare project/assignment-related information and regularly update contact details of staff. INGOs, NGOs, Govt, agencies, and supplies
Maintained and updated a vendor’s database, through periodical market research
Purchased goods and services in a timely manner, respecting a pre-arranged
Facilitated the bid comparison process, prepare reports, get proper approvals and sends a purchase orders to the selected vendor
Ensured over all understanding of procurement policies and procedures, through periodical communication, visits to sub-offices, and training sessions
Prepared required documentation and maintain procurement files
Responsible for office management, purchasing, maintenance of equipment,
During the absence of the direct supervisor, the appropriate action in the day-to-day work related to project activities in line with the approved work plans, report on urgent and/or important situations, and brief the direct supervisor on return.
Providing clerical and secretarial support to the section
Supporting and replacing the administrative and financial staff in their absence
Keeping the inventory control.

Screened of workable enterprises based on feasibility for successful implementation of activity
Impart training on managing the enterprise and record keeping on managing the enterprise and record keeping to the beneficiaries of the activity in the SLRK project areas
Collected rates and item specifications of the items required for training and shops 
Liaison with the logistics section for timely procurement of the required commodities
Supported, facilitated, and monitor training following the training plan
Follow-up monitoring of the activities conducted –ensured smooth and productive running of the enterprise

Obtained quotations, price lists,s and bids for goods and services to be purchased
Maintained and updated a vendor’s database, through periodical market research
Purchased goods and services in a timely manner, respecting a pre-arranged
Scheduled for different types of goods requested, communicates continuously with requesting employees through feedback on the process of providing him/her with goods/services requested
Facilitated the bid comparison process, prepared the reports to get s proper approval, and sent purchase orders to the selected vendor
In collaboration with requesting employee inspected the delivered goods and prepared delivery receipt, while insured items/equipment are recorded in the inventory list
Communicate with ICMC / HQ, Procurement department Regional office for all the purchase
Ensured overall ICMC understanding of procurement Policies and procedure 
Prepared required documentation and maintained procurement files, and log books
Arranged travel and accommodation for ICMC staff and visitors, as necessary
Undertake leasing of equipment and vehicle for ICMC, as needed
Supervised daily vehicle allocation for the field, vehicle log book