Objective 1: Contribute to the definition of mission strategy
Developing a logistics strategy for the mission
Making logistics data available to other departments to facilitate the establishment of the country strategy
Producing high quality and timely logistics contributions to \"proposals\" and reports for funding bodies
Objective 2: Coordinate logistics at national level
Laying down logistical standards across the mission, in accordance with ACF guidelines
Providing leadership and optimizing the organization of logistics at mission level
Devising a technical and geographical strategy for supplies (local/international purchases, stock and transport)
Prevent and manage fraud and corruption
Objective 3: Support Implementation of Human resource functions of the mission and Logistics team at Field bases
Coordination, training, support of the logistic staff for the bases and direct supervision for the capital,
Roll out the LINK ( online supply chain system) at mission level & build the staff capacity on LINK
Forecast of the HR logistic needs in collaboration with other coordinator and collaborate with the Finance department for staff financial plan,
Contribute to the building and implementation of the mission training plan according to logistic needs defined through direct observation, appraisal review and mission strategy.
Objective 4: Collaborate with headquarters in the management of international transport
Forwarding to headquarters the data needed to draft a contract with the carrier
Supervising the forwarding of customs clearance information to the freight agent
Objective 5: Management of the security (as delegated by and under Country Director)
Collect information at mission level and with various external stakeholder, conduct formal security assessment and audit in all field location to generate in collaboration with the Country Director regular and comprehensive update of the mission security analysis,
Build capacity of coordination team on security and safety to ensure they have appropriate skills, attitude and knowledge to fulfil their responsibilities through internal and or external training, continuous monitoring and sensitization,
Support in the crisis and incident management under the supervision of the Country Director.

Ensure HI external positioning at West Nile region in the respect of HI mandate and values, of local cultural and legal rules
Ensure implementation and development of projects in West Nile region, in line with HI global mandate and policies, as well as HI country strategic operational framework
Ensure the coherence and the homogeneity of all projects implemented in West Nile region (methodologies, indicators and results follow up)
Plan, validate and follow up the expenses and the budget of the implemented projects using the financial tools set for this purpose in coordination with the Admin team
Ensure smooth coordination with the HI mission, especially regarding security management, legal and administrative issues, support interactions
Propose relevant adaptations to the organisational chart of the area and contribute to its implementation (job descriptions, etc.), in collaboration with the Country Director and the HR department
Ensure, with the support of Logistics team, that HI procedures are implemented and respected regarding base & equipment management, procurement & stock management, transport & vehicle management
Understand the context of your area of responsibility and collect information on its changes in terms of humanitarian needs and political dimensions
Ensure the implementation of HI’s external communication advocacy strategy for West Nile region, in coordination with the Humanitarian Advisor and Country Director
Ensure internal coordination and strict application and respect of the Internal Regulation & HR procedures by staff
Lead the provision of regular reporting on HI activities 
Ensure the preparation of internal memos, minutes of meetings and/or reports by your team members, according to the needs of the area and/or the mission;
Ensure the transmission of key information from the mission coordination team and the HQ to your team members;

Duties and Responsibilities:
Objective 1: Contribute to the definition of mission strategy
Developing a logistics strategy for the mission
Making logistics data available to other departments to facilitate the establishment of the country strategy
Producing high quality and timely logistics contributions to \"proposals\" and reports for funding bodies
Objective 2: Coordinate logistics at national level
Laying down logistical standards across the mission, in accordance with ACF guidelines
Providing leadership and optimizing the organization of logistics at mission level
Devising a technical and geographical strategy for supplies (local/international purchases, stock and transport)
Prevent and manage fraud and corruption
Objective 3: Support Implementation of Human resource functions of the mission and Logistics team at Field bases
Coordination, training, support of the logistic staff for the bases and direct supervision for the capital,
Roll out the LINK ( online supply chain system) at mission level & build the staff capacity on LINK
Forecast of the HR logistic needs in collaboration with other coordinator and collaborate with the Finance department for staff financial plan,
Contribute to the building and implementation of the mission training plan according to logistic needs defined through direct observation, appraisal review and mission strategy.
Objective 4: Collaborate with headquarters in the management of international transport
Forwarding to headquarters the data needed to draft a contract with the carrier
Supervising the forwarding of customs clearance information to the freight agent
Objective 5: Management of the security (as delegated by and under Country Director)
Collect information at mission level and with various external stakeholder, conduct formal security assessment and audit in all field location to generate in collaboration with the Country Director regular and comprehensive update of the mission security analysis,
Build capacity of coordination team on security and safety to ensure they have appropriate skills, attitude and knowledge to fulfil their responsibilities through internal and or external training, continuous monitoring and sensitization,
Support in the crisis and incident management under the supervision of the Country Director.

Strategic Management Roles
Participate as a member of the SMT in the development of the mission and the Annual Plan in accordance with the AAH Global Policies and guidelines.
Identify both short term and long-term resource needs and translate these into objectives and priorities for future AAH projects.
Participate in drafting project proposals, and on the use of resources according to budgets and policies.
Finance
Ensure financial regulations, procedures and documentation requirements are adhered to AAH country operation.
Constantly check the integrity and robustness of financial procedures, possible mismanagement and suggest corrective actions to minimize losses.
Implementation of a functioning, real-time master budget tool (BFU) to Senior Management Team.
Reviewing of timely and accurate financial and administrative reporting to donors.
HR and Administration
1. Direct management of administrative and finance staff in relation to the rules and policies of AAH.
Logistics, Procurement and IT
Provide supervision to procurement and logistics inclusive of related information management and maintenance, request for quotations, quality control and ensuring the set procedures as per Kit Log 3.6 are followed.
Supervise procurement and logistics personnel, and ensuring logistics team’s close cooperation with the departments for admin/finances, human resources and program operations.
Team Management and Coordination
Direct supervision and management of staff in the relevant areas of responsibility. This will include regular team meeting and strong follow up of objectives set for the staff under direct supervision.
Develop a network with other INGOs on finance and administration-related topics and ensure a proactive communication with all relevant stakeholders.

Finance
Ensure financial regulations, procedures and documentation requirements are adhered to AAH country operation.
Constantly check the integrity and robustness of financial procedures, possible mismanagement and suggest corrective actions to minimize losses.
Implementation of a functioning, real-time master budget tool (BFU) to Senior Management Team.
Reviewing of timely and accurate financial and administrative reporting to donors.
HR and Administration
1. Direct management of administrative and finance staff in relation to the rules and policies of AAH.
Logistics, Procurement and IT
Provide supervision to procurement and logistics inclusive of related information management and maintenance, request for quotations, quality control and ensuring the set procedures as per Kit Log 3.6 are followed.
Supervise procurement and logistics personnel, and ensuring logistics team’s close cooperation with the departments for admin/finances, human resources and program operations.

Member of Country Coordination Team (CCT) & work closely with all members of CCT to develop & deployment of country programme strategy for mission Pakistan.
With the support of HQ & CD develop country logistics strategy for mission Pakistan.
Ensure effective implementation of country logistics strategy & standard operational procedures at mission.
Participate & provide logistics input for project planning (concept note, project proposals, and project budgets).
Develop logistics key performance indicator for logistics department & conduct annual performance evaluation.
Develop & in place mission security management plan (SMP) with the support of CCT & HQ.
Develop & update project procurement plan & supply plan for new projects.
Provide effective & timely logistics support to country office as well as field offices in relation to supply chain management, assets & inventory management, premises management, fleet management, security management & IT support in flood, earthquake, displacement and drought-affected areas in Sindh and KP.
Attend relevant administrative & operational coordination meetings/events of INGOs/NGOs, logistics cluster & security cluster & share relevant information with country CCT & HQ.
Update mission monthly, quarterly & annual logistics reports & share with CD & HQ.
Develop & update donor logistics report of different projects & share with CD & HQ.

 Member of senior management team (SMT).
Participate, provide input for budget planning (concept note, financial proposal development), and lead the logistics department in grant-opening meetings.
Provide effective and timely logistics support to country as well as field offices in relation to supply chain, assets, premises, fleet management and communication in flood, earthquake, displacement and drought-affected areas in Sindh and KP.
Ensuring that all new field offices are adequately set up.
Ensure effective and efficient implementation of ACF standard operations / logistics policies;
Oversee operational management and planning, policy development, transportation, warehouse and stock management, asset management and fleet management.
Support Field Coordinators in management of field logistics and ensure maintenance, implementation and development of procedural documents.
Close coordination with Field offices to resolve different issues such as supply chain, staffing etc.
Provide effective supervision to ensure smooth running of all administrative, logistics, procurement, external affairs, front desk and housekeeping functions as well as assets and inventory management in support to program staff for achieving project objectives effectively and efficiently.
Ensure that operations team has clear job descriptions, setting up clear job objectives and that regular feedback provided to resolve issues and that performance evaluation conducted in a timely manner.
Attend relevant administrative and operational coordination meetings and events with other INGOs/NGOs, local authorities, health department in the absence of logistics coordinator.
Articulation of regular monthly, quarterly & annual logistics reports i.e. fuel and maintenance, stock, procurement tracking sheets, assets physical verification report etc, and their timely submission to CD & HQ.
Provide regular written reports to senior management summarizing progress and challenges.
Update mission monthly & annual logistics reports & share with CD & HQ.
Develop & update donor logistics report of different projects & share with CD & HQ.

Organization and supervision of supply chain, to ensure national programs supported on time.
Design and management of the logistics department in order to provide adequate support to on-going projects.
Development of mission logistics strategy, organization and support to logistics assessments as and when needed.
Close collaboration with the mission coordination team and HQ Logistics Adviser to each logistics key performance indicators.
Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log.
Timely and responsive identification, leasing, and necessary rehabilitation of ACF premises/facilities as well as their closure depending on program needs.
Performance of logistics audits and subsequent reporting.
Representation of ACF to various stakeholders including local community members, authorities,

• Member of Senior Management Team (SMT) and work closely with all members of SMT on the development and delivery of the country programme strategy in Philippines.
• To ensure that all procurement for Philippines mission are made according to Concern procurement policy.
• To arrange and route local and international supplies for Philippines mission and deal with issues related to suppliers like quality issues, delays, payments etc.
• To act as the lead focal point for all logistical issues for Concern Philippines.
• Organize, implement and monitor the transition of the mission logistics procedures from Concern logistics manual and develop additional procedures if required.
• To ensure that the travel/transport policy is in place & all vehicles are in perfect condition.
• Organize and supervise the fleet and its management (rental contracts, movements follow up, reporting, logbook maintenance, fuel issues) in accordance with Concern logistics manual, security & legal regulations.
• Management of all mission equipment including planning/budgeting, allocation, tracking,
• To ensure that all logistical arrangements for Philippines staff are made in time and in a cost effective manner this includes but not limited to visa, hotel reservations, flight booking etc.
• To act as a security focal point, advise the staff, and assist CD on security related issues.
• Application of security guidelines nationally within logistics as per rules and procedures set up and validated at mission level by CD and HQ.
• Provides logistics input during the preparation of national and local security plans and associated documentation (SOPs, evacuation plans, constant companion, and contact list).
• To ensure all administrative agreements like, rental agreements of offices, staff houses, travel agents, security guards are made after completing the formal procedures.
• Prepare monthly logistics report & donor report and submit to CD and HQ.

• Maintain adequate documentary evidence of the procurement made as per Concern’s Logistic manual and SOP’s and submission of the payment requests to finance department.
• Process quotations and tenders as required, according to Concern’s SOP/manual.
• To carry out purchases budget holder has approved those as per SOP.
• Ensure that regular market surveys and evaluation of suppliers are carried out to ascertain average costs for goods in order to select the most effective & efficient suppliers.
• Regularly update assets register and to ensure that staff should use assets as per policy.
• Submit monthly logistics report to Assistant Country Director System.
• Liaise with the partner Logistics staff on logistics related issues.
• Partner staff capacity building and strengthening of logistics systems.
• Carry out supplier assessment, evaluation & selection, so as to ensure that reliable & dependable suppliers are available to Concern in case of an emergency response.
• Prepare annual budget for support function and its revision and monitoring.
• Prepare support staff Pay roll supporting documents on monthly basis.
• To manage support staff, assess reporting staff training and development needs, manage events, process medical OPD claims and make travel arrangements.
• To maintain and monitor all the contracts regarding leasing of premises, hiring of cars, filling and maintenance of cars, supply of goods etc.

• Prepare operational budget for program unit Vehari and its revision and monitoring.
• Draft routine letters/correspondence and type letters, memos, reports etc.
• Procurement of all sorts of goods and services and program supplies as per procurement and logistics policies.
• Supervise and maintain office supplies and inventory record.
• Keep valuable equipment/supplies under control and ensure their authorized used.
• Prepare timely work order for office premises/equipment/vehicle maintenance/repair, etc.
• Provide logistic support for the activities of Programme unit i.e. all sorts of arrangements for training/workshop/functions/medical camps.
• Support the HR in selection of drivers, office support staff and local recruitment.

• I manage national level procurement of all sorts of goods and services for IRC programs in compliance with guidelines of IRC procurement and logistics policies.
• I am responsible for managing three major warehouses and more than 2000 high value assets for IRC and donors guidelines.
• Regularly update inventory and vehicular movements through PROLOGS system and generate reports as per IRC requirements.
• I am responsible for coordination and support services functions that includes national and international staff visas, travels, work permits, housing.
• I am responsible for preparing operational budgets and its utilization as per approved plans by the country management and donors.
• Experienced in donors reporting including procurement plans, waivers, inventories, vehicles and other logistics and support services reports.

• To carry out the procurement of national level and local food and nonfood items and office assets/services.
• Actively participate in Vendor prequalification process and update s list of main CWS-P/Suppliers.
• Ensure appropriate documentation and reports on procurement: bid analysis, purchase requests, purchase orders, goods receiving notes, waybills, Invoicing and Payments.
• Coordinate with the finance department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of CWS-P/A.
• To maintain all Procurement records in an orderly and auditable manner.
• To play a leading role in tendering process of construction work ensuring the documentation of all the tending procedures to ensure the transparency in the process.

• Responsible to provide overall administrative, Logistical, transport, security and program support to the all TDH office including country office as well as all field offices.
• Member of Country Office Management Team and reporting directly to Country Director. Senior Member of Procurement Committee of TDH.
• Overall, responsible and supervising Procurement, logistics, warehouse management, fixed assets management, fleet management, IT and security functions for country office and field offices including office supplies and project equipment’s. Focal person for Insurance (Building, Vehicles and Assets).
• Responsible to ensure consistency and compatibility between logistics, procurement procedures and budget control.
• Responsible to ensure that all administrative policies and procedures are in place and are being implemented in all offices.
• Security Focal Person for TDH. Management of security issues with TDH offices & staff in Islamabad as well as at field level.
• Responsible for implementation of security plan of TDH.
• Responsible for Development and updating TDH policies and procedures related to administration and logistics.
• Preparation of annual core admin budgets.
• Responsible for preparation and management of Lease, Procurement, & Fleet contracts and their management Technically Mentoring administration, Logistics, Procurement, Transport and IT staff in Country Office as well as all field offices.
• Staff’s Training Need Assessment and recommendations for suitable training & staff appraisals on biannually basis.
• Coordinator for Fix asset purchasing for program division through international donors.
• Establish understanding of TDH field operations, policies and procedures and disseminating the same to admin department to ensure consistency with TDH worldwide policies and procedures.
• Over all responsible for office management, maintenance of office and project equipment and stock management.