Day to day adminstration tasks, Optimizing the supply chain process through strategic procurement, inventory management, and logistics.Overseeing administrative operations such as facilities management, office operations, and vendor management.Establishing and maintaining robust data management systems for organizing, securing, and analyzing company data.Providing leadership and guidance to the operations, admin, supply chain, and data management teams.

a) 6 New Documents archiving Facilities Developed in 1 year as Per international Standard\'s in. HQ and Region\'s with area of 20 thousand Sqftb) More than 200000 Box files Standaized.c) 6.5 Million Customer Data Digitalized lDeveloped Documents Management Policies including .1- Archive Management2- Documents Facility Management3- Documents Digitization4- Documents Disposal Process5- Documents Indexing and Tracing ProcessEnd to End Documents and Data ManagementLead Data management and file archiving teamDeveloped Centerlized Storage as per Standard for Records and Data StorageIntroduced QR Code System in Documents Management

Policies and Procedures Drafting

Responsibilities:
1.       Facility Management:
·         Oversaw the maintenance and operation of office facilities.
·         Managed vendor relationships and negotiated contracts for facility services.
·         Implemented cost-saving measures to optimize facility operations.
2.       Procurement:
·         Managed the procurement process for office supplies and equipment.
·         Developed and maintained relationships with suppliers.
·         Negotiated favorable terms and pricing agreements.
Support Staff Supervision: Team of 30 members
·         Supervised and provided guidance to support staff members.
·         Conducted performance evaluations and identified training needs.
·         Ensured efficient allocation of resources and work assignments.
3.       Transport Management: Fleet of 30 Vehicles
·         Coordinated transportation logistics for staff and visitors.
·         Ensured efficient allocation of vehicles and drivers.
·         Developed and implemented transportation policies and procedures.
4.       Security Management: 28 Security Personal Team
·         Implemented security protocols and monitored access control systems.
·         Conducted risk assessments and developed contingency plans.
·         Managed relationships with security service providers.
5.       Inventory Management:
·         Oversaw inventory control systems and processes.
·         Monitored stock levels and ensured timely replenishment.
·         Conducted regular audits to minimize discrepancies and losses.
6.       Warehousing:
·         Managed warehouse operations and optimized storage space.
·         Implemented inventory tracking systems for efficient stock management.
·         Oversaw the loading and unloading of goods.
7.       Document Management:
·         Developed and implemented document control procedures.
·         Ensured compliance with record-keeping regulations.
·         Established efficient filing and archiving systems.

1.       Procurement:
·         Conducted market surveys and research to identify potential suppliers.
·         Assisted in drafting tender documents and managing the bidding process.
·         Maintained a vendor database and evaluated supplier performance.
·         Drafted contracts and negotiated favorable terms and conditions.
·         Managed the vendor payment process and resolved any billing discrepancies.
2.       Warehousing:
·         Oversaw goods receiving and issuance processes, ensuring accuracy and efficiency.
·         Implemented inventory management systems to track stock levels and minimize discrepancies.
·         Organized and optimized storage space for effective warehousing operations.

3.       Document Management:
·         Established and maintained document control procedures.
·         Managed documentation related to procurement, warehousing, and logistics.
·         Ensured compliance with record-keeping regulations and data confidentiality.

4.       Fleet Management:
·         Coordinated and managed the company\'s fleet of vehicles.
·         Monitored vehicle usage, fuel consumption, and maintenance schedules.
·         Oversaw the scheduling and allocation of vehicles for transportation needs.
·         Developed and implemented policies and procedures for fleet management.

Set-up a proper archive (Record centre) in ISB For Past 10 Years Data(as per ACTED Policy) . Stored electronic files in a restricted and trusted location, including regular back-up. Sanned Past 5 Years Fiancial and Projects Data and Created a Soft Archive Pattren.

Receives, stores, and issues supplies and equipment and compiles records of Supplies.
• .Stores supplies and equipment in storerooms.
• Issues supplies.
• Compiles Report Of Expenditure.
• Manage Calls IN/OUT. Transferring to Concern person
• Department support
• Flight tracking record
• Mission Staff Support and communication with Bases for mission staff by Road / by Air
• Manage time sheets, Arrange staff personal files
• Air Ticket bookings, hotel reservations for mission staff, meeting Arrangements
• Vehicle Movements IN/ OUT of City
• Organize Courier IN/OUT
• Making Order form / Purchase Orders
• Expats ARRIVAL /DEPRATURE record
• Filing HR / ADMIN departments