Fixed Assets Management-Responsible for assets management of all locations of the Bank.-To monitor Asset Movement from HO to all locations and ensures affixation of asset tags-Recording of Fixed assets movement MIS and updating in Oracle Financials-Physical Verification of Assets at all HO locations-Fixed assets verification data compilation and reconciliation-Disposal of Assets as per Banks policy-Management and Issuance of all LOS Project devices-Providing support to all branches regarding LOS equipment-Internal Departmental coordination related to LOS Project issues resolution-Coordination with vendors for warranty claims & repairing of LOS devices-Coordination with Insurance department in case of theft/snatching of Bank assets-Coordination with GSM & ISP service providers -Maintaining complete record of Bank vehicles-Registration of New vehicles and Token Tax payments-Disposal of End of Life Vehicles-Coordinate with vendors for renewal of agreements and addendums-Support in General Administrative matters

Support to Procurement of Services -Ensures accuracy and completeness/ orderliness of all contract related documents e.g. TORs, Financial Proposal, Award Procedures etc.-Answers queries and supports GIZ-CO by bridging the gap between programme technical staff and GIZ-CO contracting section for contract related clarifications-Prepares contract requisitions as per the requirement of GIZ-Receives consultants invoice and prepares documents for payment processing-Provides orientation and helps the short-term consultants regarding GIZ invoicing and payment procedures they need to follow for a specific consultancy awarded to them-Proper maintenance of contract files makes new files as and when needed-Maintains updated database of fee schedule and payment status for local consultantsSupport to Procurement of Goods-Collection of quotations/bids from vendors for supplies and service in accordance to O&R-Preparation of comparative statement/summaries based on the quotation/bids received-Preparing job requests for within programme use and GIZ-CO for procurement of goods and materials-Handing over of equipment/material to the project partners and maintains the records according to GIZ-Organising and supervising the service provider during repair of office equipment and premises-Maintaining inventory records in Onsite Asset software-Ensures that the necessary office supplies are available-Labelling files in accordance with GIZ filing rules-Checking of vehicle logbooks for accuracy and completeness-Keeping all vehicle and their record well maintainedOther duties/ additional tasks-Assists/supports in all human resource (HR) recruitment matters.-Maintains leave record of national personnel-Managing incoming and outgoing correspondence (post, fax, email, etc.)-Preparation of information material for events, and workshops-Supports Logistics Officer in preparing, organization and coordination of events and workshops Documents events, meetings, workshops and seminars within or outsi

Procurement:

Responsible for procurement from domestic and International vendors
• Obtain quotations and negotiate for the best price and prompt delivery.
• Prepare the purchase order or service order.
• Monitor and address supplier delivery performance.
• Coordination with Banks for LC arrangement / Foreign payments, and provide all necessary documents required
for establishment of LC.
• Selection of Insurance Company for marine insurance, selection of Freight Forwarder or logistic company for
shipment pickup.
• Support to clearing agent for Custom clearance and shipping Guarantee.
• Follow-up delivery of orders.
• Liaison with Internal & External Auditors for conducting of Audits.
• Reporting regarding Purchase and Tax matters.

Inventory:

Manage and control perpetual inventory stock counting/inventory accuracy checks
• Ensure materials are ready and available for issuance as and when required.
• Provide routine management information on inventory performance.
• Produce daily reports to ensure key critical areas of the stock.
• Stock taking on monthly basis.

• Ensuring the level of supplies in an organization to ensure purchases are made in a timely manner
• Stock taking activities on weekly basis or whenever necessary
• Conduct daily analysis for forecasting potential inventory issuance
• Preparing stock reports on regular basis and updating threshold levels