Responsible for the management of all project procurement and assist with processing service contracts.Identify vendors for office utilities, furniture, equipment, programmatic supplies and other necessary office services accordance with PRCS procurement procedures.Ensure complete procurement process like preparation of RFQ, tender documents, collection of quotations, comparative statement, issuance of purchase orders, preparation of GRNs.Draw up the planning of quarterly purchase and share with relevant program personnel.Maintain records of all transactions.Responsible for tracking, receiving, and stocking all items ordered.Maintain asset register and has proper tagging by formal system of all PRCS offices.Responsible for all disposal management as appropriate.Carried out field visits on monthly / quarterly for timely check and inspection of office/project asset.Fleet ManagementEnsure repair, maintenance, and servicing of all vehicles to ensure they are in good working condition. Ensure all vehicles are equipped with proper tools.Responsible for vehicles maintenance report, including KMs travelled, fuel consumed monthly service etc.

Responsible for overall management of procurement.Prepare and float RFQ, prepare Bidding documents and all tender related process.Coordination for publishing tender notice.Ensure that the Purchase requests are processed and being approved from all the required levels.Coordinating with technical person for technical evaluation where applicable.Preparing comparative statement of bids received from vendors.Negotiating Prices for limited quotations for non-bids items.preparation of agreement.preparing and issuance of purchase order of approved items according to the agreed terms and conditions.Keeping records of all purchase documents in files and system.

ProcurementProcess order request and prepare documents for procurement. Review price quotes availability of items and/or service, determines compliance to specifications. Receive and inspect shipments of material for completeness. Match invoices to purchase orders checking for prices and quantities. Prepare and process documents to finance department for payment.WarehousingManage receipt and issuance of stocks. Ensure accurate and safe warehousing of all products. Entering incoming parts into WIMS. Keeping stock control system up to date and insuring inventory accuracy. Conducting periodic stock take and stock reconciliation, investigating the root cause of discrepancies. Account for all programmed and non programmed stock in main store and sub stores of the related sites. Managing the IN and OUT process of the stock in Peshawar region and insure the proper implementation these process in the related sites. Forwarding all proper documentation regarding the overall deliver and stock process to country supply chain Manager.

Key AchievementsZero or minimized non-moving stocks.Automated stock reordering system (Set a minimum threshold for inventory. Once the threshold is reached, the system automatically generate SOS (Stock Order Sheet) for the preferred stock amount). Developed positive relationship with various departments.Joined in Material Management Department as Assistant inventory officer and resigned as Purchase officer.ProcurementOver handling Purchase of more than 15 million PKR per month of all items related to hospital from housekeeping items to surgical disposables via Quotation method.Preparing and issuing purchase/work orders and following up for the orders. Collecting quotations, preparing comparative statement, cost sheet and approval from purchase committee. Research potential supplier. Conduct market research to identify pricing trends. Evaluate offers from suppliers and negotiate better prices. Coordinate with warehouse staff to ensure proper analyses. Review quality of purchased product. Following up with finance department to ensure timely payment to vendors.Responsible to help the head of department in achieving department objectives.                                                     WarehousingReceiving store receipt of material physically checking the materials, checking the quality and quantity of material, making GRN and CRN entry. Verifying incoming socks with LPO, DC and invoices, Proper issuance of stocks to all departments. Organizing accurate and periodic cycle counts and stock takes. Using computers to track stock level. Putting regular reports of short expiry items for senior managers. Managing end user return process. Preparing and maintaining proper stock order sheet (SOS) for monthly consumption. Maintain shelf life. Responsibility of month closing regarding finance dispatches .Monitoring COVID-19 Stocks.Receiving and issuance to various Pharmacies

Internship at Alliance Healthcare (Pvt) Ltd. (Northwest General Hospital) peshawar Pakistan In MMD Department.