Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
 Ensure reservation of hotel/Guest House Rooms of National Staff.
 Coordinate with fleet section for airport pick up and drop in Dadu office.
Maintain all travel-related documentation, including travel request forms, quotations, bid comparison, payments requests, itineraries, and medical insurance in relevant box folder.
Analyze and prepare required reports on travel expenditure.
Search market and expand vendor base of travel agents to secure best competitive prices and best service.
Assist and help with any travel-related query that may arise.
Ensure timely submission of payment request and invoices for services taken from vendors to the finance department.
Conducting regular market survey for commonly purchased goods and services.
 Coordinate transportation of procured items to other IRC locations.
Be an integral part of the procurement team and support all members under the supervision of direct manager.
Focal point for managing local procurement for field office.
Manage assets, inventory, rental vehicles and warehouse related matters.
Supervising the date entered or inters data into BVA online system and generating reports.
Preparation of lease agreements, procurement contracts, Purchase Orders, Vehicle rental and fuel contracts, Market survey, update authorized suppliers’ list, price list.
Review and submission of monthly field logistics reports on fuel consumption, vehicle usage, inventory reports assets tracking, assets report etc.
Prepare and review of PRTS and Commitment reports related to project, before sharing with Supply chain Coordinator / Manager.
Be responsible for logistics and travel arrangements (ticket, hotel, visa, catering, meeting venue, etc) and makes pertinent logistical arrangements for the prompt and effective implementation of the programme activities.
Prepare and maintain a list of vendors and comparative quotations, coordinate with the vendors for purchases of equipment and items, following the organizational and donor’s guidelines.
Ensure to install the internet systems and the subsequent functioning and maintenance of such system.  
Design, establish and maintain a central filing system for administration and ensure quick retrieval of files when needed.
Liaise with Finance and Administration Division to ensure that all bills related projects expenses are paid on a timely basis.
Preparation of Procurement plan with help of program team.
Review and submission of monthly field Supply Chain reports on fuel consumption, vehicles usage, inventory reports, asset tracking, assets report etc.
Responsible for fleet management, Supervision of rental drivers including their duty roaster, Peridium and Outstation/Field travel, process all the payments related to fuel, rental vehicles on time to finance.
Arrange kitchen/janitorial supplies and keep proper record of all the supplies. 
Facilitate and arrange (Boarding& Lodging) for different workshops/seminars/trainings/meetings and different events.
Responsible to manage the petty cash and its timely replenishment.
Responsible for entering data into BVA online system and generating reports.
Review and submission of monthly field supply chain reports on fuel consumption and vehicles usage reports etc.
Generate and review of PRTS and Commitment reports related to field office.
Provide the required administrative support.
Prepare duty roaster for support staff. 
Review cash books spreadsheet on Monthly basis and ensure the running balance tally with the cash count at all the times including the close of the Month every 30th.
Any other task assigned by supervisor.

§  Ensure that organizational standard SOPs and especially HR Policies are followed by project team. 
§  Coordinate with Country Office HR team for completion of pre-employment processes such as reference checks, verification of academic and experience certificates and medical check-ups/fitness certificate.
§  Ensure that newly hired staff at field office are provided with all the required support/facilitation and induction from all concerned departments and keep their record updated for completion of personnel files and timely shared with Country Office HR team.
§  Keeping all the staff details confidential, manage health and life insurance correspondence including information sharing for timely addition and deletion of staff with Country Office HR.
§  Ensure all IPD medical claims and OPD claims are entertained time with country office HR.
§  Provide adequate guidance to the staff for the submission of medical claims.
§  Provide support to Country Office for the monthly payroll of project staff and ensure accuracy of data.
§  Ensure all the set standard of MAP documentation will be followed in field offices
§  Ensure single central register (SCR) for project staff and share with Country Office time to time
§  Ensure all the staff to complete their final settlement process before sharing with country office HR.
§  Ensure proper arrangements in order to provide services to the programme staff.
§  Assist country office admin team in overall admin and logistics related arrangements at field level and maintain correspondence properly.
§  Ensure timely Clearance of all utility expenses and maintain the record. By the end of month or at the time of clearance of expenses, details will be submitted to finance department - Islamabad
§  Organize project operations and procedures in coordination with Project Coordinator/ and Admin Manager at Islamabad office
§  Control correspondences, review and address supply requisitions generated by project staffs in coordination with country office admin team.
§  Lead, manage and record procurement process for project supplies and services.
§  Maintain stocks and update inventory on monthly basis.
§  Manage fleet, fuel efficiency and log books of project vehicles.
§  Share monthly vehicle report with Admin department at Country Office.
§  Ensure timely procurement process at field office level and maintain the documentation accordingly
§  Ensure all financial records are maintained both in soft as well as in hard form
§  Responsible for making cash and bank payments in accordance with organizational policies
§  Responsible to ensure proper supporting documents, as per organizational policies, are available with the payments
§  Responsible to maintain cash and bank ledgers
§  Reconcile bank book with bank statement on monthly basis
§  Responsible for submission of expenses and financial reports to country office on monthly basis
§  Financial Monitoring of Projects as and when required
§  Liaison with banks for account opening and account maintenance
§  Supervise in procurement of goods and services for the project implementation in coordination and support of admin department at country office and at site offices in Baluchistan.
§   Ensure the procurement tracking sheet is updating on regular basis
§  Ensure maintenance of fixed asset register/Project inventory as per MAP policies and procedures at field office level.
§   Ensure MAP vehicles maintenance and allocation of vehicles at field level with proper log filing
§  Ensure timely preparation of fuel efficiency report against each vehicle
§  Verify monthly reports of all procurements, inventory and admin/HR task before sharing with Country Office
§  Liaise with HR & Admin Manager on administrative and procurement issues
§  Maintain confidentiality of matters and staff at every level.
§   Ensure that all staff is submitting attendance/Time sheet/leave record in time for payroll processing.
§   Ensure that office files, guesthouse, vehicle rentals contracts, insurance etc. are maintaining properly
§  Any other task assigned by the supervisor

 Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.
 Conducting regular market survey for commonly purchased goods and services.
Coordinate transportation of procured items to other IRC locations.
 Be an integral part of the procurement team and support all members under the supervision of direct manager.
Focal point for managing local procurement for field office.
Manage assets, inventory, rental vehicles and warehouse related matters.
Supervising the date entered or inters data into BVA online system and generating reports.
Preparation of lease agreements, procurement contracts, Purchase Orders, Vehicle rental and fuel contracts, Market survey, update authorized suppliers’ list, price list.
Review and submission of monthly field logistics reports on fuel consumption, vehicle usage, inventory reports assets tracking, assets report etc.
Prepare and review of PRTS and Commitment reports related to project, before sharing with Supply chain Coordinator / Manager.
Be responsible for logistics and travel arrangements (ticket, hotel, visa, catering, meeting venue, etc) and makes pertinent logistical arrangements for the prompt and effective implementation of the programme activities.
Prepare and maintain a list of vendors and comparative quotations, coordinate with the vendors for purchases of equipment and items, following the organizational and donor’s guidelines.
Ensure to install the internet systems and the subsequent functioning and maintenance of such system.  
Design, establish and maintain a central filing system for administration and ensure quick retrieval of files when needed.
Liaise with Finance and Administration Division to ensure that all bills related projects expenses are paid on a timely basis.
Preparation of Procurement plan with help of program team.
Review and submission of monthly field Supply Chain reports on fuel consumption, vehicles usage, inventory reports, asset tracking, assets report etc.
Responsible for fleet management, Supervision of rental drivers including their duty roaster, Perdiam and Outstation/Field travel, process all the payments related to fuel, rental vehicles on time to finance.
Arrange kitchen/janitorial supplies and keep proper record of all the supplies. 
Facilitate and arrange (Boarding& Lodging) for different workshops/seminars/trainings/meetings and different events.
Responsible to manage the petty cash and its timely replenishment.
Responsible for entering data into BVA online system and generating reports.
Review and submission of monthly field supply chain reports on fuel consumption and vehicles usage reports etc.
Generate and review of PRTS and Commitment reports related to field office.
Provide the required administrative support.
Prepare duty roaster for support staff. 
Review cash books spreadsheet on Monthly basis and ensure the running balance tally with the cash count at all the times including the close of the Month every 30th.
Ensure all program advances are accounted for as per advance policy.

Project: Building Disaster Resilience in Pakistan (BDRP)
Responsibilities
1) Respond to procurement requests from program staff related to supplies, materials and other terms for project beneficiaries and activities.
2) Ensure that procurement is carried out in accordance with IRC and donor-specific policies and procedures.
3)Manage assets, inventory, rental vehicles and warehouse related matters.
4)Supervising the date entered or inters data into BVA online system and generating reports.
5)Preparation of lease agreements, procurement contracts, Purchase Orders, Vehicle rental and fuel contracts, Market survey, update authorized suppliers’ list, price list.
6)Review and submission of monthly field logistics reports on fuel consumption, vehicle usage, inventory reports assets tracking, assets report etc.
7)Prepare and review of PRTS and Commitment reports related to project, before sharing with Supply chain Coordinator / Manager.
7)Preparation of Procurement plan with help of program team.
8)Review and submission of monthly field Supply Chain reports on fuel consumption, vehicles usage, inventory reports, asset tracking, assets reports etc.
9)Responsible for fleet management, Supervision of rental drivers including their duty roaster, Perdiam and Outstation/Field travel, Process all the payments related to fuel, rental vehicles on time to finance.
10)Arrange kitchen/janitorial supplies and keep proper record of all the supplies. 11)Facilitate and arrange (Boarding& Lodging) for different workshops/seminars/trainings/meetings and different events.
12)Responsible to manage the petty cash and its timely replenishment.
13)Responsible for entering data into BVA online system and generating reports.
14)Review and submission of monthly field supply chain reports on fuel consumption and vehicles usage reports etc.
15)Generate and review of PRTS and Commitment reports related to field office.
16)Provide the required administrative support.
17)Prepare duty roaster for support staff. 
18) Procure all necessary items for programs, offices and residences.
19) Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
20) Prepare payment requests and collect all needed documents to facilitate payment submission.

Project Name: Punjab Youth Workforce Development Project Funded By USAID
1) Provide generalized administration and logistics services in liaison with the Head Office team in implementing field projects including logistic services related and personnel movements.
2)Automated daily stock holding reconciliation of the investment book to custodian 3) Investigation into non-reconciling items and take the necessary action to resolve the issue
4) Providing; accommodation for staff of field office, communication equipment and supplies for field office that may include: Phones, Sim Cards, and Similar Services. 5) Preparation, stationery supplies, coffee break, meals, and participants transportation for field office.
6) Review all administrative expense reports as required for with weekly/Monthly end close process.
7) Coordinate and direct work activities for managers and employees
8) Support Office Manager in the procurement of official equipment such as computers, mobile sets and furniture/fixtures.
9) To managing PYWD project premises and monitoring the office facilities including hardware (building maintenance, electricity) and soft services such as cleaning, catering and transportation  Ensure the office supplies and stationery items are always available for project team.
10) Ensure operational conditional of office furniture, equipment in coordination with the IT officer and plan for replacements  Support Office Manager in ensuring contract performance by suppliers including delivery, receipt, warranty, damages and insurance.
11) Manage cash controls as well as maintain book keeping up-to-date.
12) Ensure maintenance of the general and subsidiary ledgers.
13) Track investments and maintain relevant cash reserves.
14) Ensure all expenses are within assigned project budget.
12) Manage payments for office services including utility bill payments and payment for usage of mobile services by Louis Berger staff.
13) Any other duties assigned by the Admin, Finance and Regional Manager.

 Accounting/ Book keeping and reporting of WWF related funds
 Getting Internal and External controls completed with diligence and the action on removal of Audit observation.
 Special Account Bank Statements, Budgetary Application and plan and process, replenishments into the special account.
 Preparing all the Financial Activities of the Project.
 Prepare the Cash Book, Ledger Book & Stock Book of the Organization.
 Prepare the Salary for the Employees of the organization.
 Prepare the Bank Reconciliation Sheet.
 Preparing the All the Audit Documents of the Project.

 Head of Finance / Accounts Department
 To Managing the Hiring, Firing and Employees Contract.
 Purchasing all the office supplies and office equipment.
 Managing all the Activities relate to HRM work.
 Technical Support to Administration Department for policies developments and reforms.
 Managing for multiple meetings with donors like EC, UNFPA, UNICEF, DFID, UNAIDS etc.
 Financial and accounting management Financial Integrity of the Operation
 Manage high quality capacity building

1) Meeting with Teacher and Molvi (Imam Sahib) for the People Sheltering
2) Arranges all the meeting in fields.
3) Purchasing all the Office Equipments.
4) Manage the All office indoors activities.
5) Meeting With Local Leaders and mobilize them for save Residence.
6) Interaction with Influential of local community
7) Arranging On Job Skill Training, Non-Formal Education.

 Prepare the Cash Book, Ledger Book & Stock Book of the Organization.
 Preparing the Employers contract.
 Accounting/ Book keeping and reporting of USAID related funds
 Special Account Bank Statements, Budgetary Application and plan and process, replenishments into the special account.
 Preparing all the Financial Activities of the Project.
 Prepare the Salary for the Employees of the organization.
 Prepare the Bank Reconciliation Sheet.
 Preparing the All the Audit Documents of the Project.