Top performing office administrator with 8 years proven track record of managing all activities within office. Demonstrated ability to handle visitors, direct calls, schedule meetings and distribute correspondence. Efficiently maintains office supplies, maintain petty cash and generate expense reports.
Admin Supervisor at Gharbaar.com
Supervising the day-to-day operations of the administration department and team of the department.
Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed.
Planning and managing the budget for smooth operations of the admin department in coordination with the Finance Department.
Arrange travel and accommodations.
Planning, scheduling, and managing the company’s events.
Manage company pick & drop service for employees.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.)
Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
Develop and carry out an efficient documentation and filing system for both paper and electronic records.
Preparing reports on expenses, office budgets, and other expenditures.
Delegate tasks as appropriate to other members of the team.
Supporting department managers and staff.
Handling & fixing employees' queries regarding the admin department.
Supervising the work of office boys and janitor staff, assigning workload and monitoring employee performance Undertaking other related duties as determined by the Director or the CEO.
Monitoring all electronic security systems including fire alarms and CCTV
To run the whole admin department of the company.
Managing the school budgeting process and the day-to-day financial operations including exercising financial control over budget expenditure and revenue collection, and financial reporting using software and Ms Excel sheets.
Supervising the procurement of goods and services, and management of school inventory and assets.
Supporting the school in human resource management including manpower resourcing.
Undertaking routine telephone duties, taking messages, noting appointments and other reception duties.
Oversee and manage all administrative tasks.
Supervising the work of employees, assigning workload and monitoring employee performance.
Facilitating the higher management and signifying the administrative decisions at school level.
Arrange travel and accommodations. Enrolling students. Drafting of routine correspondence.
Operating and caring for office and classroom equipment and machinery.
Undertaking other related duties as determined by the principal or the director.
Communicate with parents, regulatory bodies and the public.
Implement actions that improve the school and the quality of education (e.g. building renovations, new guidelines for students, new subjects).
Help shape and uphold the vision of the school.
Assist new students in filling out registration and admission forms and provide them with information on required admission documents.
Provide students and parents with information on fee structures for different courses offered by the school.
Create and maintain filing and record systems by ensuring that all information is correct and accurate.
Oversee school office supplies and equipment inventory and create and maintain effective liaison with vendors and suppliers.
Take and forward telephone calls, and relay messages to intended recipients.
Handle school correspondence such as memos, letters, and notices and ensure that they are handed over to the right recipients.
Coordinate office premises/building repairs and communicate any maintenance issues to the management in a time-efficient manner.