Zonergy Group of Companies                        www.zonergy.com   www.zonergy.com.pk
Manager Administration /Chinese Focal Person / CPEC Project.         2014 – 2020
Zonergy Company Limited (Chinese Multinational) with a registered capital of RMB 1.29 billion, developing Solar Photo-Voltaic Technology, Biomass Energy, Palm cultivation, Oil processing Trade, Telecom Equipment. Zonergy Company Limited has launched the largest Solar Power Project (900 MW) of the world with the investment of US $1.5 billion at Quaid-e-Azam Solar Park Bahawalpur in the province of Punjab. ZTE Corporation (ZTE) is one of the most important shareholders of ZONERGY, which is a leading global provider of telecommunications equipment and network solutions. Founded in 1985, ZTE is listed on both the Hong Kong and Shenzhen Stock Exchanges and is China’s largest listed telecoms equipment company
Job Discription:   
Budgeting

Establish monthly, quarterly and yearly budget related to all the expenses through administration department.
Preparation, process and manage accounts/ Invoices of the admin department.
Analysis of operating expenses as per the budget and discuss with the management.

Petty Cash Handling

Supervised petty cash, control expenses, operations of the administration department.
Supervised all the cash payable, receivable, reimbursements of the administration department timely.

Procurement

Liaison with the vendors/companies related to company business and issues and quality control.
Researched shortlisted and effectively communicated with vendors for purchasing office supplies and resolving any issues.
Analysis and finalize the Income Tax, GST and other terms and conditions with vendors to finalize the contract.
Make an inventory record of all the office supplies through administration department.
Issue purchase orders to the different vendors for purchasing household things for Chinese guest house/project site Bahawalpur (bed sheets, pillows, pillow covers quilts, uniform cloths, safety shoes, socks, helmets and other tool kits for project site.

Office / Assets maintenance

Management of general office & guest houses Lahore, Islamabad and Bahawalpur.
Monitor house/office building maintenance, repair and renovation.
Make record of fixed assets and calculation of depreciation of goods with finance department.

Staff Performanc Apprasals

Performance appraisals of the administrative staff.
Managed all administration related activities and tasks.
Implementation of the new communication methods.
Assessed existing policies and procedures and improved them where necessary.

FD Management & Supervision

Organizing and maintaining diaries and making appointments.

Staff Training and Workshops

Organized workshops and programs with HR as joint management department.

Fleet Management

Fleet management and maintenance all over the Pakistan and cars security tracking system.

Focal Person

As a focal person manage security and safety measures as per instructions of security/legal authorities.

Office Seals & Stamps

Monitor office seals / stamps and their record.

Event Management

Arrange meeting, greeting clients and visitors to the office.

Janitorial Service Supervision

Supervising the work of office juniors and assigning work for them.

Courier Service

Supervising the daily courier, shipments through TCS.

Telephone Exchange

Supervising incoming / outgoing calls, faxes,

Hotel Booking / Itineraries

Organizing business travel plans, itineraries and hotel bookings.

Office Electric Appliances

Responsible for electrical, electronic and mechanical maintenance and repair.

Filling System

Maintaining & developing the office filing systems both on paper and computer.
Document records.

Space Management

Space management.

Additional Task/ HR Operation Support

Administration staff attendence including their holidays and sickness leaves.
Screening the candidates by resume shortlisting, phone interview and personal interviews with coordination with the concerned departments & background verification of the shortlisted candidates
Maintain employees’ leaves, medical and attendance record. Keeping track of employees’ attendance / absenteeism and report to HR Head.
Monitored staff activity for performance and efficiency.
Review, update and maintain proper filing such as employees’ medical insurance policies.
Attending / Understanding employee’s grievances in their work engagement level and implement corrective measures for them.
Planning of company events or activities on occasions by management’s approval.
Organizing training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.

Manager Administration                      2011-2014
Newage Builders & Developers a construction company comprises a group of engineers, architects, builders & property advisors providing services regarding land developing residential societies construct houses, flats, commercial plazas, shops.
Job Discription:

Arrange meeting, greeting clients and visitors to the office.
Supervising the work of office juniors and assigning work for them.
Supervising incoming / outgoing calls, faxes.
Organizing business travel plans, itineraries and hotel bookings.
Monitor inventory and office stock.
Issue purchase orders.
Involvement in social media implementation.

Ghazali Education Trust (NGO)
Program Development Officer.            2009 – 2010
Ghazali Education Trust (GET) non-profit non-governmental organization provides quality education to the35955 poor and deserving students in 325 schools with 1650 teachers. The Trust is now operating in five key areas, including rural education, women education, human resource development, financial aid and educational services.
Major Areas of Work in Resource Mobilization Department (RMD).
1.       School adoption program (SAP)
2.       Orphan/needy support program (OSP)
3.       Media cell (MC)




Job Discription:

Develop Public awareness plans for GET and its projects.
Design and execute volunteer management system.
Design and successfully execute different fundraising campaigns.
Use variety of tools and fundraising vehicles for visibility.
Prepare proposals, appeals and reports both for individual and institutional donors.
Providing constant feedback to the donors. 

Samkees Footwear Lahore
Assistant Manager Administration.     2006 – 2008
Samkees Footwear, a rubber shoe manufacturing company in Lahore. 
Job Discription:

To maintain all office memos and confidential documents. 
Managed office equipment, telephone lines.
Daily maintenance / cleanliness of office.
Handling of office vehicles.
Assisted in resolving all customer issues.
Electrical and mechanical maintenance and repairing.
Monitored and supervised all functions relating to planning and budgeting.
Performance appraisals of lower administrative staff.
Handled customer queries, mails, courier service.

Legal Administrative Assistant          2000 - 2003
 Job Discription:

Preparation of cases and arbitration between groups.
Handle documentation, reports, conducting legal researches.
Managing appointments.
Preparing drafts.
Receiving and sending fax messages to take briefing from clients and assist attorneys,
Attending court hearings with them to take the notes and review evidence
Preparation of Contracts, wills, pleadings, appeals.
Filing law suits on behalf of a client or attorney.