Prepare daily & monthly progress reports and keep all record up to date.
Draft letters & emails for correspondence via outlook.
Keep record of shipping documents.
Manage and update all documents timely, accurately, and efficiently through DMS.
Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copies documents produced by technical teams, projects, or departments.
Create and maintain document distribution matrix.
Distribute documents to project personnel, as appropriate.
Catalogue and store hard copies and electronic copies of all project documentation technical drawings, reports, and related information - in an orderly manner within asset, project, and from / to contractors or vendors.
Perform transcription and conversion work and scanning of documents.
Prepare and issue document reports.
Ensure efficient communication with the asset, internal and external teams.

Manage and update all documents timely, accurately and efficiently.
Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copies documents produced by technical teams, projects or departments.
Create and maintain document distribution matrix.
Distribute documents to project personnel, as appropriate.
Catalogue and store hard copies and electronic copies of all project documentation technical drawings, reports, and related information - in an orderly manner within asset, project, and from / to contractors or vendors.
Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.
Perform transcription and conversion work, and scanning of documents.
Prepare and issue document reports.
Ensure efficient communication with the asset, internal and external teams.
Reports to Civil Construction Manager on all issues relating to the role.

Oversees and administers the day-to-day activities of the office.
Responsible for smooth functioning of all office-related administrative tasks.
Monitoring and evaluation of the project-activities.
Acquire, maintain office furnishing, equipment & supplies.
Prepare and maintain inventory of all office stationery, furniture & fixture.
Provide administrative support for the maintenance of office property and assets.
Record and maintain documents, letters and email record on daily basis.
Organize and facilitates meetings, conferences, and other special events.
Day to day tasks assigned by line manager.
Responsible for the logistics support to Engineers.
Supervision of skeleton staff i.e. Office boys, janitorial staff, driver and security guards.
Maintain attendance and staff movement record.
Ensure availability of all required updated data.
Ensure that the function operates in accordance with any HSE policies & procedure.
Adhere to daily and weekly checks to ensure smooth operation of site.
Any other assigned responsibility, falling within the ambit of administration.

Management of all administrative, security and transport functions.
Oversee company cafeteria functioning.
Maintain company vehicles allocated to staff.
Acquire and maintain office furnishing, equipment & supplies.
Provide administrative support for the maintenance of office property and assets.
Distribute and store correspondence including Letters, emails and Packages.
Organizes and facilitates meetings, conferences, and other special events.
Supervise administrative staff and divide responsibilities of ensure performance.
Supervision of skeleton staff i.e. Office boys, janitorial staff, driver and security guards.
Responsible for the logistics support to Engineers.
Prepare and maintain inventory of all office stationery, furniture & fixture.
Maintain attendance and staff movement record.
Ensure availability of all revised updated drawings for different sites.
Perform administrative duties such as filing, typing, copying, binding, scanning etc.

• Compose inquiries to suppliers for pharmaceutical raw material and follow up for prices.
• Respond to questions about raw material and direct customers as well as suppliers accordingly.
• Maintain files that detail correspondence activity.
• Receive and routes correspondence to appropriate people or departments.
• Ensure correct customer information is included.
• Read and respond to incoming correspondence.
• Attaches previous records to correspondence for context.
• Deliver completed document to logistics and marketing department for further process.
• Determine disposition of correspondence.

• Identify Sales Opportunities & Plan daily, weekly meetings.
• Communicating with target audiences and managing customer relationships.
• Arranging the effective distribution of marketing materials
• Strengthening Client Relationships
• Contributing to, and developing, marketing plans and strategies
• Monitoring competitor activity
• Supporting the marketing manager and other colleagues