Þ     General Administration - Keep abreast with all organizational changes and business developments, offer solutions for improvement, greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner and place orders, ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies, coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information, ensure and organize a filing system for important and confidential company documents, answer queries by employees and clients, maintain a company calendar and schedule appointments, Prepare reports and presentations with statistical data, as assigned, book meeting rooms as required.
Þ     HR Management – Recruit and train personnel and allocate responsibilities and office space, on boarding of new employees and Off boarding of resigned employees, assess staff performance and provide coaching and guidance to ensure maximum efficiency.
Þ     Payroll Processing – Manage the TMS of employees, processing the payroll of employees and adjustments of leaves.
Þ     Fleet Management – Manage vehicles of office which include procurement, maintenance, and disposal of vehicle.
Þ     Travel Management – Visa processing, ticketing, accommodation, airport pick & drop and protocol arrangement for Guest.
Þ     Facilities Management – Building and property maintenance and contractor work coordination breaking down old structure, renovation, and new space preparation, Oversee facilities services, maintenance activities and tradespersons,
Þ     Petty Cash Management – Keep the record of the daily cash expenses and submit the monthly report to finance, prepare regular reports on expenses and office budgets.
Þ     Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Þ     Polices and Procedure - Update office policies as needed, ensure the smooth and adequate flow of information within the company to facilitate other business operations and adhere to policies and regulations.
Þ     Event Management - Organize and supervise other office activities such as rebranding, merchandising and schedule in-house and external events.
Þ     Gate pass and Scrap Management - Handling Gate pass and Scrap management system.
Þ     Logistics – Dispatching of equipment’s and documents, distribute and store correspondence (e.g., letters, emails, and packages).
Þ     Housekeeping & Maintenance – Supervising the workplace and discipline of facility management team which includes housekeeping office riders, office attendants, paste control and fumigation.
Þ     Rebranding.
Þ     Procurement and Vendor Management – Manage vendor relationship for majority suppliers of the office, monitor inventory of office supplies and the purchasing of multiple things that include I.T equipment’s, furniture, and purchase new material as needed.
Þ     Training and Development – Execution Bi-annual Emergency Evacuation drills for the entire staff with proper documentation and employee’s Health, Fire and Safety Trainings for employees and janitorial staff.
Þ     Security – Assign security guards at different locations and ensure safe & secure environment for the employees.

Administration:


Contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

Responsible for arrangement of transport and coordinate with the transporter.
Responsible for arrangement of any medical emergency.
Responsible for managing canteen’s daily work, coordinate with the canteen contractor about the food items.
Distribute and store correspondence (e.g. letters, emails and packages).
Organize meeting schedules for various departments
Respond to incoming communications, such as phone calls and emails
Help organize small to large scale events and provide ongoing assistance during events
Plan, coordinate and manage all administrative procedures and systems
Ensure the smooth and adequate flow of information within the company
Maintains administrative staff by recruiting, selecting, orienting, and training employees.
Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
Develops and implements policies and procedures to improve operations and function of the department.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Organize and supervise other office activities (recycling, renovations, event planning etc.) 

Housekeeping:

Assigns workers their duties and inspects work for conformance to prescribed standards of cleanliness.
Investigates complaints regarding housekeeping service and equipment, and takes corrective action.
Coordinates work activities among departments.
Examines building to determine need for repairs or replacement of furniture or equipment, and makes recommendations to management.
Establishes standards and procedures for work of housekeeping staff. 

Security and Safety:

Assume overall responsibility for the safety and security of designated areas.
Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; permitting entry.
Obtains help by sounding alarms.
Maintains environment by monitoring and setting building and equipment controls.

 
General maintenance:

Ensuring that basic facilities, such as water and heating, are well-maintained
Conducting routine inspections of premises and equipment.
Overseeing contractors when professional repairs are necessary.
Overseeing quality checks on HVAC, air conditioning, plumbing and electrical systems
Responsible to complete the work assigned by Manager.

Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events

Performed as Data Validator with Befare in comparison survey research funded by USAID, gathered data through interviewing from different parts of Karachi.

Effectively scheduled, provided, and established high quality learning opportunities for the students to achieve learning goals, in accordance with the college mission, values and ethos.
Designed and executed Pak Studies lesson plans for students, administered tests and evaluations, and fostered a classroom environment to promote excellent student/teacher interaction.
Served as administrator to manage attendance maintain and update files and records, and swiftly responded to inquiries, admissions, parents and managed fee collection, salary, event, software backup etc.