یہ کمپنی اب اس نوکری کیلیۓ مزید سی ویزنہیں لے رہی۔

Program Assistant

PINS 1

درخواست بھیجیں

Terms of Reference – Programme Assistant

Programme for Improved Nutrition in Sindh (PINS1) it is 03 years programme funded by the European Union.

Position: Programme Assistant - Karachi Office

Reports to: Team Leader

Objective: Support the efficient running of the office programme activities and administration

Minimum Requirements

§ University degree in a related field

§ Excellent computer skills (MS Office)

§ Familiar with IT and office equipment

§ Attention to details and good reporting skills.

§ Good liaison and communication skills

§ At least 3 years of experience working in field /secretary or admin assistant

§ Experience in similar position with EU projects is an advantage

JOB DESCRIPTION

The duties of the Programme Assistant are to:

Project Management

Maintain the filing system of the project and keeps information and references in a manner that allows easy retrieval.
Receive, distribute and sends projects mail and correspondences, archive mail systematically
Supporting in arranging events, seminars, workshops and trainings
Monthly back up all project related documents, correspondences, minutes and reports and keep in database
Support the organization of schedule of appointments of Short term expects.
Attend meetings when requested and produce minutes and reports
Assist in assembling briefing material, documentation and correspondence for the use in official meetings or missions.

Office Management

Regularly update telephone directory, addresses and lists of important contacts, Answer and place official phone calls and provide oversight to the effective functioning of the IT and office equipment
Serve as Front Desk assistant to the visitors and receive guests and direct them to the project staff members.
Keep office stamp, stationery well stored and functional, do photocopying, scanning and typing of official memos.
Support international staff in their visa and extensions documentation as guided by Office Manager

Inventory management

§ Tracking stock, inventory, stationery & office supplies and inform Office Manager to purchase

§ Needful market survey for office related procurement

§ Any other duties assigned by the supervisor.