Project Officer - FSL

Position:            Project Officer - FSL

Reports to:   Project Coordinator

Location:    Peshawar, Pakistan

Position Summary:    Project Officer will assist the Project Coordinator in project activities and day to day operational matters within given mandate in target districts. The Project Mobilization Officer will be responsible for the district level implementation, monitoring and coordination. S/he will assist PC in the planning and management of all project activities. The post holder will be responsible for supervision and implementation of project activities in target districts. S/he will provide ongoing technical and administrative support to PC and project teams. The incumbent will assist PC in developing and maintaining coordination and liaison mechanism with relevant line departments at provincial and district levels, district governments, and target communities. The post holder will be responsible for reporting, field monitoring and ensuring quality implementation according to organization’s reporting tools, Program Management Standards, checklists and project deliverables.  S/he must know/learn and abide by organizational rules, regulations, and donor requirements and compliance.

Summary of key functions/accountabilities: 

• Support to project planning and implementation
• District level operational management, monitoring and coordination
• Technical support to project and partner staff
• Stakeholder coordination and liaison
• Data management and Reporting

Key Responsibilities:

Project implementation, Coordination and Team Management:

• Ensure the smooth implementation of the COVID-19 emergency response project to support off-camp Afghan Refugees in Peshawar, Nowshera and Swabi, Khyber Pakhtunkhwa, Pakistan.
• Supervise and support implementation/field teams ensuring that performance and development plans are followed.
• Assist PC in the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices, timelines and donor guidelines.
• Assist PC in the development of criteria and mechanism for selection of beneficiaries in the target districts.
• Lead the community support activities including community awareness campaigns, dissemination of IEC material on COVID-19 and revitalization of community support groups.
• Assist PC in establishment of toll-free helplines, development of mechanism for the smooth running of the helplines and provide guidance to the Psycho-Social Support colleagues to run the helplines smoothly.
• Assist PC to ensure completion of the project in a timely manner and within the budgetary limits.
• Develop project reports on a timely basis.
• Maintain and manage record of all project documents in hard and soft forms.
• Assist PC in tracking and maintaining project expenditure within its budget.
• Provide technical and administrative support in development of technical trainings program for staff members Government and stakeholders
• Assist PC in the mapping, identification and selection of the beneficiaries in target districts as per agreed mechanism.
• Work closely with the PC and organization’s procurement department to ensure that necessary food items and hygiene kits, vouchers system and distribution mechanisms are timely in placed.

Project monitoring, Reporting and Quality

• Assist PC in the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices and donor guidelines
• Ensure implementation of a results-oriented internal monitoring & evaluations, accountability and learning mechanisms to maintain quality of project interventions
• Liaise with M&E departments to ensure sharing of lessons learned, tools and systems.
• Compile and finalize project reports and ensure that files are properly maintained in the office

Operational Management  (Logistic, Procurement and administration)

•   Assist PC in Overseeing field level procurement, administration, fleet, other support functions and ensure necessary technical support
•   Ensure all set procedures are followed in procurement of goods and services and report if any deviation is observed.

Partner and Financial Management

• Assist PC in ensuring accurate utilization of budget according to organization and donor compliance.
• Immediately flag any deviations from the budget
• Liaise closely with the finance department to ensure that financial transactions and advances/liquidations are done on time and are accurate
• Monitor and ensure that all program and spending targets for program activities are being met.

Representation

Represent organization at Provincial level coordination meetings (if asked to) and ensure close coordination and collaboration with Government (provincial & district), UN agencies, IPs and Stakeholders.

Qualifications & Requirements:

• Master degree in social sciences or other relevant discipline.
• A minimum of three years of professional experience in planning and management, and/or coordination & liaison.
• Relevant experience in humanitarian and emergency response and related areas, in community engagement, health, livelihoods, program/project development and management is an asset.
• Excellent English and local language proficiency skills (written, reading and spoken).
• Excellent management, teambuilding, communication & networking skills.
• Proven ability to effectively manage relationships with stakeholders.
• Strong organizational skills and resourcefulness
• Willingness and ability to travel