Project Officer

Base Location: Kohat

Field Area: District Orakzai

Number of Positions: 01

Gender: Either

Duration: 10 months

Salary: PKR 98,000

Reports to: Senior Project Officer

Job Purpose: The Project Officer (PO) will lead and manage the humanitarian integrated water sanitation, food security livelihood and protection project implementation in merged district of Orakzai by ensuring improved an effective delivery of project outputs and outcomes. Develop and maintain the coordination mechanism with concern external stakeholders, Internal departments as well as weekly/monthly/quarterly reports to district/area/country and donor. The PO will responsible for the operational and compliance assurance for the project components in the project.

Key Accountabilities:

The job holder is accountable for fulfilling his / her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and team members.

Technical

·         Working in close coordination with Senior Project Officer/District/Program Coordinator, thematic leads and MEAL team to ensure routine project related assessments are executed and monthly quarterly and final reports are submitted timely and implementation and exit strategies are developed.

·         Lead in the district level project planning and implementation in consultation of SPO/project team to ensure the project implementations fall within the organization’s strategic dimensions.

·         Regular participate in progress review meetings and other coordination meetings.

·         Coordinate the development of all project implementation plans and budgets within the framework of the agreed programme and strategy and project management tracker (PMT) and business plan

·         Assist and advise the SPO/District/Program Coordinator and district /provincial level technical leads in project activities

·         Maintain ongoing surveillance of the developing humanitarian emergency and recovery situation and adjust activities accordingly at district level

·         Ensure adequate monitoring and reporting framework in place and quality standards are observed, followed and institutionalized at management, administration and operational levels;

·         Ensure that different sectoral activities of WASH, FSL and protection are implemented in a coordinated and cohesive manner.

·         Ensure project activities are carried out in accordance with the Sphere Minimum Standards and Humanitarian Charter in disaster response

·         General Management, Leadership and team building at district level

·         Establish and maintain constructive working relationships with other NGO’s, UN agencies, provincial and local government, bilateral and multilateral donors, and other principle stakeholders including the law enforcement agencies where present;

·         Create the conditions to ensure effective teamwork, team building and morale.

·         Ensure all project staff understand and carry out their duties in accordance with humanitarian principles, core values, organization International Code and SPHERE standards.

·         Conduct performance appraisals of project staff and ensure regular feedback and mentoring on individual performance;

·         Ensure the district/area management and are kept informed about assessment progress, response implementation and strategies, project plans, progress reports, and other significant developments.

·         Conduct regular field visits with 70% time in field, 10% Coordination with stakeholders and 20% for reporting.

Public Relations / Media

·         Support the media team in the development of constructive working relationships with media representatives to build international and public profile and ensure positive coverage and the timely provision of situation reports and fundraising material to organization.

Safety and Security

·         Liaise with the local/area supply chain officer to ensure compliance with organization Security Guidelines and their effective application in the local context;

·         Monitor the operational environment with respect to increased level of threat and advise the SPO/District/Program Coordinator and organization Security Officer/Security Focal person.

·         Follow the appropriate communications means to meet operational and security requirements;

Administration

·         Ensure that administrative support functions are supported in accordance with organization administrative policies and procedures;

·         Ensure compliance with district/area/country legal, contractual, labour and statutory requirements.

Financial Management and Planning

·         Regularly review and financial planning/forecasting and reporting of the project

·         Assist SPO in execution of the project financial expenditures, BVA review and reporting

·         Ensure with the finance department, the maintenance of organization financial protocols and accounting systems for all field interventions.

Person Specification: It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its PSEAH (preventing sexual exploitation abuse and harassment) protocols. The organisation has a zero-tolerance policy towards PSEAH and don’t support any action that promotes or encourages PSEAH.

The organisation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organisation engages. The organisation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Qualification, Experience, and Competencies:

·         Master / Bachelor in project management, social sciences, life sciences, management sciences, agriculture sciences or relevant experience.

·         Minimum experience of 5 years’ with Bachelor / 3 year with Master in a team leading role

·         Motivation and skill enhancement (capacity development) of communities to increase their income level

·         Social mobilization for replication of the on-farm demonstrated techniques

·         Arrangement for  various training events of efficient techniques in different growing stages of crops

·         Good interpersonal skill

Language: Urdu, English, and Pashto. Local dialect will be added value.

Computer Skills:

·         The candidate shall be computer literate and having good skills of MS Office (MS Excel and Power Point, Word, Outlook)

Personal Qualities & Skills:

·         Strong emotional intelligence and resilience, and able to maintain self-control in difficult situations.

·         Good communication skills in local as well as English / Urdu language which delivers information with clarity in a wide range of situations.

·         Has a positive nature and able to overcome issues that create hindrance in achievement of entrusted goals / objectives.

·         Has a learning attitude and a continuous improvement philosophy.

Please note, we are only able to accept applications from candidates who are eligible to live and work in the Pakistan. We are unable to progress applications which would require sponsorship.

Our values and commitment to safeguarding

The organisation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom the organisation engages. The organisation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. The organisation also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance
• receipt of satisfactory references

We are an equal opportunities employer.

DECLARATION:

By applying for this position with the organisation;

·         I confirm that the above information in the CV/Application is complete, correct, and updated and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

·         I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored and used and by the organisation in accordance with the Data Protection Act 1998.

ESIR