Senior Project Officer

Duties and Main responsibilities:

• Liaison, coordination & communication with multiple stakeholders, government (District Administration ,concerned line Departments) , LEAs ,PDMA, NNGOs , INGOs ,  Foreign Aid P & D  NoC section & other shareholders at field level etc.
• Working in close coordination with Program Coordinator KP, APM, Supply chain, Finance, HR & MEAL team to ensure routine project related activities are executed & monthly, quarterly and final reports are submitted timely.

-       Ensure regular participation with competent authorities’ weekly, emergency & monthly progress review meetings.

-       Participation in regular joint field visits with District administration, Donor, Directorate of monitoring team KP and District monitoring team. 

-       Develop project business processes (Procurement, Visibility & Communication, HR, M&E plan), detail implementation plan and Activity based Costing (ABC) with the consultation of team and donor requirements.

-       Endorse monthly progress reports from District Administration and shared with ADC & ACs for evidence.

-       Conceptual clarity on conflict resolution and management and implemented similar nature of projects in Khyber Pukhtunkhwa/ Pakistan.

-       Ensure project meets expectations with respect to quality, budget, delivery timelines and strategy.

-       Closely liaise with the local Sr. Officer Supply Chain office to ensure compliance with IRP security Guidelines and their effective application in the local context.

-       Timely raise PRs and event forms for multiple project activities.

-       Conduct monthly BVA meetings and address on spot under spending and overspending budget line with the consultation of Finance department.

-       Timely submission of project NOC extension document according to the approved checklist to government competent authorities with the consultation of liaison and coordination officer at Area office Peshawar.

-       Facilitate liaison and coordination officer during project stakeholders meeting and report endorsement.

-       Document project challenges, mitigation, lesson learned, recommendation and share with management to timely communicate with donor.

-       Review all reports generated by MEAL team and further share with AO management.

-       Conduct regular field visits with 40% time in field, 40% for coordination with stakeholders and 20% for reporting.

-       Review of weekly, monthly and quarterly reports and share with area office management.

-       Any other tasks assigned by management.

General Management and Leadership

-       Ensure organisation  member and mission from organisation are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour;

-       Establish and maintain constructive working relationships with  District Administration other NGO’s,  provincial and local government elected representatives , bilateral and multilateral donors, and other principle stakeholders including the military where present;

-       Create the conditions to ensure effective teamwork and morale.

-       Ensure all project staff understand and carry out their duties in accordance with humanitarian principles, core values, IR International Code and SPHERE.

-       Conduct performance appraisals of project staff and ensure regular feedback and mentoring on individual performance;

Ensure the Area Management and are kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.

Public Relations / Media

-       Support the PR/Media team in the development of constructive working relationships with media representatives to build international and public profile and ensure positive coverage and the timely provision of situation reports and fundraising material to Organisation.

Safety and Security

-       Liaise with the local Sr. supply chain officer to ensure compliance with organisation Security Guidelines and their effective application in the local context;

-       Monitor the operational environment with respect to increased level of threat and advise the District Coordinator and organisation's Security Officer/Security Focal person.

-       Follow the appropriate communications means to meet operational and security requirements;

Administration

-       Ensure that administrative support functions are supported in accordance with Organisation's administrative policies and procedures;

-       Ensure compliance with country legal, contractual, labour and statutory requirements.

Financial Management and Planning

Ensure with the Finance department, the maintenance of Organisation's financial protocols and accounting systems for all field interventions.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.

No of Positions: 1

Location: Khyber

Gender: Any