Finance Coordinator

Role of position in the organization:

The position will function as a key liaison and support point within finance as well as for programme in relation to financial operations, grant management and budget monitoring.

Reporting Line:

The position lies in the category of Pakistan Country Program. The Finance Coordinator will directly report to the Manager Finance (MF). The position holder supervise Provincial Finance Officer(s) working on Grant/Partnership and Operations.

Key working relationships:

Internal: Manager Finance, Provincial Finance Officer(s), Budget Holders, Country Director, staff of WaterAid in Pakistan and WA UK Finance team.

External: Partners, consultants, Auditors, sector stakeholders and other NGOs.

Job Purpose:

The purpose of the Finance Coordinator (FC) role is to manage the finance department activities and provide necessary technical support, advice and assist in decision making for Manager Finance for effective financial management of the Water Aid Pakistan country programme and to ensure that the Water Aid financial policies and procedures are implemented in a standardized manner. Specifically to ensure efficient financial operations, treasury management, statutory compliances and timely monthly closure procedures.

Main Responsibilities:

Grants Management

• Active review of the Financial Database(s) (RIS and Finstream) to analyze the authenticity of grant data and make necessary updates.
• Review grant financial reports assigned to his/her team and ensure donor compliance.
• Actively support in financial design of new projects and revision in approved budgets in coordination with budget holders.
• In coordination with the Manager Finance, participate in responding to respective queries from donors, partners and WA internal management on matters relating to financial reports.
• Ensure budget availability before requisitions are processed for procurement.
• Supervise and build capacity of Provincial Finance Officers, to be a key player in the issues of grants accounting and management to ensure full compliance with our internal and donor requirements.
• Support coordination with WaterAid UK for donor-codes and upload of budgets to SUN Financials.
• Ensure final donor report are prepared by Finance Officer(s) and are submitted on conclusion of a grant with donor.

Partner Financial Management

• Advise and build capacity of Provincial Finance Officer for financial monitoring of partners to ensure financial controls and procedures are in place.
• Ensure that partners are complying the WaterAid’s Financial Management Guidelines and are using standard reporting formats.
• To review the partnership mechanism and bring in the innovation to ensure value for money and efficiency in the mechanism.
• Ensure Finance Officers are submitting timely and productive monitoring reports for the improvement of systems and controls at partner’s financial mechanism.
• Review of financial data posted to SUN Financials, a Global Accounting System.

Financial Operations

• To manage and process all Islamabad based payments and posting in SUN Financials, on timely manner.
• Treasury management, including cash requirement of Provinces.
• Monthly closure of accounts, including preparation of all schedules, reconciliations, asset register and submission to WAUK.
• Prepare and process monthly payroll, final settlements, advances and other staff related payments.
• Ensure submission of withholding and sales tax to FBR and online submission of statements.

Financial Accounting & Management

• Assist Manager Finance (MF) to ensure all internal controls are in place and are applied in consistent manner for management of finances.
• Actively participate and assist MF in the Annual Budgeting process and mid-year reviews/forecasts.
• Ensure that all financial data is uploaded to the Global Accounting System within the stipulated timeframe and agreed internal KPIs.
• Ensure accuracy of financial transactions/payments in terms of code allocations, sufficient supporting evidence, timeliness and appropriate approvals.
• Coordinate Annual Financial Audits and donor requested audits as lead and together with finance team members, participate in responding to internal and external audit queries.
• Prepare and share Monthly Management Accounts for Manager Finance review, as per deadlines set by UK Office.
• To orient and train newly hired staff on financial matters.
• Assist MF in Management Accounts Narrative and producing a useful analysis.

Support & Capacity Building:

• Actively patriciate in the proposal development process and assisting the teams in development of proposal budgets ensuring full cost recovery.
• Manage necessary cover in the absence of team member and act as a second tier to manage all finance functions.
• Under take special projects and duties as assigned by the Manager Finance.