Senior Project Manager

OVERVIEW OF POSITION

Ensure successful implementation of the project “Strengthening Resilience to Natural Disaster of Most Vulnerable Populations through Increased Disaster Preparedness and Nutrition Sensitive Emergency Assistance” within the approved timeframe and resources.

OBJECTIVES

Objective 1

Undertake pragmatic planning for implementation of field activities

Tasks & responsibilities

·          Prepare and review of the project plans throughout the project implementation period and provide regular up-dates to all concerned.

Objective 2

Ensure effective and efficient Project Implementation (Physical & Financial)

Tasks & responsibilities

·         Ensure that the project is effectively and efficiently implemented as per the design/proposal approved by the donor within the specific time frame and resources.

·         Working directly with the project team (ACF and Implementing Partner Staff), responsible for making operational all components of the project, and ensure timely procurements/admin and financial support for all field activities in accordance with the stipulated procedures and processes.

·         Oversee budget utilization and keep informed all concerned including donors of the funding status. Prepare budget revisions if necessary during the project period in coordination with the Implementing Partner.

·         Ensure continual monitoring of the project's progress to ensure that the project systems are working to achieve specific objectives and results. Maintain ACF accountability standards.

• Oversee administration of project budget, including control and monitoring of project related expenditures. Cash flow management, preparation of monthly/quarterly accounts (vouchers, invoices, receipts), preparation of interim and final financial reports in coordination with the Implementing Partner.

·         Ensure the preparation of weekly, monthly, annual and end of project reports as required by ACF, Government, donors and other key stakeholders. Work to ensure that all reports are accurate, comprehensive, well documented by the Implementing Partner and timely submitted to ACF Islamabad Office to ensure the credibility of the project.

·         In coordination with the Implementing Partner, prepare project information, reports, statistics, documentation in coordination with the as required by the Donors and ensure that the guidelines for visibility of are met by the Implementing Partner.

• Ensure maintenance of best possible relations and coordination with the Implementing Partner to ensure that they meet all the agreed activities, outputs/targets, outcome and results in accordance with the approved project proposal, budget and partnership agreement.
• Ensure maintenance of best possible district level government relations and that project meets all legal requirements.
• Maintain good information sources and communications with other key private sector national and multi-national organization and the non-governmental organizations, including local NGO's.
• Keep up to date with security conditions on the ground and implement suitable security measures in coordinator with the Implementing Partner to ensure safety of the field staff and project’s assets.

Objective 3

Possess sound technical knowledge and capacity

Tasks & responsibilities

·          Possess sound ability, knowledge and experience of aspects of project management particularly programmatic and financial management.

·          Possess sound ability, knowledge and experience of partnership management.

·          Possess sound ability, knowledge and experience of managing a team of technical consultants for delivering quality trainings.

·          Possess comprehensive knowledge of capacity building and technical training delivery of organizational staff and at the community level.

·          Possess sound ability and

·          Should have sound knowledge of Agriculture, Livestock, Food security & Livelihoods, Disaster Risk Management, Climate Change Adaptation and Natural Resource Management  intervention including natural salt-tolerant fodder plants for livestock particularly related to the saline conditions of Sindh province in general and of Badin district in particular.

·          Should be able to provide technical support to the target Groups to produce recommendations during implementation to improve project methodology, impact, beneficiary participation, coverage, etc. including document and share lessons learned.

Objective 4

Management (Staff, Consultant& Key stakeholders)

Tasks & responsibilities

·          Maintain a target oriented work environment for the staff, Implementing Partners and Consultants.

·          Maintain close liaison and coordination with key stakeholders (Sindh Agriculture University-Tando Jam, the faculty of Soil Sciences, Agriculture Department, Department of Livestock & Fisheries, and other key stakeholders in Sindh etc.)  

Objective 5 (Gender)

To ensure gender inclusion across programming and within/by the team

Tasks & responsibilities

·          Able to analyse gender differences.

·          Ensure that project interventions are accessible for women.

·          Able to understand “Do No Harm” concept

·          Support mission level qualification for gender marker;

·          Encourage inclusion within recruitment, training and promotion;

·          Ensure inclusion within programme planning, implementation and reporting;

·          Identify and mentor gender focal points in coordination with HR.

·          Collect, analyse and report sex- and age-disaggregated data.

·          Ensure that target actions based on a gender analysis.

INTERNAL & EXTERNAL RELATIONSHIP

Internal

Under the guidance of

Sr. FSL Manager, ACF Country Office

In coordination with

Sr. FSL Manager, ACF Country Office

Line manager of

Finance & HR Assistant, Logistic Assistant, Meal & Reporting Assistant

Technical manager of

Finance & HR Assistant, Logistic Assistant, Meal & Reporting Assistant

External

NGO/ INGO

Implementing Partner

Donors

ACF

Government of Pakistan

University of Tando Jam, Agriculture and Livestock, Agriculture Department Government of Sindh.

International

As and when required

Other

Consultants, Private sector vendors

REPORTING RESPONSIBILITIES

Internal National

Monthly Reports, Project Life Cycle Documentation

Internal Global

N/A

External

Donor Reporting (Physical and Financial)

POSITION REQUIREMENTS

Mandatory (Qualifications and Experience)

·         Minimum of masters and/or higher level University Degree from the HEC recognized National and International Universities in natural and Social Science particularly related to Agriculture, Livestock, Economics and similar disciplines.

·         At least 06 years’ experience of working in Management position with the reputed National, International, Multi-National or Bilateral organizations, programmes and projects.

Knowledge, Skills & Behaviour

·         Possess leadership behaviour (Integrity, visionary, Proactive, Motivator & Accountability

·         Good written and verbal communication in English;

·         Experience working in Food Security, agriculture and Livelihoods projects/programs

·         Experience working within complex matrix based organizational structures

·         Possess comprehensive knowledge of organizational development and capacity building including technical training delivery and training module development

·         Experience of managing implementation partners and/or working in partnership

·         Possess excellent interpersonal skills; Good resource and time management skills

·         Supervisory and managerial skills with proven ability to manage a demanding workload

·         Computer literate, knowledge of MS Word and Excel required

·         Experience working in Sindh

·         Willingness to travel frequently

Preference

·         Sindhi language skills

·         Experience within a large national or international organization

·         Experience of partnership management.

·         Experience working in development projects

·         Experience working closely with Government of Sindh

·         Commitment to the values of ACF.

Female professionals are strongly encourage to apply 

COMPETENCIES:

(1 being lowest, 4 being highest)

Team work (Level 4)

Organisation and planning (Level 4)

Analysis and resolution of problems and conflict (Level 4)

Adaptability and flexibility (Level 4)

Motivation (Level 4)

Resistance to pressure, and capacity to deal with difficult situations (Level 4)

Results orientation (Level 4)

Effective and synthetic Communication (Level 4)