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Executive Assistant

We are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, prepare the drafting, check the email and answering, communicating with clients via email & telephone, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the pastResponsibilities:

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and email timely.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives
Using various software, including word processing, spreadsheets, databases, , presentation software and Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
At least graduate.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communication skills.