Project Coordinator

Job Title:                    Project Coordinator  

Duty Station:              Rawalpindi and Lahore

Reporting to:             CEO

Human Development Foundation (HDF) was founded in 1997, with a passion to pay back to the communities they belong to and a vision to help people help themselves by a group of visionary Pakistani American doctors and philanthropists. Over two decades, our quest for positive social change remains at the forefront and we, at the foundation, work tirelessly towards human development and poverty eradication. HDF is helping its partner communities in 34 districts of Pakistan through its holistic approach and integrated program model. Social Capital Development, Education & literacy, Primary Healthcare, Livelihood & Food Security, Sustainable Environment and Partnerships are key pillars of our program.

Objective

Project coordinator in consultation with PM Health and RPM will play the lead role in planning, executing, monitoring, controlling and closing the project.

KEY AREAS OF ACCOUNTABILITY:

• Ensure smooth and timely implementation (developing detailed implementation plans, managing budgets and phasing, donor reporting etc.) of project activities as per plan
• Maintain constructive and regular relations with relevant government authorities, key partners and other stakeholders, in coordination with the RPMs and PM Health.
• Carry out stakeholder capacity assessment in relevant geographical areas where HDF can operate in order to deliver quality and relevant work in health, and other sectors as necessary and possible.
• Develop partnership agreements with selected stakeholders and establish relevant training in a range of specific and generic competencies under key areas of project delivery and compliance.
• Support the establishment of child safeguarding systems and ensure that potential harm to children (by our own or representatives and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
• Establish a monitoring framework and procedure to measure the impact on children, through timely visits to relevant locations, appropriate reporting from field, and beneficiary surveys where possible.
• In consultation with the National office (NO), develop efficiently liaison with district Health and administration authorities and PEOCs.
• Ensure timely preparation and completion of project and donor reports on project activities in compliance with internal HDF requirements and any relevant external donor requirements.
• Ensure that optimal management procedures and practices are in place, and appropriately modified in response to a volatile operational environment, in coordination with NO Safety and Security focal point
• Ensure that a clear and practical risk management plan is developed and operationalized, supported by the NO.
• Ensure a strong accountability mechanism for beneficiaries in project design and delivery and make sure that any external stakeholder compliance in this regard is duly followed.
• In coordination with the NO and PM Health, represent HDF’s work at all levels in the region especially to donors, members of the humanitarian community and other relevant institutions.
• Help shape broader engagement strategy inside the project work through influence of and leadership within inter-agency coordination forums, ensuring that the specific needs of children are being addressed. 

Travelling: 70% project area Rawalpindi and Lahore, 30% NO

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with women and children and role modelling HDF’s values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for HDF, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Always acts in the best interests of community and HDF.

QUALIFICATIONS AND EXPERIENCE

Essential

• Master’s level or equivalent in Social Sciences or Public Health with 8-10 years’ experience in the development sector.
• Significant experience in a management role within a relevant project in Pashtun communities (preferably in a in terms of design and implementation, managing program teams and project management
• Experience of working in Health ,Pakistan Polio Program and Unicef projects preferably in a leadership position
• Experience of working in challenging environment .
• Demonstrable familiarity with M&E and beneficiary accountability systems in complex programs and with program partners
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• Exhibit high level of spoken Pashtu, written and verbal English skills.  

Language Required

• Pashtu is mandatory, English and Urdu

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the HDF hiring policy and procedures.

Matrix Management: Ability to thrive in a matrixed organization.

Confidentiality: Proven ability to maintain confidentiality on work-related issues.

District Specific Public Health System: Foundational knowledge of countries’ public health systems.

Pakistan Polio Program: Foundational knowledge of Pakistan Polio Program and challenges, practices and services, including program strategies and indicators.

Minimally Required Organizational Competencies:

DHIS and Software Applications: Excellent knowledge of DHIS, data management, analysis Microsoft Office applications, especially MS excel, MS Word, PowerPoint and Outlook etc.

Passion and Commitment for Polio Eradication from Pakistan: Demonstrate commitment Polio Eradication from Pakistan, gender equality, maternal and child health services, and eradication of risky behaviors.

Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with HDF Health and Safety policies and procedures.