。该工作已被公司管理人员暂停申请，不再接受简历投递

Administrative Assistant

LUMS-Lahore University of Management Sciences

拉合尔，巴基斯坦

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发布 Jan 31, 2020 95 查看

To provide administrative and secretarial support to the Economics faculty members

Main Responsibilities:

Facilitate Office/Departmental Communication and Coordination by:

Performing activities relating to communication and coordination (within the department and externally), including typing various documents, such as emails, announcements, minutes, reports, etc.
Providing support in streamlining processes for the area/department
Providing support in arranging/coordinating seminars, lectures, sessions, etc. (including arranging for relevant marketing materials, photocopies, etc)
Assisting in planning and coordinating various activities at the departmental and/or school level
Arranging local and international travel and stay for faculty who attend conferences, seminars, training courses, etc. Coordination with research committee to get approval.
Assisting in various administrative tasks (including photocopying, maintaining attendance log, etc.) as and when required

Play a Student Service Role by :

Providing relevant information to and interact with the students (and parents if required)
Attending to, and following up on student queries/complaints/requests
Escalating issues to appropriate faculty member if required; document issues via an email to supervisor
Dealing with inquiries regarding the school and its various programs and activities.

Performing critical record-keeping activities such as:

Maintaining department-specific files in an organized manner/system
Keeping record of different committees such as Disciplinary Appeal Committee, Sabbatical and Leave Policy committee, Research Committee, Value and Ethics Committee, Marketing and placement committee etc. Coordination with these committees regarding arrangement of meeting, timely delivery of decisions taken by V & E etc.
Generating various reports as and when requested

Play an Office Coordination role by:

Ensuring timely delivery of office supplies to faculty/department
Taking care of attendance register, providing report to HR each month.
Being responsible for ensuring the maintenance/ general upkeep of offices
Assisting in various recruitment activities for the department, short listing of candidates, interview arrangements etc.

Other:

Assisting faculty members in collection of material for their research projects.
Assisting faculty members in finalizing course outlines, and course package, search and assembling of reading material from library, JSTOR etc.
Taking class participation notes during classes.
Trustworthy i.e. copying of Exam, coordination with Invigilators to avoid any mishandling of paper before, during and after exam.
Assisting faculty member in grading, arrangement for EMBA coordinator’s meetings, grades finalization committees meetings etc.

Work Schedule:

8:30 am to 5:00 pm
Business hours may extend into the evenings and weekends occasionally.

Travel:

May be required in exceptional cases, and depending on departmental objectives.

Skills:

Written and verbal communication skills
Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
Time management and organizational skills (ability to prioritize tasks)
Ability to multi-task
Focus on process improvement
(to demonstrate) initiative
Perform well under stress
Student Service orientation; pleasant, helpful
Analytical skills

Also, demonstrated ability to be / to possess

Proactive
Punctual
Accountable
Committed
Team player
Integrity

技能

Record Keeping Office Coordination Tracking System Monitoring Accurate Record Keeping Opeartions Handling

工作详细内容

全部职位:

1 发布

工作时间:

早班

工作类型:

全职/长期工

工作地址:

DHA, 拉合尔, 巴基斯坦

性别:

没有偏好

最低学历:

学士

学位头衔:

Bachelor’s degree from HEC recognized institute

职位等级:

资深专业人员

经验:

1年 - 3年

在之前申请:

Feb 17, 2020

发布日期:

Jan 31, 2020

LUMS-Lahore University of Management Sciences

· 1001-1500 员工 - 拉合尔

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The Lahore University of Management Sciences (LUMS), established in 1985, is one of the largest universities in Pakistan. It offers undergraduate, graduate and post-graduate programmes through its five schools: Suleman Dawood School of Business, Mushtaq Ahmad Gurmani School of Humanities and Social Sciences, Syed Babar Ali School of Science and Engineering, Shaikh Ahmad Hassan School of Law and Syed Ahsan Ali and Syed Maratib Ali School of Education.