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·        Supervising day-to-day operations of the administrative department and staff members.
·        Hiring, training, and evaluating employees, taking corrective action when necessary.
·        Preparation of Management approval for Lease agreements/Renewals/expansion/relocations, Maintain MIS of rental/lease agreements of buildings, updating the renewals to finance for accrual/payment.
·        Responsible for Outsource/Third Party Staff Management (Admin Services), Maintaining and preparation of employee’s record, Joiner and leaver detail, Payroll Processing, Invoice Reconciliation for monthly remuneration and Salary disbursement follow up with finance and vendors.
·        Travel Management.
·        Plan Travel Accommodations and Schedules.
·        Managing the entire travel program.
·        Assist with Travel Issues.
·        Evaluate Travel Services.
·        Process Travel Documents.
·        Ensure Compliance to the minimum wage/compensation for outsource/third party staff and arrange budgetary approvals.
·        Preparation of Management approval for Lease agreements/Renewals/expansion/relocations, Maintain MIS of rental/lease agreements of buildings, updating the renewals to finance for accrual/payment.
·        Processing various Contracts Service Level Agreements (SLA’s) in coordination with Legal department and ensure timely renewal of SLA’s, arranging approval of the procurement committee.
·        Ascertain and processing of monthly and quarterly printed stationery demands for business banking, bank operations and other departments. Placing order to vendor and ensure timely delivery for smooth bank operations.
·        Ensure Compliance of POMBL policies & Procedure in executing administrative functions. Any other task assigned by Management.
·        Developing, reviewing, and improving administrative systems, policies, and procedures.
·        Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
·        Working with accounting and management team to set budgets, monitor spending, and other expenses.
·        Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
·        Collecting, organizing, and storing information using computers and filing systems.
·        Overseeing special projects and tracking progress towards company goals.
·        Building new and expanding existing skills by engaging in educational opportunities.
·        Handle regional office work requests with vendors, requester and contractors to arrange service response.
·        Coordinate meetings with facility directors, corporate personnel and administrators
·        Process project expense and revenue invoices along with finance, accounting, legal and external partners
·        Forecast operational and capital expenses with Facility Manager
·        Oversee day-to-day operations and work of lower-level staff
·        Ensure compliance to organizational standards, including safety standards and client or customer communications
·        Monitor and provide feedback to managed staff to effect improvements in organizational goals
·        Manage reports and personnel documents, including payroll
·        Review and filter applications for potential new hires
·        Assist in interviewing applicants and confer with senior-level management on hiring process
·        Assist managers and other staff with procurement of necessary materials and equipment
·        Create and deliver sales and financial reports on a predetermined schedule.
·        Collaborate with other dept. managers and assist in performing quality reviews for the team (within specific parameters) to ensure dept. performance goals and quality standards are met Identify areas where improvement can be achieved as well as Identify and report any adverse performance trends and patterns.
·        Maintains administrative staff by recruiting, selecting, orienting, and training employees.
·        Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
·        Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
·        Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
·        Initiates and coordinates goals, deadlines, and projects for their department.
·        Ensure Compliance to the minimum wage/compensation for outsource/third party staff and arrange budgetary approvals.

• Generally ensure smooth running of the office, manage and monitor office facilities and assigned support services to ensure their effective and efficient operation as well as maintenance; ensure the safety, supplies and service of equipment.
• Maintain record of office items inventory.
• Manage the utilities (Electricity, Gas, Water, and PTCL) for the corporate offices through concerned agencies. Also manage all certifications (NOCs) for the offices
• Direct the activities of staff in relation to transportation operations including dispatching, routing.
• Manage all corporate house related certifications & documentation and proper record keeping and property agreements.
• Coordinate/Monitor of Fire Extinguishers for all offices.
• Execute monthly Utility billings, Excise & Property etc. In addition, utility billings of entire company to be managed.
• Manage the fumigation & rodent control for offices.
• Manage Routine Maintenance work for all offices.
• Building Maintenance with respect to Generator Sets.
• Daily log book maintaining and tracking transportation vehicles.
• Ensure timely maintenance of pool vehicles and company allocated cars and Motor Bikes.
• Maintain log book and maintenance of company vehicles and issuance of petrol slips.
• Security & time office management
• Responsible for kitchen/canteen operations
• Admin block/Farm house/Plant housekeeping
• Maintain stock register of grocery, stationery & uniform
• To check the time attendance records and operations including workers staff attendance leaves salary disbursement.
• Follow up of Housekeeping.
• Building immediate rapport with callers, client, visitors and VIP’s.
• Handling correspondence, reporting, and documents with efficiency and accuracy
• Prepare Purchase Request, Purchase Order and Invoice Authorization Form.
• Undertake any other ad-hoc duties as assigned (procurement & Administration).
• Resolve supply, quality, service and invoicing issues with vendors.
• Ensure that all office fac

• Resolved Customer complaints
• Making weekly and monthly reports in excel
• Putting the customer data in C.R.M Software(Customer relationship management )
• Taking care of all updates and data.

Administration Responsibilities.
Maintain record of office items inventory.
Direct the activities of staff in relation to transportation operations including dispatching, routing.
Daily log book maintaining and tracking transportation vehicles.
Manage vehicles for employees as per their Director requirements.
Ensure timely maintenance of pool vehicles and company allocated cars and Motor Bikes.
Processing of Couriers, Car Maintenance, PSO, Fuel and Water Bills.
Maintain log book and maintenance of company vehicles and issuance of petrol slips.
Security & time office management.
Responsible for kitchen/canteen operations.
Admin block/Farm house/Plant housekeeping.
Maintain stock register of grocery, stationery & uniform

Responsibilities in Accounts.
• Maintain financial files and records.
• Establish and maintain supplier accounts.
• Implement financial policies and procedures.
• Prepare daily expense sheet report for reporting to director.
• Document financial transactions by entering account information.
• Develop, implement and monitor the accounting system of organization.
• Maintain debtors, creditors and partner’s personal accounts for directors reporting.
• Prepare asset, liability, and capital account entries by compiling and analyzing account information.