Project: (I-12 and I-16 Tower of PHA)
&
(RBPR-02 and RBPR-04 of WAPDA DBDP)
 
· Offered departmental administrative support.
· Preparing of bidding documents.
· Management of petty cash.
· Management of bills & vendors.
· Dealing with banks.
· Management of staff salaries & Payrolls.
· Management Information System (MIS). 
· Managing receivable and payable accounts, and payroll Handling.
· Procurement, budgeting and forecast.
· Preparing and processing tender solicitation documents, purchase order contracts
and leases.
· Administration work of handling the outstanding issues QA and Stores Work.
· Handling Commissary (Inventory/Stores/Raw Material).
· Reporting on daily basis in MS Excel format to Head office and Managers.

l Good Ability to work under pressure and to prioritize the workload.
l Good Ability to brief and train staff.
l Good Ability to use ERP system such as Oracle.
l Good Ability to multi-task while paying attention to details.
l Good  Ability to plan and manage projects.
l Sound judgement, integrity and tact when dealing with others.
l Good analytical and general organizational skills.
l Good inter-personal and communication skills

· Supply Chain Management.
· Hiring of Professional and non-professional staff.
· Training of new staff and guidance for the required projects
· Mainlining employee and employer relation.
· Inventory handling.
· Providing administrative support and maintaining record keeping.
· Audit verification of Stocks Accounts work.
· Coached new employees on administrative procedures, company policies and
performance standards.
· Supported efficient meetings by organizing spaces and materials, documenting
discussions and distributing meeting notes.
· Managed office inventory by restocking supplies and placing purchase orders to     
  maintain adequate stock levels.
· Performed general office duties, including answering multi-line phones, routing calls
and messages and greeting visitors.
· Tracked inventory and ordered office supplies encouraging cost-effective solutions.
· Maintained complex digital filing system for financial information.
· Executed record filing system to improve document organization and management.
· Maintained staff directory and company policy handbook for human resources   
   department.
· Coordinated bookkeeping activities in Quick Books and Lawson, including invoicing
and accounts payable.
· Prepared meeting minutes and edited subcontractor proposals, project punch list,
Transmittal and memorandums for organizational support.
· Assist to prepare and maintain record of disposal assets for review and final decision.
· Data entry register, record and maintains inventory accountability and control all fixed and non-fixed assets.
· Tagging and making GRN for new purchased fixed and non-fixed assets with coordination of warehouse staff.
· Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all assets.
· Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures.
· Keeps up to date records of all lost and damaged items and report them on monthly basis to SMA.
· Count and verify inventory list of each department on regular basis to make sure that inventory list and physical count result are accurate.
· Performs general office duties including inventory filling, hard and soft copy Assets Management and Control.
· Assist and coordinates activities and property movement and management of fixed assets for disposal, surplus, storage, or salvage.
· Check and process requests from staff and handle them for assets available in store.
· Plan, organize and implement physical count of Fixed and Non-Fixed assets of all offices on regular basis.
· Find discrepancies during physical count and conduct inspection.
· Print and prepare bar code and tag number for new purchased assets and damaged bar-code as necessary.
· Arrange and organize assets in main store and other site stores.
· Ensure that returning assets have all the necessary documents, return form plus Loss and damage form with approval.
· Report any discrepancy and illegal issues to the Directors.
· Regularly physical count, spot check and update store assets inventory list.
· Provides assistance for disposal of fixed assets and non-fixed assets and adjust them in system.
· Assist in coordination of auction activities including releasing items for auction, providing descriptions, photographing items, reconciliation, and preparation of monthly auction disposal report.
· Troubleshoots any assigned problems with purchase orders, deliveries, or pickups that require special attention.
· Provides backup assistance to the warehouse as required including receiving Assets, delivering assets to campuses pulling auctions, and store operation whenever required.
· Provide list of disposal assets ready for auction Assist in providing report on final physical count and report any discrepancies on time.
· Provide information to Sr. Manager Administration for Investigation and act on matters related to compliance, including the review of documents and other information that is relevant to compliance activities.
· Prepare Request for Information, Request for Quotation, Request for Proposal, and other procurement related documents, analyze responses and lead the procurement, including tendering & contracting.
· Negotiate with vendors on price and business terms.
· Collaborate with internal and external customers in getting clarity of the specification and delivery expectations.
· Review technical information/specifications of purchase orders, check the terms of Purchase Order with Contract terms and conditions, verify the commercial offers with existing market price trend.
· Resolve issues related to open purchase order, discrepancies in quality, quantity, and delivery time period etc., resolve problems raised at receiving end.
· Follow-up with Accounts department to ensure timely release of payments to suppliers.
· Explore good suppliers and recommend to Senior Manager Procurement to initiate organization partnerships.
· Initiate different types of agreements befitting for different procurement categories, also perform risk management on contracts.
· Participate in University advancement activities that is orientation, convocation, conferences etc., by timely handing over supplies, monitor execution of proper services.
· Put up month end progress report of all ERP of relevant category to Manager Procurement and ensure earliest closing of ERP .

Project:(Bahtur mor Flats of Wapda)
&
(RBPR-01,Cadet College Chillas of WAPDA, DBDP)
 
· Purchasing Site related material
· Maintaining record of materiel for Audits
· Oversaw budget and all purchasing needs for company.
· Daily Bank related activity (Bank Statements, Cash Deposit,Cheque Deposits etc).
· Daily Closing (Receipts making, reporting to Head Office).
· Petty Expense report making on fortnight basis.
· Decreased material expenses by managing tracking and supply.
· Devised and executed annual purchasing plans and contracts.
· Implemented policies to reduce cost and eliminate waste.
· Identified and targeted critical procurement issues, saving over in time frame.
· Received inbound phone calls from store managers and facility management
   associates, creating work orders and purchase orders to replace faulty or unsafe  
   equipment or conditions.
· Improved inspection policies to increase quality of raw materials and finished goods.
· Hiring of Professional and non-professional staff.
· Training of new staff and guidance for the required projects
· Maintaining employee and employer relation.
· Inventory handling.
· Providing administrative support and maintaining record keeping.
· Audit verification of Stocks Accounts work.
· Working on ERP system

Responsibilities as Assistant Manager • Management of a team of more than 50 employees • Management of petty cash • Management of bills • Dealing with banks • Management of staff salaries • Managing receivable and payable accounts, and payroll Handling • Administration work of handling the outstanding issues QA and Stores Work • Handling Commissary (Inventory/Stores/Raw Material) • Reporting on daily basis in MS Excel format to Head office and Managers • Supply Chain Management in Restaurant. • Inventory handling • Audit verification of Stocks Accounts work • Payroll of Staff, Admin Staff • Posting of Journal Vouchers in Online Software • Sales reporting to Head Office • Petty Cash Report and verification • Bank Reconciliation • Transportation of Goods from Karachi, Lahore, Islamabad • Utility Bills record maintenance, and Bill Payments Correspondence • Emails via Outlook to Head office and other concerned dep’t. • Filing and Documents Handling. • Some On Hand experience of Admin Dep’t (Maintenance of Stores/Equipment etc) Responsibilities as Trainee Manager • Daily Bank related activity (Bank Statements, Cash Deposit, • Cheque Deposits etc) • Daily Closing (Receipts making, reporting to Head Office) • Petty Expense report making on fortnight basis.

• Management of A/R accounts
• Account management of statistical processes
• Managing receivable and payable accounts, and payroll Handling
• Administration work of handling the outstanding issues.
• Handling the online banking functionality to address the issues faced by clients and giving them solutions.