 Run the company camp includes kitchen, lodging, cleaning and service
activities as well as company offices according to company policy and standards.
 Under supervision of the Chief Resident Engineer, monitor financial records
including Project Status Reports and Transaction Listing and reconcile field
records with the official expenditures records.
 Prepare request for payments Disbursement Vouchers ensuring that all the
supporting documents are available and in accordance with PITCO / Fichtner
rules & procedures.
 Facilitate the Chief Resident Engineer and the project team in day to day
administrative and logistics related activities.
 Manage operations and procurement related activities in consultation with
Head
Office Procurement Unit
 Facilitate Project team in IT related matters including liaison with IT Unit of
Head
Office and timely facilitation to staff in IT related matters
 Maintain travel record and fleet administration and make sure travel records are
updated and accurate as per the policies and procedures.
 Arrangement of accommodations and transportation for project team and
project related visitors.
 Maintain travelling database for field staff deputed at project site.
 Provide necessary support to Field Security In-charge for expatriate movements
from various locations.
 Arrange Meetings and events, inside and outside the project site area.
 Daily, weekly and monthly procurement of office running material from the
market.
 Preparation of monthly attendance sheet for the staff and share with the head
for the salary release.
 Taking care of office equipment and to make sure that all project related
equipment’s are properly functional.
 Taking care of project vehicles and to make sure that project vehicles are used
for the official purpose.

Arrange meeting/interview schedule for the evaluation team with key stakeholders both inside and outside of Islamabad, as requested by the evaluation team leaders.
Maintain schedule of interviews for evaluation teams, including location and time of each Interview and Communicate schedule updates on a daily basis.
Ensure evaluation team’s schedule is communicated and confirmed daily with hired Travel/security Company. Distribute cell phones and/or internet cards to team members.
Print questionnaires or other fieldwork materials as requested by the Team Leaders
provide inputs on in-field logistics, and ensure all necessary arrangements including travel arrangements and hotel booking
Communicate with SI home office management staff related to all quotations and procurement needed to support team administration and travel (domestic flights, hotels)
Remain available remotely to support the teams as problems/emergencies arise during fieldwork
Track and document all expenses, ensuring that appropriate documentation (receipts) are Collected and submitted to SI at the conclusion of each fieldwork stage.

 Ensure that inventory is properly tagged, and update the asset/inventory record according to the policies and procedures outlined in the GFA \"Property Management Manual.
 Update inventory register/database whenever there is a new purchase, asset movement, asset issuance, receiving and disposal.
 Control access to the equipment and take reasonable security precautions to discourage loss and theft of items.
 Establish a check-out/check-in system for property items that are used by multiple employees (for example, cameras, laptops etc.)
 Establish and maintain practices for the maintenance of equipment to include preventive maintenance and corrective repair to ensure that equipment is kept in good working condition.
 Supervise maintenance of generators and vehicles as per schedule and that repairs are carried out in an effective and timely manner in coordination with technical staff and outsourced company for timely response to reduce downtime.
 Reconcile the list of GFA assets and property on a quarterly basis against the records, including partners, and compile comprehensive GFA assets report, and submit to Manager Procurement and Operations.
 Perform an annual physical inventory check and submit a comprehensive report to Manager, Procurement and Operations.
 Keep record of warranties and plan maintenance accordingly.
Maintain the stock register (warehouse items) and make sure it is regularly updated in coordination with the Warehouse staff/ Office Assistants, as required.
 Report damage/loss to supervisor and/or budget holder in a timely manner.
Compile regular reports on weekly and monthly basis pertaining to warehouse and assets.
 Prepare monthly cash forecast and consolidate information from Program support units.
 Arrange transport services for movement of goods for projects and during emergency response through frame agreements with vendors.
 Update monthly air ticketing and hotel reservation record and share with supervisor.

• Preparation of purchase requisitions, purchase orders and other procurement requests.
• Obtaining quotations from the markets.
• Preparation of comparative statement for the quotations obtained.
• Preparation of inspection and receiving report for the procured items.
• Ensure that the procured Items are as per specification mentioned in PO and properly documented.
• Assist in reviewing invoices received from vendors and ensure that required supporting documents are attached with all invoices and signed by relevant team leads
• Maintain and update a list with detail costs of most common items procured in the near past and to be need in near future.
• Keep record of procured items on monthly basis.
• Coordinate with vendors and suppliers regarding quality of procured items.
• Coordinating payment of field invoices and troubleshoots vendor inquiries.
• Keep record of payment released invoices on monthly basis.
• Handle travel arrangements, including ticketing, ground transportation, boarding, and lodging.