Supply Chain
§   To identify requirements and maintain all supply chain infrastructures from an administration and operations point of view. Identify and analyse procurement and transport requirements.
§   Take responsibility for fleet management including developing vehicle plans for fuel and maintenance requirements and costing.
§   Work closely with the security coordinator to ensure the security of logistics infrastructure including selection, training, and management of drivers, security staff and delegation of responsibilities for locking and material releases.
§   Represented the organization in supply chain coordination meetings and ensured coordination with partners, and local authorities. Ensure participation and involvement in logistics cluster activities and coordination when there is cluster activation.
§   Ensured maximum standards of supply chain procedures and country policies were implemented and adhered to throughout the program, briefing and supporting relevant staff as required.
§   Managed and supported the supply chain and logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance. Ensure that the supply chain is appropriate and cost-effective, based on budget, markets, infrastructure, nature of the Organization’s programs, and need for timely delivery.
§   Provide advice and support to senior management on supply chain issues, and collaborate with staff on budgets, technical aspects of the program, and implementation mechanisms as required.
§   Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the supply chain aspects of the operation. Provided logistics training and capacity building as required across the program.
§   Allocate duties to drivers for field mobility, to ensure proper maintenance of vehicles and in running condition, to ensure the availability of vehicles in the pool for emergency/breakdown.
§   Ensure that procurements are made in line with the approved policy, the database for potential suppliers is maintained and documentary records are kept in a safe possession, keeping up-to-date event plans and documentation.
§   Plan the logistics and delivery of events in the most cost-effective way, remaining within the set budget, and recording and paying all invoices on time, following the correct internal processes.
Warehouse Management: Especially in flood emergency response projects in Sindh 2010-2011, and 2022-2023.
§   Supervise all aspects of warehouse management, including shipping/receiving, packing/planning, truckload planning, and personnel hiring.
§   Safeguarded warehouse operations and mitigated liability by establishing and implementing employee training in safety and security protocols.
§   Supervise all aspects of warehouse management, including shipping/receiving, packing/planning, truckload planning and personnel hiring.
§   Safeguarded warehouse operations and mitigated liability by establishing and implementing employee training of safety and security protocols.
§   Conducted daily data analysis to determine stock order quantities and identify potential shortages.
§   Offered Expertise in inventory management and current stock levels to facilitate accuracy and product availability.
§   Oversaw and motivating, leading, training and developing team in warehouse to increase efficiency.
§   Addressed internal supply problems hand-on and developed creative solutions to prevent delays and missed targets.
§   Maintain strong vendor connections at all stages, including arranging prices and delivery structures and managing specific shipments and paperwork concerns.
§   Recorded information, shortage and discrepancies to keep records current and accurate.
§   Managing all processes and functions within a busy warehouse.
§   Managing a team of up to 35 employees within the warehouse.
§   Coordinating racking and storing. Maintaining high standards of materials handling.
§   Responsible for warehouse security and accountability.
§   Ensuring stock/inventory levels are managed and controlled effectively.
§   Ensuring compliance with all Health and Safety regulations.
§   Using automated computer systems to monitor stock control.
§   Implementing new projects. Producing incident and performance reports for senior managers.
§   Making sure that all freight receipts and deliveries are carried out in time.
§   Scheduling work & rotes to meet fluctuations in staffing levels & workloads.
§   Updating & maintaining computerized & paper-based inventory and administrative records.
§   Responsible for the disciplinary & grievance procedures.
Procurement 
§   Prepare procurement plans according to project needs and log to achieve the requirement within the time frame and as per the organization’s policies.
§   To prepare the formal bid documents for items and services to ensure that the material complies with all procurement regulations.
§   Compiles reference data from a variety of sources to review compliance with policies and procedures. Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) to facilitate the purchasing process with established practices.
§   Maintain purchasing documents, files, and records (e.g. Requests for Proposal, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
§   Participates in meetings, in-service training, workshops, etc. to convey and/or gather information required to perform job functions.
§   Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) to update and distribute information and/or acquire resources to support purchasing operations in compliance with established guidelines.
§   Processes requisition into approved purchase orders to update and distribute information and/or acquire resources in compliance with established guidelines.
§   Reviews and authorizes purchase orders within assigned limits to facilitate on-site ability to acquire required supplies and/or equipment.
§   Review documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure completeness and accuracy of the purchasing process.

- Identified logistics areas for process improvement and cost savings to ensure expectations are met.
- Negotiated contracts with outsides providers to minimize costs to the company and customers.
- Maintained, tracked, and analyzed all inbound shipments, including working with carriers.
- Completed and followed up on all registration and traffic documents.
- Communicated all emergencies, delays due to weather and carrier schedule changes to customers.
- Acted as a liaison between logistics, carriers, and customers.
- Monitored shipments to guarantee on-time delivery.
- Use personal judgment and initiative to develop effective and constructive solutions to challenges and obstacles in import/export activity and procedures.
- Selection of clearance agent.
- Freight negotiation (sea & air).
- Preparation of documents
- To obtain Phytosanitary certificate, Health certificate & Non-GMO certificate for food precuts.
- Import L/C opening / TT transfer
- Import documents follow-up
- Coordination with Liner & CHA – Collecting DO and Clearing the Goods at the earliest.
- Submission of Bank documents.  
- Management of all logistics related tasks including procurement, transport and distribution, warehousing and stock management, and management of vehicle fleets, communication systems, and assets.
- Manage and support logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance.
- Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the programs, and need for timely delivery.
- Provide advice and support to senior management on logistics issues, and collaborate with staff on budgets, technical aspects of the program, and implementation mechanisms as required.
- Develops and implements reporting processes to communicate status to management and other stakeholders
- Ensure organizational priorities are communicated to Supply Chain field partners in a timely and effective manner
- Leads design and implementation of common distribution processes and systems. Ensures that processes and systems improve service, gain efficiencies, increase capacity and reduce costs
- Influences the process for evaluating bids, negotiating contracts and monitoring the performance of third-party logistics and carriers
 

Logistics Management
§   To identify requirements and maintain all logistical infrastructures from an administration and operations point of view.
§   Identify and analyses procurement and transport requirements including those of collaborating agencies and host counterparts as appropriate.
§   Working closely with the security coordinator to ensure the security of logistics infrastructure including selection, training, and management of security staff and delegation of responsibilities for locking and material releases.
§   Represented the organization in logistics coordination meetings and ensure coordination with partners, and local authorities.
§   Ensure Plan International participation and involvement in logistics cluster activities and coordination when there is cluster activation.
§   Ensured maximum standards of logistics procedures and country policies are implemented and adhered to throughout the programme, briefing and supporting relevant staff as required.
§   Managed and supported the logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance.
§   Ensure that the supply chain is appropriate and cost-effective, based on budget, markets, infrastructure, nature of the Organization’s programmes, and need for timely delivery.
§   Provide advice and support to senior management on logistics issues, and collaborate with staff on budgets, technical aspects of the programme, and implementation mechanisms as required.
§   Where delegated, be responsible for security management in line with Plan International guidelines and procedures. Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation. Provided logistics training and capacity building as required across the programme.   
Procurement
§   To prepare the formal bid documents for items and services to ensure that material complies with all procurement regulations.
§   Compiles reference data from a variety of sources to review compliance with policies and procedures.
§   Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) to facilitate the purchasing process with established practices.
§   Maintain purchasing documents, files, and records (e.g. Requests for Proposal, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
§   Participates in meetings, in-service training, workshops, etc. to convey and/or gather information required to perform job functions.
§   Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) to update and distribute information and/or acquiring resources to support purchasing operations in compliance with established guidelines.
§   Processes requisitions into approved purchase orders to update and distribute information and/or acquiring resources in compliance with established guidelines.
§   Reviews and authorizes purchase orders within assigned limits to facilitate on-site ability to acquire required supplies and/or equipment.
§   Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure completeness and accuracy of the purchasing process.
Administration
§   Physical verification of assets/inventory items and update accordingly in the system to ensure condition and further issuance as needed.
§   Preparing purchase requests & inviting quotations for the procurements, preparing supplier selection canvass sheets/comparative statements & issuing the purchase orders in favor of the selected supplier, and maintaining the full record of purchased office stationery.
§   Made reports of the full boarding and lodging of national staff and delegation of expatriates as travel authorizations, logistics arrangements, etc.
§   Maintenance and up-keeping of office automation equipment i.e. telephone landlines, internet, photocopier, fax machine, printers, air conditioners, electric power generator, etc.
§   Arranged training workshops, meetings, seminars & other outdoor activities Monitoring of standard of services provided by the third party based on the agreement signed with them and reported accordingly to the head of the Program, maintained office filing system as prescribed by the Int’l. Head Office to save time and to increase quality and quantity of work in minimum time.
§   Scrutinized the variances of expenditures with the budget vs. actual and monitored the field activities based on budgeted data, to verify the third parties/projects payments/bills according to the job contracts signed by the parties.
§   Maintained the reconciliation of store inventories such as Non-food relief items, Office stationery, and Office fixed assets, and reconciliation of Petty cash book and correspondences with Co-partner\'s office, Suppliers, Governmental & non-governmental departments, and Field offices.
§   Supervised the support staff to maintain a hygienic environment in office premises, payments of utility bills with control, and analyse expenses. Supervised advertisement/publicity matters were concerned with Govt. / Public offices.
§   Maintain a strong check on communication tolls, energy equipment, and backup of these sources such as electric generator, internet, and landline telephone connections for smooth operations.
§   Issuance of fuel fleet cards along with control and analysing the expenditures, thoroughly checking on Company vehicle’s logbooks, and maintaining its record. Prepared Company vehicle’s repair and maintenance expenditures controlled and analysed the expenditures, and tried to identify the areas which exceeded the usual consumption, by the budget.
§   Maintain a record of furniture & fixtures, hired new premises for office. Building maintenance as janitorial services, office layout….etc) established
and maintained positive work relationships with government authorities for smooth administrative services.
Security
§   To ensure the security of staff, to establish safety and security risk assessment of staff and office building and its implementation.
§   Attend security meetings organized at the Area / Project Office level and maintain regular contact with other NGO/UN security focal points.
§   As a focal person for the Security Review Team (SRT); prepared emergency evacuation plans, and organized drills to ensure the implementation when required. Liaison with police and other security agencies and ensure security plans are updated regularly in collaboration with the Country Security Manager.
§   Monitor staff movement to ensure compliance with the Field Security Manuals while traveling in the field.
§   Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; and permitting entry. Monitor alarm systems and closed-circuit television (CCTV) systems. Prevents losses and damage by reporting irregularities; and informing violators of policy and procedures. Compile reports by recording observations, information, occurrences, and surveillance activities.
§   Preparing contingency and evacuation plans reviewing the policies according to situations and ensuring implementation with the coordination of staff. And exchange the day-to-day security situation with staff for their safety and security.
§   Conduct frequent meetings to discuss the SOP and training regarding how to use the communication tools, firefighting equipment, and how to react in a panic situation, etc.
§   Maintains the organization\'s stability and reputation by complying with legal requirements.
§   Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer\'s instructions; troubleshooting malfunctions; calling for repairs; and evaluating new equipment and techniques. Contribute to team effort by accomplishing related results as needed.

Human Resource Management
§   Screening CVs for vacant positions; examine new recruitment documents such as standard forms, contracts, credentials, etc.
§   Conducting the interviews for vacant position, process of selection, and further competition of documentation up to joining report and forwarding it to central accounts for payroll inclusion update the record of all new staff under the process of employment to management.
§   Placement, transfers of potential and current employees within departments and other stations.
§   Maintained employee’s leave record i.e. sick, short, annual, maternal/paternal leaves as well as attendance/absence and in/out activities. Issuance of attendance / ID cards for hired employees.
§   Compiling & forwarding all the supporting documents that are required for the employee appraisals such as copies of resume, warning letters, appreciation letters, part performance review forms, etc. to the appraiser prior.
Handle routine administration of medical and life insurance and/or other benefits, to prepare Employees Social Security and Old Age Benefits contribution and submission to respective offices. And prepare correspondence (letters / e-mails / memos)
Administration
§   Day-to-day management of supplies, equipment, and facilities for the organization, as appropriate. And further to include inventory management, logistic, security, horticulture, and related activities.
§   Supervise advertisement/publication of tender notices/ publicity matters concerned with Govt. / Public offices.
§   Issuance of fuel fleet cards along with control and analyze the expenses. Checking of company vehicles logbooks and maintaining its record, prepare company vehicles repair and maintenance expenses and record, control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the budget

Administration
§   Day-to-day management of supplies, equipment, and facilities for the organization, as appropriate. And further to include inventory management, logistic, security, horticulture, and related activities.
§   Supervise advertisement/publication of tender notices/ publicity matters concerned with Govt. / Public offices.
§   Issuance of fuel fleet cards along with control and analyze the expenses. Checking of company vehicles logbooks and maintaining its record, prepare company vehicles repair and maintenance expenses and record, control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the budget
Human Resource Management
§   Screening CVs for vacant positions; examine new recruitment documents such as standard forms, contracts, credentials, etc.
§   Conducting the interviews for vacant position, process of selection, and further competition of documentation up to joining report and forwarding it to central accounts for payroll inclusion update the record of all new staff under the process of employment to management.
§   Placement, transfers of potential and current employees within departments and other stations.
§   Maintained employee’s leave record i.e. sick, short, annual, maternal/paternal leaves as well as attendance/absence and in/out activities. Issuance of attendance / ID cards for hired employees.
§   Compiling & forwarding all the supporting documents that are required for the employee appraisals such as copies of resume, warning letters, appreciation letters, part performance review forms, etc. to the appraiser prior.
Handle routine administration of medical and life insurance and/or other benefits, to prepare Employees Social Security and Old Age Benefits contribution and submission to respective offices. And prepare correspondence (letters / e-mails / memos) 

§   In my multi-shaded role as area controller with a big team of more than 200 field staff, I have managed and motivated my staff, recruit the best team, trained them for marketing specific brands.
§   Develop their skills according to company policies and employment laws; support Company at different exhibitions.
§   To prepare weekly/ monthly reports, establish and maintain a positive working relationship with government administrative authorities for the execution of promotional activities.
§   To motivate and supervise members of the marketing team to achieve the Objectives, whilst fostering a team spirit, mutual co-operation, and cross-marketing opportunities.
§   Prepare working plans for different promotional projects for the required period within the agreed budget and timescale, to execute new ideas for the promotion of different brands. 

§   In the first assignment of my career handled my office desk along with additional responsibilities in the absence of the Regional Manager. It further strengthens my professional approach and how to deal independently in a pressure environment as well.
§   My core role was to provide administrative and clerical support to the Company’s marketing and administrative operations.
§   Preparing letters/emails/memos, compiling the personnel data for further requirements, liaise with Regional Manager regarding the fulfillment of vacant positions.
§   I had also managed and purchased accessories for different promotional projects as required within agreed budgets, manage the travel arrangements as required (hotels/tickets reservation, etc.)
§   Identify suppliers and contractors for transportation of promotional activities; maintain an accurate and up-to-date filing system ensuring that all relevant documentation is kept in files. Control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the allotted budget.