Job Description:

Record and report both qualitative and quantitative aspects of progress against the annual work plan and relevant proposals to the Head of MEAL.
Assist in maximizing involvement of project team in meeting their objectives and targets against their specific project proposal/trackers through the establishment of a follow-up system
Provide support to identify strengths, weaknesses, opportunities and constraints of organizations projects in the mentioned program areas.
Support in process and tool development for needs assessments, baselines, End lines, PDMs, internal reviews etc.   



Conduct monitoring, Strengthen the organization’s M&E System and design MEAL framework for donor funded projects





Assist in the strengthening/development of M&E systems for projects in Sindh province to identify the key performance indicators (at output and outcome level) and tools for monitoring of program portfolio in field and comparing it to targets agreed in the project proposals



Undertake regular visits to the field for data collection, develop monitoring reports and identify any course correction/modifications that might be needed in the project implementation as well as the current M&E system and practices for better performance
Develop proper monitoring tracker and closely follow up with program team to check whether or not key recommendations given in monitoring reports are being followed
Identify, analyse and synthesise lessons learned from program implementation and facilitate program staff for the incorporation of those lessons into the activity development cycle of projects




Assist in needs assessment, baseline/end line surveys and impact assessments analysis and reporting for projects in the afore mentioned programs
Facilitate and assist in external evaluations, impact assessments and mid-term reviews
Assist in the organization, facilitation and conduction of trainings and other capacity building activities pertaining to DRR, Humanitarian assistance, Education, Livelihoods and Health
Support team is developing MEAL frameworks during project development and write/ improve MEAL sections in the proposals  

The responsibilities listed above cover most of the tasks that would be performed by the individual in this position; however, the Senior MEAL Officer can also be assigned other relevant official tasks by the Direct Supervisor/ Management as and when required.

·         Collect and manage data collected with the support of vaccinator, LHWs, CBVs and local CSO for COVID-19 unimmunized population.
·         Develop monitoring tool for data collection.
·         Support the team for data analysis and develop strategy to reach the unimmunized population
·         Regular monitoring of the program activities through supportive supervision and monitoring.
·         Involve with health department and EPI program Sindh to collect and disseminate the information.
·         Support provincial Jhpiego team and EPI Program Sindh to implement the strategy.
·         Support program teams to draft, edit and format program documents, including deliverables such as, brochures, flyers, ads, promotional videos, slideshows
·         Assist with developing and producing documents, reports and presentations according to Jhpiego guidelines for internal program needs and externally for dissemination.
·         Develop monthly project reports and documents.

The MEAL/IM Officer ECHO-09 is responsible for:
·         Proactively engage with the partners to compile information on their activities, updating the related database;
·         Review incoming data for completeness and consistency and advise the project team on the tools for improving data logging, entry and processing.
·         Manage the program curated database (monitor quality of information to be shared according to the information sharing protocol)
·         Implement ACF MEAL Framework and ECHO-09 MEAL Plan,
·         Help the project team and partners to build their capacity in efficient data collection and management processes.
·         Provide the sector partners with the updated MEAL Plan/KPs and receive monthly reports against them.
·         Support and ensure that each of the projects within thematic area is covered by a quality MEAL plan.
·         Support in developing and amending the needed tools for MEAL (Observations, PDMs, Baseline/Endline, Studies, surveys…etc.)
·         Support partners to effectively complete tool for measuring quality benchmarks.
·         Support consistent and systematic integration of MEAL issues into the project (identification of gaps in the implementation and facilitating identification of solutions to enhance quality implementation
·         Support MEAL & IM Manager, MEAL officer (Shared), partners’ training on remote monitoring tools and quality benchmarks.
Mission 2: Data Analysis and use
·         Be the primary focal point with partners for data management, developing and maintaining information databases in addition to the conducted Monitoring and Evaluation tools.
·         Become the primary analyst for weekly data, monitoring trends and highlighting concerns.
·         Support coordination, analysis and draft findings for the project technical surveys as well as multi sector assessments, generic surveys and evaluations as needed.
 
Mission 3: Visualization/ Reporting
·         Coordinate with SPM and  MEAL & IM Manager to review weekly/monthly data submissions from partner team, including MEAL plans per partner as well as project achievement tools.
·         In collaboration with MEAL & IM Manager, provide monthly analysis and reporting against the needed regular requirements with appropriate set of recommendations to the project/program management as a part of the Learning process.
·         Develop analysis and top line reports for to be communicated with internal and external stakeholders.
·         Support the sector team(s) in donor reporting with accurate figures
Mission 4: Evaluation and Assessment
·         Support MEAL & IM Manager, in conducting baseline, end-line, PDM surveys for ACF.
·         In coordination with MEAL unit support partners in situation analysis (study methodology, tools and approaches) and need assessment for the new project/program development.
·         In coordination with MEAL unit support for conducting mid-term as well as final project evaluations as per the requirement
Mission 5: Partnerships
·         Support partners in developing coherent DIPs, tracking sheets, progress reports have meaningful participation in Project Review Meetings, etc.
·         Conduct periodic review of project plans to identify bottlenecks and the ways those bottlenecks could be addressed
·         Contribute to the improvement of effective system for complaints handling and response mechanisms at the projects level for partners.
·         Support partner in maintaining effective information sharing mechanisms as per information sharing protocol
·         Support training on beneficiary accountability and feedback mechanism
·         Contribute to improvements in partner’s accountability system and procedure
Mission 6: Learning
·         Assist ongoing learning activities e.g. consolidated routine learnings/findings. After Lesson Learnt Review workshops, prepare lessons learnt and best practices report.
·         Support generating quality learning through evaluations’ reports, monitoring report, researches, partner’s visits, accountability system and document learnings.
·         Promote learning culture throughout sharing and utilization of learning during project.
·         Collect relevant data, information documents (reports, project plans and proposals, M&E plans, data and information) information and ensure proper and systematic storage and filing.
Mission  7--: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies
·         Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies  
·         Implement all work related activities with a gender, inclusion and child protection lens
·         Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.

·       Collect weekly, monthly database from all basis and consolidate into report format as per donner or organization requirements.
·       Data Cleaning and Data consolidation. Capacity to ensure quality data processing and identifying and addressing issues with data collected Plan, Manage and supervise database team in sub-bases in Sindh Update and optimize database according to project need
·       Extract data/reports in understandable formats as per project
·       /departments needs
·       To ensure proper filing of data (Soft and Hard filing)

He/ She Will be part of the program department and shall directly report to the project manager TPK.
Will be a key member of MEAL department for program quality support within the SIF Pakistan mission
Will be managing all the data in soft form related to project beneficiaries (collected during surveys and assessments and during project implementation.
Will be responsible to manage and update information on project beneficiaries on regular basis and ensure data backup and Maintenance.
Roles & Responsibilities:
Compulsorily respect GDPR (General Data Protection Regulation)
Share data only with the authorized staff within the organization.
Assist project team in data collection, data cleaning and data consolidation related to surveys, assessments and project activities as well as direct and indirect beneficiaries.
Ability to ensure quality data processing and identifying and addressing issues with gathered data.
Liaise with the project teams in the field and provide technical and procedural assistance where required.
Possess ability to manage and supervise data entry process in the field to meet mandatory project deadlines.
Possess strong skills to work on database tools especially on MS ACCESS, MS Excel and SPSS and others Knowledge and expertise in Pivot tables and slicers are a must.
Experience of developing webpage/sites and social media pages will be considered as an asset.
Should be able to modify/update database according to field/Country Office and HQ requirements.
Possess ability to troubleshoot technical issues related to computer hardware and software etc of all Islamabad staff.

Any other tasks assigned by the Project Manager-TPK.

To ensure regular gathering of data collected by R&D field enumerators and Program Team To ensure accurate and timely entry of data into the database; To develop distribution sheets for program teams Re-verification of entered data as per the plan of activities To ensure proper filing of data and backup on daily basis at the end of day. To ensure, read first the questionnaire and correct the mistakes before any entry in the database. The DEO will be responsible to highlight the missing values before entry and discuss the entry mechanism with Database Officer. Data Entry Operator will responsible web based entry SCOPE.
Any other activity assign by the Database Officer when required. B. Reporting To work according to the priorities set by the Database Officer To report to the Database Officer at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies

Monitoring Medical and Surgical Supplies Usage:
·     Regularly monitor the usage of medical and surgical supplies at the District Headquarters Hospital.
·     Analyze consumption patterns and identify any discrepancies or irregularities.
·     Ensure adequate stock levels are maintained to meet the hospital\'s needs.
·     Collaborate with relevant departments to address any supply chain issues or shortages.
Monitoring Primary School Assessment Process:
·     Oversee the assessment process of primary schools within the district.
·     Ensure assessments are conducted accurately and by established guidelines.
·     Collect and analyze data on school performance and identify areas for improvement.

Distribution Process of Books and Shoes:
·     Monitor the distribution process of books and shoes to primary school students.
·     Ensure equitable distribution and adherence to distribution schedules.
·     Conduct feedback from teachers, students, and parents regarding the quality and adequacy of distributed items.
·     Address any issues or concerns related to the distribution process promptly.

Conducting Stakeholder Meetings:
·     Organize and facilitate stakeholder meetings with key personnel, including the District Health Officer, Civil Surgeon, and Medical Officer Head of Department.
·     Coordinate agendas, presentations, and follow-up actions from meetings.
·     Foster collaboration and communication among stakeholders to address challenges and achieve common goals.
·     Provide updates on project progress, challenges, and opportunities for improvement.
Data Management and Reporting:
·     Maintain accurate records of medical and educational data relevant to the cluster coordination role.
·     Prepare regular reports on supply usage, school assessments, and distribution activities.
·     Analyze data to identify trends, challenges, and opportunities for improvement.
·     Present findings and recommendations to relevant stakeholders for informed decision-making.

Continuous Improvement:
·     Proactively identify opportunities for process optimization and efficiency gains within the M&E cluster coordination scope.
·     Conduct feedback from stakeholders and incorporate suggestions for improvement into ongoing operations.
·     Report about best practices and emerging trends in medical supply management and educational assessment.
·     As an M&E Cluster Coordinator, these responsibilities are crucial for ensuring effective monitoring, evaluation, and coordination of medical and educational initiatives within the district.

To ensure regular gathering of data collected by R&D field enumerators and Program Team
To ensure accurate and timely entry of data into the database;
To develop distribution sheets for program teams
Re-verification of entered data as per the plan of activities
To ensure proper filing of data and it’s backup on daily basis at the end of day.
To ensure, read first the questionnaire and correct the mistakes before any entry in the database.
The DEO will be responsible to highlight the missing values before entry and discuss the entry mechanism with Database Officer.
Data Entry Operator will responsible web based entry (WOW) WFP Works Operation.
Any other activity assign by the Database Officer when required.
B. Reporting
To work according to the priorities set by the Database Officer
To report to the Database Officer at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies.

The data entry operator’s duties and responsibilities will include but not necessarily be limited to the following;

1. To be work on data entry process under the supervisor of CMP team, as well as uploading and cleaning procedures. He/She will work with the Program Manager and M&E team to make sure data entry in the proposed database:

a. How MIS system and other database (if needed) will be used?

b. What data standards will be adopted?

c. What procedures will be used to ensure quality (accuracy, integrity, and completeness)? of data

d. How will data storage and preservation be handled?

e. How will data security management (access, erasure, security, privacy) be ensured?

g. What procedures will be used to upload/transfer/share data?

2. Data cleaning and uploading. Data will need to be reported periodically to CMP Program Manager and M&E Unit. He/She will write the program for cleaning and uploading data and will verify. During the course of this STTA, he/she will ensure data is uploaded and cleaned.

• Work in close collaboration with Deputy Coordinator on a regular basis and main liaison with field teams. Effectively manage and ensure data collection validity, authenticity and completeness of coverage.
• Ensure that international and standard ethics applicable to data collection/research are adhered by the Enumerators.
• Ensure compliance to the guidelines and instructions provided in the Data Validation Guidelines and through trainings.
• Regularly compare and deliberate the results of the validation processes with colleagues and discuss ways to improve the accuracy of data collection. In the event of identification of such improvement aspects ensure that the information reaches the Survey team & Deputy Coordinator.
• Ensure that any guidelines provided by the technical experts/project manager for enhanced data validation are followed.
• Monitor the Interviewing process from time to time to assess the method of data collection, without interfering or disturbing the interviewing process. Regularly document challenges, security issues faced in field and report to Deputy Coordinator & survey team. Also document Lessons learnt.
• Report any regular inconsistencies whether relating to the data, the data collection process or any particular issue to the Deputy Coordinator and Technical Experts as soon as possible.
• Ensure that security guidelines are followed strictly and responsibly and ensure the safety and security of self and team members at all times.
• Any other task assigned by Chief Executive.

To ensure regular gathering of data collected by R&D field enumerators and Program Team
To ensure accurate and timely entry of data into the database;
To develop distribution sheets for program teams
Re-verification of entered data as per the plan of activities
To ensure proper filing of data and it’s backup on daily basis at the end of day.
To ensure, read first the questionnaire and correct the mistakes before any entry in the database.
The DEO will be responsible to highlight the missing values before entry and discuss the entry mechanism with Database Officer.
Data Entry Operator will responsible web based entry (WOW) WFP Works Operation.
Any other activity assign by the Database Officer when required.
B. Reporting
To work according to the priorities set by the Database Officer
To report to the Database Officer at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies.

Data punching as per the specified formats 
Daily Updates to the supervisor Responsible to rectify the errors which occurs during data entry and communicate to responsible person timely
Complete the given target of data entry within the set timeline
Maintained ass the recorded and entered data in file boxes
Data Entry Operator will be responsible to rectify any errors identified by the supervisor

• To ensure accurate and timely entry of data into the database.
• To ensure proper filing of data.
• To work according to the priorities set by Database Officer/Supervisor.
• To report to the Database Officer/Supervisor at frequent and regular intervals on the progress of data entry and any outstanding inaccuracies and / or discrepancies.
• To develop distribution sheets for program team.
• To ensure regular gathering of data collected by AME Monitors and of distribution sheets.

• Collect the data from field staff in hard version
• Clean data and share findings with field staff
• Maintain all computer and installation of software’s and Windows
• Organize proper filling of data
• Remove errors from data with consultation to field staff
• Liaison with CFW officers in context of data
• Share issues and challenges to field staff regarding data
• Submit Work Plans & Project Progress Reports

• Data entry operator is responsible to enter data into computer. Sometimes data is entered to ensure proper work whereas sometimes it is entered into the computer as their job requirement. Entering data is a significant part of computer operator’s daily routine.
• Set computer control to a specific duty that can be included in their duties.
• May also be responsible to store items that are related to computers such as disks, files etc.
• Add / delete/ modify records.