Coordinator ECE Operations oversee daily operations, procurement, logistics, and administrative management in support of programming, and ensures compliance with donor regulations- UNICEF and Directorate of Elementary & Secondary Education KPK policies. Coordinator ECE Operations supports operational requirements of Directorate of Elementary & Secondary Education KPK programming as well as at all district of KPK including newly merged districts.
Key Accomplishments
· Oversee & conduct procurement & logistics processes, including the oversight and effective management of drafting and/or reviewing RFPs and RFQs, conducting bid analyses and evaluations, drafting procurement contracts, and reviewing contract deliverables.
· Procurement
· Ensure the maintenance of accurate and complete files of procurement documentation.
· Review all procurement processes and actions for compliance with donor rules and regulations, as well as UNICEF policies.
· Ensure all procurements are well planned, tracked and fairly priced as per value for money.
· Maintain and conduct regular review of the Procurement SOP ensuring its compliance with the field offices.
· Arrangement and booking hotels for trainees and officials. 
· Ensure the maintenance of accurate and complete files of procurement documentation.
· Ensure all procurements are well planned, tracked and fairly priced as well as maintain recordkeeping of procurement files. 
· Issue service agreements to Master Traininers and have to prepare Long Term Agreement for frequently procure goods & services 
· Logistics
· Oversee logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives.
· Manage the tracking of all supplies, equipment, and materiel in transit, through its receipt, storage, and onward distribution.
· Manage and share pipeline and supply chain information, ensuring that program staff are well informed and well prepared for incoming goods and materiel. Ensure timely reporting on stock status to help program staff with planning of stock replenishment. Oversee all matters and logistics relating to vehicles, transport and fuel management, to ensure all vehicles are insured, managed correctly, being driven safely,
· maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
· Support and strengthen country office procedures and policies as necessary for the effective management of the emergency supply chain, vehicle fleets, communication systems, and the logistics components of the emergency response program.
· Assess physical environment of ECE classroom, provision of quality material, room arrangement, standard display for thematic learning corners, adequate and proper lighting arrangement, furniture quality as per ECE classroom standards.
· Contributing to analytical work of the Team in her/his identified fields of expertise
· Liaising and co-operating with DoE, KP, District Education Officers, Head Teachers of selected schools to ensure effective use of ECE classrooms
· Identify lessons learned and develop case studies to capture qualitative outputs of the project
· Be responsible for day to day management of administrative, financial and operational aspects of the project
· Ensure high quality information and visibility of the Project activities to the mass media & stakeholders;
· Coordinate for organizing meetings, workshops, conferences, trainings and related activities
· Administration
· Management of Peshawar office, IT, liaison and maintenance staff.
· Ensure close follow up and information sharing on host country legal issues and the regulatory environment.
· Oversee asset management, tracking and reporting.
· Ensure appropriate and relevant liaisons with Government of KP authorities pertaining to project implementation and the regulatory environment.

To ensure operational and logistical support to the field teams, the Roving Field Officer Operations is based in the Peshawar office and deploy in the field offices in North Waziristan, Orakzai, and Kurram while it will assist program teams to coordinate with government representatives in KP, likely Deputy Commissioners, line departments and other government structures, as appropriate, at the district level. To assist PDO in planning, management, execution and monitoring of all project activities.
Key Accomplishments
· Lead all operations including but not limited to administration, logistics, procurement, budgeting, financial, and property;
· Supervise the Contractor’s day-to-day field presence in the areas of operations (including the project\'s facilities such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting;
· Ensure the successful implementation of project activities, including planning and the transparent procurement of grant-related goods and services. Successful implementation should include on-going consultative processes, and government and community involvement in all phases.
· Participate in the bidding of grants and assist and guide the logistics staff in relevant documentation.
· Provide day-to-day active support, advice and coordination with program team on operations and contract management issues;
· Support the IPC in organizing multi-stakeholder workshops and meetings both at inception and throughout the project’s life span;
· Monitor with the team the physical and financial delivery on periodic basis, perform trend analysis, forecasting and identification of delays, ensure timely implementation of corrective measures to address deviations from scope and time;

Preparing the final report on all program logistical process including the goods & services, program procurement policies compliance and procedure for replication in other programs. Providing my inputs revisions/modifications in procurement process including RFQs, ITBs, RFPs bids, proposals and evaluation based on the lesson learned from the ten years of program life. Closing/clearing of all open POs in the SAP and database, supporting the finance and IT in reconciliation and DE obligation of budgets, preparations of deeds of donation for all office assets and equipment’s, safe disposal of documents in hard and to maintain the track record of all the procurement related documentation and successful handover to the IOM Logistic Unit. To report and update the Resource management officer and Chief of Party upon the progress towards closure.

Supervise program wide procurement of goods and services as well as examine and revise program procurement policies, including RFQ, ITB or RFP, receipt of quotations, bids, proposals, evaluation and negotiation of conditions with contractors or vendors. Skillfully maintain different trackers for devising internal control system to produce and dispatch purchase orders and contracts. Write and communicate success stories about local procurement with field teams and relevant units to assure inclusion of information in database / weekly activity notes.
Key Accomplishments
• Played a key role as a Logistics officer and established Standard Operational Process (SOP) between centers to improve customer retention and best practices, while exceeding organization goals.
• Actively liaised with vendors and field staff to examine procurement of new grants and presented advice to streamline local procurement and assure timely and safe delivery of supplies.
• Formulated and revised tasks documents to procurement & logs assistants, and delivered guidance to complete tasks in a timely manner and assure compliance of procurement policies.
• Developed a bid opening committee and devised strategies to revise budgets for new grants and deliver market rates, while assuring transparency in procurement processes.
• Steered logistics unit meetings to appraise bid documents of infrastructure grants and award contract to potential contractor in accordance with program procurement policies and procedures.

Spearheaded warehouse operations and devised strategies to control supply stock, monitor consumable materials, and minimize no undue overstocking or loss. Deposited stocks and equipment held by the project safely, correctly and securely depending upon the item classification. Handled fleet operations for vehicles by the program, including vehicle rentals, movements, maintenance/repairs, fuel supply, and accident reports and assured proper insurance coverage and safe running conditions of vehicles. Delivered overall supervision and coordination of staff and activities in the procurement and logistics unit. Created and retained records of all aspects associated with procurement and logistics to follow highest standards.
Key Accomplishments
• Directed, negotiated, and evaluated Request for Quotations (RFQs), Purchase Requisition, (PR) and Bid Analysis Statement (BASs), receipt of quotations, and bids or proposals of contracts in compliance with IOM rules and regulations.
• Spearheaded procurement activities with IOM procurement policies, financial rules and regulations and donor regulations, while observing and following reporting and auditing requirements.
• Applied logistics and supply chain, and inventory stock control policies and procedures in order to prevent over ordering and return of dead stock to the Logistics Centre.
• Led supply chain teams to administer delivery of procurement, good governance, and management of the supply chain.

Generated documentation for procurement department and handled logistics of goods and services in accordance with ACTED rules and regulations. Functioned in close collaboration with suppliers and freight forwarders to deliver goods and services in a timely manner. Raised purchase orders and acquired approvals in accordance with procurement procedures. Streamlined reporting requirements process and documented contract status updates in periodic reports and presentations.
Key Accomplishments
• Produced and retained records on procurement process, documents, and files to ensure transparency and accountability.
• Facilitated strong decision-making and communication by creating and presenting monthly reports on analytical insights, assessment findings, trend analysis, and technical/statistical summaries.
• Visited distribution sites to assess transparent distribution of goods as well as maintain procurement and stores records through close collaboration with finance unit.