Major ResponsibilitiesProcessing Bank transactions/journal vouchers, implement internal control procedures. Ensure that the Bank book is updated on daily basis.Review and check all bank/cash payments are in compliance with donor and IRC requirements.Support in implementation of Integra system, including clearance of outstanding balances in Balance sheet.Reconciliation between the SUN and Integra during transition period.Prepare Cash and bank payment documents with accurate coding as per policy and highlight any shortcomings in the documentation for rectification by the program.Ensure that invoice is supported with all supporting documents for donors verifications.After the completion of payment documentation and necessary approvals, the Finance Assistant will submit the documents to Sr. FM for further processing.Update the payment log register on regular basis.Check the cash reconciliations/cash count sheets on regular intervals.Checking field office upload sheets and voucher on monthly basis.Processing and finalizing the monthly/fortnightly transactions spreadsheets for onward posting to SUN accounting system. Ensure that all information in the spreadsheet is accurate and complete.Keeping an updated record of prepayments in respect to staff insurance, rents for all offices, and their monthly amortization.Ensure accurately filing, scanning, and label the documents of the project for easy access.Assist in preparation of quarterly and annual reporting package on time for Sr. Finance manager review.Ensure proper and complete record is maintained for audit purpose.

As mention below

As mention below

Accounts Payable: •Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals and account coding in accordance with organizations requirements. •Prepares cheques and associated reports, as required in accordance with organization schedules. •Prepare and maintain pre-authorize payments monthly or as required. •Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly. •Reconcile Accounts Payable sub-ledger to General Ledger monthly. •Enter and reconcile cheques cashed to accounting software monthly. •Respond to vendor inquiries as required. Accounts Receivable: •Process all client or miscellaneous payments daily or as required to sub-ledger. •Maintain and distribute accurate listing of overdue accounts and suspensions in accordance with organization policies. •Refer overdue accounts to Manager of Finance for adjustments, write- off or collections. •Prepare accounting adjustment forms where required. •Respond to client or payer account inquiries as required. Payroll: Maintain a working knowledge of the payroll processes and software and provide backup as required. General Ledger: •Assist the Manager of Finance with monthly general ledger reconciliations as required. •Prepare monthly bank reconciliations for approval of the Manager of Finance. •Assist with annual budget preparation as required as well.