概要


  • 8 years of experience in coordinating variety of projects, Administration functions and/or Logistics components (e.g. Supply Chain Management, Procurement, Fleet/ Travel Management, Event Management, General & Staff Administration, Warehouse Management and Expats Movements, Security Operations, etc.) for the purpose of completing activities and/or delivering services in a timely manner

  • Deft at responding to various inquiries from a variety of internal & external parties for the purpose of providing information or direction and/or facilitating communication among parties

  • Skilled in scheduling a wide variety of activities (e.g. acquiring, forwarding and receiving of goods, event management, meetings, accommodations/hotel booking, visa processing, flight reservations, facility usage, etc.) for the purpose of making necessary arrangements

  • Provided support in several projects; PQM (USAID), HANIF (UK Aid), MCSP (USAID), PACKARD (David Lucile foundation), Metro Bus, Mobilink, PTCL, TOT (WHO), SHS (WB), DRR (ADB), Stabilization Centers (WHO), CMAM (WFP) & RH through Community Mobilization (DKH)


项目

PQM
HANIF
Stabilization Centers (W.H.O), CMAM (W.F.P) & RH through Community Mob
TOT (W.H.O), SHS (W.B.), DRR (A.D.B.)
Metro Bus , Mobilink , PTCL

工作经历

公司标识
Admin & Logistics Associate / Consultant Administration
United States Pharmacopeia
Oct 2017 - Dec 2019 | Islamabad, Pakistan


Facilitated program department in conduction of their activities for successful implementation of projects and interventions
Managed all procurements of goods and services for implementation of project by working closely with operations manager. Managed relationship with vendors; to ensure smooth delivery of activities.
Assisted Organization, to complete procurement process (assisted in finalizing scope of work, assisted in preparing of procurement request, raised RFPs / RFQs, prepared bid summaries, preformed due diligence of selected vendors, completed procurement from and reviewed SLAs /Contracts for approvals) for required good and services in timely manner.
Forecasted plan for new site establishment, developed procurement plan to establish new site, ensured procurement as planned and updating tracker and keep requestors updated.
Budget forecasting for project activities, seeking approvals and organizing events; coordinated with concern authorities for meetings, nominations, arranged their lodging and managed their travel itineraries as per requirements of program team, assisted in visa processing for staff travel; managed flights & vehicle reservation by working closely with security department, oversee all the event/training management, arrangements of supplies i.e. required to team.
Requested program advances and submitted their reconciliations, managing petty cash to cater daily office needs.
Submitted bills and all documents for vendors payment processing informing about GST exemption cases, ensured completion of deliverables and all supporting documents are in place for payment processing as well as for audit.

Developed inventory list, maintained record of accessories and ensured urgent availability, maintained inventory record of office by making periodic checkes and ensured proper maintenance of assets, also ensured proper handing taking / record of donated equipment / supplies.
Maintained tracking systems, such as procurement, Payment Tracker, contracts, deliverables and approvals. Established and maintained electronic and paper filing systems to a high standard.
Ensured the development, maintenance, cleanliness, repair and security of building for smooth working environment, provided administrative support to office.

公司标识
Training & Logistics Assistant
Jhpiego
Apr 2017 - Oct 2017 | Islamabad, Pakistan


Oversee all procurement and on-going management of assets and supplies, including documentation of required specifications i.e. Making PRs, RFPs, RFQs, Bid Summaries, Basis for Vendor Selection Forms, Purchase Orders or Services Agreements and their scope of work, in line with Jhpiego and donor procurement policies. Assisting the preparation and execution of Purchase Orders, Sub-Contracts, Consultancy Agreements, and Lease Agreements in compliance with rules and regulations
Maintained the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.
Maintained tracking systems, such as procurement, Payment Tracker, contracts, deliverables and approvals, among others.
Worked closely with the Jhpiego Finance to ensure prompt payment for all goods and services received.
Submission of GST exemption for all those cases where applicable on operations side.
Facilitated program teams in conductions of trainings and events; include arrangements i.e. lodging, accommodations & supplies, ensured all documentation of purchases for payment processing, perdiems processing, consultant facilitation fee processing and petty cash handling.
Oversee and schedule vehicle usage, including vehicle log books, driver overtime and processing outstation allowances as per services contract
Executed field supplies distribution plans and keeping proper record.
Developed corporate vendors rate list, contracting for yearly business rates.
Provided administrative support to colleagues as required.

公司标识
Administration Officer
Inbox Business Technologies (Pvt) Ltd.
Sep 2015 - May 2016 | Islamabad, Pakistan


Ensured the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage, supervises the organization.
Managed supply chain from procurement to receive the supplies from suppliers as per requisitions/samples/services contracts, and prepared documentation i.e. GRN, STA for those items purchased and stored for other sub-offices, verified stock registers which shows the receipts, issues and balances of items in the stores and faced inventory audits.
Processing vendors payments/bills, maintaining all the record of payments and agreements.
Ensured logistical support for the program with adequate stock control and prepared monthly reports.
Ensured fleet tracking, vehicles maintenance, repairing system, monthly fuel consumption and mileage reports making, developed TAR system and brought controls to get accuracy in the systems to avoid discrepancies; faced fleet audit.
Acquired new sites for officials and residential purposes, designed and supervised all phase out plan of all offices and their shifting. Managing all the contacts and keeping proper follow up; record of payments & tenancy agreements.
Oversee the maintenance and repair of  building, machinery, equipment, and electrical and mechanical systems
Ensured end to end deliveries of consignments are made timely and bills are remitted without any delay. Maintained petty cash & BVAs (Budget vs. Actual Expense) of projects. Provide 24/7 support requesters.
Making in-out house arrangements for events, demonstrations, meetings and trainings.
Processed visa approval documentation and other arrangements like flight reservations and hotel bookings,

公司标识
Admin & Operations Officer
Network of Disaster Management Practitioners
Apr 2015 - Sep 2015 | Islamabad, Pakistan


Oversee the administration of all Reporting activities of Operations, ensuring all regulatory requirements are met in a satisfactory and professional manner
 Managed fleet includes; vehicle inspection, travel request management, fuel consumption reports, repair and maintenance.
Supervised building maintenance, all NMS (Non-Management Staff), ensured that guests are being dealt and accommodated according to the policy and with high quality of services
Ensured that the basic theme of administration should be put into in practice, which includes implementation according to policies & procedures and work under the systems which are designed to ensure that work gets done effectively with minimum time, effort and money.

公司标识
Data Management Assistant (Operations & Program)
The Johanniter International Assistance
Feb 2013 - Feb 2015 | Islamabad, Pakistan


Assisting HR, Logistics, Procurement and Security departments for their daily business.
Ensure that regional office operational policies, including security, HR, procurement, inventory, contracts management and IT, are in place, compliant with project and donor policies, and implemented effectively.
Supervised the preparation and execution of Purchase Orders, Sub-Contracts, Consultancy Agreements, and Lease Agreements in compliance with donor rules and regulations.
Communicate effectively & professionally with staff as well as with vendors for the quality work and timely outcome/deliveries.
Supported program by developing links with the line departments and facilitating the program activities by increasing communication between them; worked as security focal person of Punjab project.
Processed visa approval documentation and other arrangements like flight reservations and hotel bookings,
Managed assets, facility, project offices and fleet. Monitored Driver log books weekly, mileage, petrol purchases and consumption and overtime claims; duty rosters of drivers.
Supervised transport department, including making sure there are cars available when required (Travel board, weekly planning/booking of transport requirements), verifying log books (mileage, petrol purchases, and consumption).
Supervised the development, transport, maintenance, cleanliness, repair and security of building for smooth working environment. Maintained efficient filing system of the administration.
Managed record of accessories and ensured urgent availability, maintained inventory record of office and ensured proper maintenance of assets, identified broken obsolete items and processed their disposal
Offered daily support to the organization in implication of appropriate operations to implement successful interventions of projects.

公司标识
HR/Admin Assistant
The Johanniter International Assistance
Dec 2011 - Jan 2013 | Bhakkar, Pakistan


Maintaining and updating contracts record; shared the updated contracts and their employment status report with Senior Country HR Officer.
Salary processing of all staff on monthly bases.
Assists in processing insurance registration and medical claims documents, processing EOBI retirement schemes with follow up, completing all the necessary employer documentation and maintaining a claim database.
Assisting in designing performance appraisal system with help of performance indicator and targets of planned activities
Advising on pay and other remuneration issues, including promotion and benefits.
Making & submitting reports. Facilitating field staff for all HR Practices. Maintaining all the HR record files (Advertisement, Recruitment, Personnel & Time Sheet file). Facilitating in interview conduction. Facilitating new staff for joining. Making Interview grids. Making attendance summaries. Member of Interview panel.
Processing Perdiems & reliever Time sheets & salary. Processing EOBI & Insurance data on timely basis. Ensuring timely submission of all HR required documents from field offices.
Having proper record of Handing & Taking.
Updating Leave balances of staff.
Familiar with grievance processing process and disciplinary procedures of conflict handling. Conducting staff Exit Interviews.

公司标识
M.I.S Assistant
The Johanniter International Assistance
Sep 2011 - Nov 2012 | Islamabad, Pakistan


Maintaining Data Back Ups. Making Project Closing Reports & Trend analysis of project Data.
Provided I.T desk support. Identifying & Planning I.T needs. Dealing with networking, troubleshooting Network problems.
Ensured network security of users. Testing new softwares & comp-ability with new alteration
Training staff on new report formats. Timely submission of reports to donor.
Ensured project policy-compliance and documentation with proper filing. Facing data audits.
Assessed and ensures the functioning of the means of communication appropriate for the base.

学历

Government College University Faisalabad
硕士, 科学硕士学位, Masters in Public Administration‎
Public Administration, Public Policy and Governance, Business Management
CGPA 3.3/4
2014
Government College University Faisalabad
学士, 技术学士, Telecommunication‎
Business Management, Telecom and Networking, Telecommunication Management
CGPA 2.6/4
2011

技能

熟练 Ability to remain calm
熟练 Accountability
熟练 Admin & Procurement
熟练 Administration
熟练 Administration Management
熟练 Administrative Abilities
熟练 Administrative Functions
熟练 Administrative Management
熟练 Administrative Skills
熟练 Administrative Support
熟练 Administrative Work
熟练 Administrative Writing and Reporting Skills
熟练 Adminstration Knowledge
熟练 Adminstrative Funtions
熟练 Agreements Dealing
熟练 Analytic Skills
熟练 Analytical
熟练 Analytical Abilities
熟练 Analytical And Trouble Shooting Skills
熟练 Appropriate Engagement
熟练 Banking Clause and its Amendments
熟练 Bookkeeping+
熟练 Budgeting & Forecasting
熟练 Call Handling
熟练 Chain Guideline
熟练 Claims Management
熟练 Collaboration
熟练 Communication & Coordination
熟练 Communication Development
熟练 Computer Literacy
熟练 Computer Proficient
熟练 Coordination Abilities
熟练 Corporate Event Execution
熟练 Corporate Event Planning
熟练 Crisis Management
熟练 Customer Services
熟练 Data Management
熟练 Decision Making
熟练 Document Control
熟练 English And Urdu Language
熟练 ERP
熟练 Excellent Administration Skills
熟练 Excellent English Verbal And Written Skills
熟练 Experience of Managing And Motivating Teams
熟练 Facilities Management
熟练 Financial Management
熟练 Fleet Management
熟练 Fluent In English Urdu
熟练 Food Knowledge
熟练 Front Office Support Experience

语言

熟练 旁遮普语
熟练 乌尔都语
熟练 英语

关注的公司

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Muhammad 联系人

Shahid Ullah Khan
Absolute Construction Pvt Ltd Swabi
Tania Noreen
Shifa International Hospital Ltd
Anum Saeed
em packages
Faiza N/A Ameer
Maroof International Hospital, Islamabad