Working as Assistant Supply Chain Officer in Islamic Relief Balochistan Nushki IR-UK Funded Project Flood Emergency Response Project From 16th Aug 2022 to Till Date.
 
·         Manage the filing, storage and security of documents
·         Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
·         Supervision of support staff and admin department
·         Ensuring proper travel arrangements for all staff and guests between different offices
·         To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
·         Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
·         Receive and verify all the goods from supplier and verify bills for which the payments are due.
·         Dealing various matters regarding insurance of vehicles, building and Assets.
·         Supervision of arrangements of seminars, conferences and interviews.
·         Supply and deliver equipment and materials to required destinations in an efficient and cost-effective manner
·         Plan and maintain logistical support for IRP field operations
·         Identify and supervise the purchase and installation of all project-related materials
·         Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.
·          Coordinate with suppliers and transport agents to ensure goods are received in the correct quantity and in good condition
·         To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
·         Establishing domestic arrangements for operational teams, including renovating accommodation, and making arrangements for other domestic needs, travel arrangements etc.
·         To be familiar with and abide by the other NGO’s International procedures.

Worked as Admin Warehouse Assistant in Islamic Relief Balochistan Killa Abdullah WFP Funded Project Food For Assets From 16th Dec 2021 to 15th July 2022.
 

Assist with receiving, unloading, counting and stocking physical inventory in the warehouse
Open boxes, crates and other containers
Ensure orders are processed efficiently and that the delivery of materials meets customers’ expectations and business timelines
Pick items according to the Order form
Inspect items to ensure they’re not damaged or faulty and adjust inventory accordingly
Pack item according to specified packing guidelines
Ship and fulfil customer orders in Inventory system, inputting appropriate tracking numbers and links
Maintain safe and clean work environment by keeping shelves, inventory space and work stations neat; sweep and vacuum
Organize warehouse and work area for orderliness at all times
Wear the proper safety equipment
Order new supplies in a timely manner, including pre-paid shipping packaging, stationary, tissue paper, boxes, etc.
Constantly work to improve processes
Make suggestions for productivity improvements
Communicate and collaborate with other team members
Train and guide new warehouse workers
Perform stock takes bi-annually on all products in the warehouse
Ensure that internal delivery processes are adhered to
Identify errors and eliminate root cause using robust countermeasures
Sustain the corrective actions to eliminate repeat issues
Monitor and maintain stock accuracy by ensuring physical stock is in line with the inventory management system and ensure all stock movements are recorded to ensure accuracy
Liaise with customers, suppliers and transport companies as and when required in a timely manner
Ability to be resilient, assertive, optimistic and open to change
Good understanding of customer deliverables and the impact failure/cost of poor quality
Assist with warehouse sales, including working weekends where required, bump in and bump out.

As Admin Officer:

Manages all correspondence within and outside the organization.
Records all incoming and out-going letters and documents.
Receives advice from the project Manager and Executive Director on relevant issues and tend to tha information/inquiries sought.
Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
Responsible to negotiate services agreements with vendors.
Looks after administrative affairs of the Office.


As Finance Officer:


Keep and maintain all the accounts records in soft as well as in hard form.
Responsible to deal all the accounts of the organization and settles all matter of banks.
Responsible to maintain ledger books for regional office and main office.
Make sure verification of all the accounts record before auditory process.
Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.
Make sure all the records / accounts / financial transactions are booked before the audit commencement.
Ensure cordial relation with the line department and the audit department of the donor agency.
Any other task assign by the supervisor.

Design and develop BCC plans, materials and products with appropriate branding and compliance with respective institutional regulations and guidelines.
Conducting advocacy session at district level with CBOs,NGOs,LHWs,
Making of Work plan for the Advocacy and BCC Sessions
Making of advance claim for Advocacy.
Monitor the BCC sessions at district level
Conduct advocacy session in different Union Councils and villages.
Supervise BCC Sessions in Community.
Report monthly basis Advocacy and BCC sessions to Head office.
Monthly reported the data base of Advocacy and BCC session to Head Office.
Achievements of any given task by supervisor.

Design and develop BCC plans, materials and products with appropriate branding and compliance with respective institutional regulations and guidelines.
Organize BCC Training of Trainers (ToTs) for Implementing Partners (IP) staff and oversight to replication of trainings at district levels as well as regular technical guidance and support for smooth implementation of the project.
Ensure that monitoring system tools, checklists, indicators, reporting formats are in place to track immediate results/outputs and impact/outcomes against planned initiatives.
Undertake field visits to partners to oversee implementation and provide on-site feedback for required improvements, and generate field visit reports with timely and appropriate follow up on action points.
Conduct periodic project reviews and prepare project reports for management and outside as and when required.
Lead the advocacy and influencing component of the project using field evidence as well as coordination and representation.
Conduction of BCC awareness sessions to community regarding malnutrition.
Establishing of VSG to mobilize community to conduct community sessions for awareness and distributing IEC materials and broachers.

Conduct static vaccination sessions in the primary health care facility as scheduled and holding outreach activities in the community
Administer vaccines correctly in accordance with guidelines, while maintaining strict aseptic techniques
Report and record measles cases and conduct immunization, mopping up and/or any other supplemental immunization activities/campaigns
Liaise closely with health workers within the facility, health promoters, CHWs and other staff in order to avoid missed opportunities (including screening of cards) for immunization of children to be followed up through list and defaulter tracing. Also coordinates for proper birth recording/reporting and growth monitoring activities in the facilities with the teams
Maintains accurate records/charts of monitoring coverage of the patients in the clinic and target population
Maintains accurate EPI records including daily and permanent registers, and additional records missed cases and defaulters (prepare and update lists on a monthly basis)
Provides counseling to the care givers on the preventative and curative health aspects of the vaccines, vaccination schedules, when to return for the other shot of vaccine etc.
Receives vaccines from the field office/UNICEF Depot and ensures that the cold chain is correctly maintained to the point of actual immunization in accordance to standardized guidelines
Prepares monthly statistical report, vaccine consumption/wastage rates and submits in timely manner.
Ensures that used syringes, needles and all vaccinations vials/ampoules are stored and disposed of per protocols
Participates in meeting with community representatives, volunteers and to discuss EPI activities such as defaulters, EPI campaigns etc.
Coordinate with health promoters on regular basis for defaulter tracing and participate in health education session
Coordinate with the nutrition wing for the treatment and immunization of the identified malnourished children and their follow up
Follow up and monitor closely the installation of the MIS system
Lead a process to develop, customize and establish an efficient MIS and database systems
Develops MIS database user manual and establishes procedures, operating manuals and maintenance, and standards for access to data processing facilities and the data itself
Monitors, evaluate and follow up the use and results of MIS system at all levels as regular technical role
Conducts orientation on developed MIS database to staff and other partners as required
Assist in providing data and information to programs, departments and other members of the team for producing regular as well as irregular reports
Reviews and improves MIS to include future expansion of target participants, interventions and computerization to district levels and self-evaluation system using the programs
Develops appropriate formats for collecting data for database management in coordination with programs and operations teams at all levels
Assists programs, operations and research team members in collecting and compiling data from the field, analyzing and producing reports
Assists other staff in preparing the M&E indicators in relation to objectives, outputs and activities as defined in projects\' results and resource framework
Provides statistics reports and follow up as per programs and operations\' specific needs
Prepares and submit reports based on the information and data received from programs, hub offices and other departments as required
Supports the promotion of data and information sharing within the stakeholders where appropriate.

    IT management:

Determines field-based computer resource requirements and installs computer hardware and operating systems, productivity software and other related software as required
Diagnoses and repair user issues related to personal computers, phones, video conferencing
Maintains PC security systems to ensure that access to data is restricted to authorized staff
Arranges for and ensures appropriate server backups are preformed and stored on a regular basis
Manages and coordinates all equipment repairs, warranty issues, purchasing specifications in accordance with IT standards
Works with differing levels of technology and keep abreast of the latest developments and innovations in the IT field
Provides guidance to sub offices concerning IT needs / planning. This would involve travelling to project sites on occasion for hands on support.

Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Greeting clients and visitors as needed.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodations and reservations needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Experience as a virtual assistant.
Creating, maintaining, and entering information into databases.