Identification of Develomental schemes,Coordination with Goverment Deparments,Facilitation of local community to solving their problems etc

Women NICs & Voter Registration

• Collect daily updated data from warehouse i.e.; commodity receiving and dispatch information.
• Collect daily food distribution data from each Village Tract/Township Distribution team; compile the distribution reports and inform the Documentation Officer in Yangon on daily basis.
• Keep updated all the key personnel on day-to-day distribution plan activities at the sub-office level.
• Update daily Distribution Board with the information of warehouse food stock and Village Tract distribution activities.
• Compile weekly data for preparing weekly/monthly distribution reports as per the prescribed formats.
• Provide the Documentation Officer in Yangon with necessary information in order to prepare monthly/quarterly narrative reports for donors as well as for the country office.
• Arrange to keep adequate stock of all commodity management and distribution related forms as per SC’s standard commodity management procedures.
• Collect case studies, human-interest stories, etc. as deemed appropriate and asked by the Documentation Officer.
• Assist Documentation Officer (Yangon) in preparation of WFP Invoices, checking and submission to WFP for each monthly distribution.

• Assist in coordinating trucking arrangements and other logistics and material requirement for the planned commodity distributions to ensure timely delivery of commodities to distribution sites/centers
• Assist in proper crowd control barriers such as fencing, security guards, etc. to facilitate smooth and speedy distribution of NFI.
• Assist in the preparation of a distribution timetable and informs recipients/beneficiaries through the community leaders and other possible means.
• Responsible for issuance of correct rations to intended recipients through proper scooping procedures, random checking of family rations, and other criteria deemed necessary for that particular situation.
• Assist in coordinating trucking arrangements and other logistics and material requirement for the planned commodity distributions to ensure timely delivery of commodities to distribution sites/centers
• Responsible for issuance of correct rations to intended recipients through proper scooping procedures, random checking of family rations, and other criteria deemed necessary for that particular situation.

 Report the activities, progress and others related to the project to the Program Coordinator in timely manner.
 Representation of the program in required forums as per instruction from the Program Coordinator.
 Assist Project Manager on building the Project team including selection of the national staff .
 Provision of high level of support and vision of the program to all the team leaders in the districts
 Provision of initial start up project training to all the team leaders.
 Ensure the effective implementation of the program in the field through the field teams by the provision of understanding, guidance and support .
 Coordination with all stake holders at all levels
 Advice the Program Coordinator if any changing patterns is necessary as per the program need .

 Collect all reports/documents from each distribution center/sub-office/ UZ Offices and file them separately as follows:
a) Copies of all incoming and outgoing SC waybills to and from warehouse & distribution sites;
b) Copies of all incoming and outgoing WFP waybills;
c) Copies of all Muster-Rolls;
d) Copies of all Daily Outlet Distribution Reports;
e) Copies of all Loss Reports;
f) Copies of all Monthly Distribution Plans;
g) Copies of all Monthly Food Allocation Sheets; and
h) Copies of all Commodity Status Reports
2) Preparation of Distribution Reports (numerical and narratives) :
• Prepare a weekly distribution reports based on the 1) WFP/SC incoming and outgoing waybills, 2) Muster-Rolls and 2) Daily Outlet Distribution Reports for each DP using the standard format;
• Prepare lists of all incoming (WFP) and outgoing (SC) waybills using WFP provided COMPASS format;
• Summarize the weekly DP & UZ WISE distribution reports to a weekly District distribution report using standard format;
• Create a data base for all the weekly distribution reports in order to prepare a monthly distribution report for each month for each District;
• Prepare consolidated weekly/monthly warehouse food stock reports and submit the same to Central Documentation Officer in IAO by 10th of each moth;
• Arrange to submit the weekly/monthly distribution reports to the Central Documentation Officer in IAO between 7th and 10th of each moth; and
• Arrange to prepare and submit monthly narratives report for his/her assigned District with their monthly distribution reports.
3) Beneficiary Lists:
• Create a data base for all the beneficiaries by each District;
• Print the list of all beneficiaries for each DP/District and provide the copies of the same to the Upazila Food Team as and when required; and
• Up date beneficiary lists regularly with information from PA (Distribution), PA (Monitoring) and Upazila Food Security Officer.
4) Coordination and Liaison:
• Maintain close coordination with the Upazila Food Security Officer, PA (Monitoring), PA (Distribution), Food Sector Advisor and WFP regularly.
• Coordinate with the logistics unit in relation to field trips of Food Security Advisor, delivery of food to different District/DP from central/regional warehouse

• Assist the TMAs in Identifying activist in the target communities.
• Carry out demonstration dialogues with the communities.
• Assist the TMAs identifying and mobilizing local communities that are willing to identify, prioritize, implement and subsequently operate and maintain development projects-particularly WatSan related.
• Assist TMAs in introducing RWSSP, its objevtive and approach.
• Encourage the TMAs to remain in close contact with the MCOs/WCOs through regular meeting.
• Assist TMAs in motivating existing COs in registering themselves as CCBs to access 25% development funds from the TMAs.
• Facilitate the work of Regional WatSan Engineers, Health & Hygiene Team Leader and Promoters and concerned staff in their respective activities.

• Making Field activities Work plan for Field staff.
• Supervising the Social Organizers Team who are work under Watsan section.
• Introduce the program of Pak-CDP/CRS to communities.
• Conduct situation analysis of the target area.
• Prepare the village Profile, Base line situation from SECONDARY Data and from community sources.
• Carryout participtroy needs identification with communities.
• Conduct orientation Training for WMC on Record Keeping.
• Facilitate in the preparation of Village Development Plan (VDP).
• Monitor Drinking Water Supply schemes and Health and Hygiene Activities.
• Participate in Work planning schedules for project implementation.

 Ensure that all incoming commodities are received against waybills and proper remarks are made on the waybills stating any irregularity or discrepancy between the original condition of the commodities and their condition at the time of receipt.
 Ensure that commodity dispatches are based on pre-approved dispatch authorization memos from the Food Security Advisor.
 Prepare waybills for all outgoing commodities and obtains signature from truck drivers and/or other receiving authorities.
 Maintain an up-to-date commodity stock ledger in which all daily commodity inventories and transactions are accurately recorded.
 Maintain other necessary formats and commodity records such as stack cards, damaged commodity records, etc.
 Maintain proper filing system in which incoming and outgoing waybills and other correspondences are kept in numbered and retrievable order.
 Prepare full handover report when leaving the warehouse, whether for a temporary reason such as vacation and/or permanent. Standard SC handover format must be used to conduct physical count with the presence of the incoming warehouse supervisor.
 Ensure that warehouse staff such as checkers and assistant storekeepers are trained in proper warehouse practices and conform to SC commodity management polices and procedures.
• Responsible to ensure weekly, monthly and quarterly food Distribution reports with narrative report for SC.
• Identification of distribution Point and arrangements.
• Training the staff members on commodity management. Distribution, monitoring and reporting activities in according with commodity management manual of SC.
• Implement strategy for distribution of food in earth Quake affected area.
• Ensuring proper assessment of beneficiaries in effected area.
• Taking Donors and others Delegation for field visit.
• Keep regular contact with local administration, representative and community organization for peace full distribution of food items provided by WFP.

• Maintain and update RIS system at Zonal office Level.
• Prepare the Village Pro Files.
• Trained the Field Staff how to use MIS Formats.
• Prepare Monthly, Quarterly and Six monthly Progress Reports
• Capacity building of local; community organizations in record keeping and other organizational needs like RIS Formats.
• Facilitation to community organizations in planning implementation and evolution of development activities.

• Visits of different villages regarding school Education Program, to educate the adults and illiterate of that villages.
• Visited different Hospital of the City and arranged the medicine for deserving patients.
• Arrangements of program through society to visit different jails to check the need of prisoner.
• Arrangement of Blood for poor patients and emergency accident.
• Arrangements of different meeting and seminars for the Public awareness