Manage Presidential Suit and Secretariat of CEO

Assisted CEO Syed Shad Mustafa Organize daily calendar, receive visitors Coordinate with dispatch department.  Update day to day operation, Maintain File record. Ensure excellent service standard.  Manage Office Stock and issue as per requirements, Keep eye on all janitorial staff.  Coordinate with all HODS’s & travel desk for travel arrangement of CEO.  Check confirmation of accommodation and hotel booking. Make a list of countries Requirement of visa process and keep high quality contact with embassies.  Make arrangements of Board/Committee meetings & conferences. Attend meetings and keep minutes. Maintain executive’s agenda.  Prepare Reports of Designer, Production House & sale from studio.  Maintain a clean and enjoyable working environment. Coordinate office activities and operation to secure efficiency and compliance to company policies. Coordinate with media person for press releases. Made arrangements for official events.  Prepare Correspondence /regret letter/letter of acceptance etc.  Maintain electronic and paper records ensuring information is organized and easy accessible.  Handle confidential documents ensuring remain secure.  Coordinate office management activities.⦁ Recruitment,staffing,training,grievances,performance evaluation,clearance,Prepare Contract,Assesment,compile & update employee record.⦁ HR Issues,rules & regulation.Payroll prepartion according to relevant data (absence,bonuses,leaves etc ).Maintains the work structure by updatin ( Downsizing due to Covid-19).

Worked as an Executive Secretary.Organize daily calendar, receive visitors Coordinate with dispatch department.  Update day to day operation, Maintain File record. Ensure excellent service standard.  Manage Office Stock and issue as per requirements, Keep eye on all janitorial staff.  Coordinate with all HODS’s & travel desk for travel arrangement of CEO.  Check confirmation of accommodation and hotel booking. Make a list of countries Requirement of visa process and keep high quality contact with embassies.  Make arrangements of Board/Committee meetings & conferences. Attend meetings and keep minutes. Maintain executive’s agenda.  Maintain a clean and enjoyable working environment. Coordinate office activities and operation to secure efficiency and compliance to company policies. Coordinate with media person for press releases. Made arrangements for official events.  Prepare Correspondence /regret letter/letter of acceptance etc.  Maintain electronic and paper records ensuring information is organized and easy accessible.  Handle confidential documents ensuring remain secure.  Coordinate office management activities.  Blind visit of all station, Handle damages & claim. Handle petty cash.  Correspondence with Pakistan Railway Head Quarter.  Monitored operational work of all 26 Railway station. Daily Checked Up/Dn.  Coordinate with dispatch department for daily post.  Make arrangements for official dinner & Lunch.  Determine matters of top priority and handl accordingly.  Leave due to project close.