Substantive and sound development and emergency operation management expertise in sensitive conflict areas with a coherent oversight of relief operations while spearheading a transition recovery process as well to the overall population affected directly or indirectly by the a disaster or development lag. Policy development, including operations procedures for international and national coordination. Strong analytical skills, research and survey data analysis for achieving impacting results. High understanding of cultural and socio economic development. Ability to use own initiative and team builder to embark everyone in one common objective to achieve institutional goals. Value added expertise on Gender mainstreaming, Early Recovery, Reconstruction & Rehabilitation for peace and development and conflict analysis. Additional skills: Information Management and Monitoring & Evaluation. Key strengths include a strong multi-sectoral background, interpersonal skills, effective oral and written communication and a demonstrated ability to deliver under challenging conditions. An energetic, self-motivated and hard working Professional
Â·Â Â Â Â Â Â Â Â Coordinate across all teams and with necessary staff members to carry out demobilisation activities such as closure of district offices, inventory audits, or liaising with Security Advisor to update vehicle/guard resourcing needs.
Â·Â Â Â Â Â Â Â Â Conduct visits to District Office sites to support inventory audits.
Â·Â Â Â Â Â Â Â Â Lead on digitalisation of all Humqadam files in an organised, methodical manner, coordinating with other teams and staff members as required.
Â·Â Â Â Â Â Â Â Â Assist the Operations Team to determine the retention, disposition and electronic processing of project documents at the end of programme.
Support Operation Team during shifting of assets or handing over of assets to concerned persons or parties after their disposal.
Assist Operations Team to physically move from Ufone Tower to a new location and return Ufone office to original state.
Support the Procurement Team for disposal of assets ensuring correct protocol is observed and report to and assist Operations Manager in daily tasks and duties.
To meet external stakeholders / suppliers / contractors on behalf of operations team for any issue that may arise.
Updating the Demobilization Plan to adapt to any changes in timeframe or activities and organized and methodical archiving of paper and digital records.
Support with physical, periodic physical verification of assets with regards to office close-out as needed.
Working as Project Officer on the School Construction and Rehabilitation program (Humqadam), which is a DFIDâ€™s largest school infrastructure improvement program in Pakistan.
Providing high level project reports for in-house work groups and all stakeholders.
Managing a large portfolio of, Contractors, consultants and suppliers across the project.
Coordination with all the relevant department for essential data entries into the system and ensuring that the information is accurate and up to date.
Identify and flag the issues faced and propose appropriate solutions.
Managing Contracts management, Construction Management, invoicing and handing over protocols, of the GBPÂ Â Â Â Â Â 92.24 Million, School Reconstruction and Rehabilitation Program in Punjab Province.
Providing assistance for development of detailed Program Plan for the successful achievement of 4651 classroomsÂ Â Â across 16 districts of Punjab Province.
Assisting in forecasting the physical progress of works and develop plans for achieving the targets.
Developed SOPâ€™s and Procedures for Project Implementation.
Provided key assistance in developing and implementation of Document control procedures
Provide support to the Project Coordinator in the operational management of CBP on provincial level including liaison with the UNHCR Community-based-protection unit in Islamabad, all units in the field, focal persons for Afghan Refugees and implementing partners to support the identification, development, monitoring, reporting and implementation of UNHCR’s CBP and urban Outreach Strategy.
Lead a team of Community Mobilizers on community-related field activities including relationship building with designated target communities, organizations (government and non-government), donors, organizing community-related activities covered by the project.
Support Monitoring, Evaluation and Learning Unit for quality assurance Develop Case Studies and enhance the capacity of the project staff through training.
Prepare monthly/quarterly budgets for review and onwards submission to HQ.
Oversee the training of network of refugee Outreach Volunteer’s (OVs) at provincial level.
Support the Project Coordinator in managing the project to develop a bespoke control system to ensure that the Team Members roles were functioning within the right parameters to minimize risk without compromising the delivery of targets.
Build, develop and maintain relationships with the key stakeholders, including the UNHCR, implementing partners and relevant state institutions.
Compile data; prepare daily, weekly and quarterly reports for onward reporting to UNHCR protection unit based on the daily reporting of the field teams.
Develop material required for field-related activities.
Keep a close liaison with the government counterparts SAFRON, CAR, MOI and KP Home department.
Draft MOUs, third party contract and NOC applications, follow up at Home department KP and Ministry of SAFRON and Interior.
Coordinate the overall Program/Portfolio work plan development and implementation according to Strategic Note/ program documents.
Liaise with counterparts, donors, Government and partners to ensure the Program results are achieved and resources are managed
Prepare and present work-plans, periodic narrative progress reports and expenditures status reports to the donors
Establish systems for project planning, implementation and monitoring, in collaboration with partners
Coordinate relationships with relevant partners to support implementation and expansion of the Program/Portfolio, raise potential problems and provide solutions
Identify capacity building needs and support partners through technical assistance, mentoring, training, cross-partner learning, and capacity development initiative
Write annual and quarterly reports; review and coordinate the submission of implementing partner financial and narrative reports
Provide technical support to the development of partnerships and resource mobilization strategies
Ensure documentation of the programme implementation process and products produced are in accordance donor guidelines
Contribute to the exchange of information and knowledge products internally and externally of the program
Organize major advocacy campaigns, events, trainings, workshops and knowledge products
Represent the Organization at different forum and close coordination with the UN agencies and government counterparts NDMA, FDAM, PDMAs, SAFRON and EAD
Development of training plan for the projects staff capacity building.
Coordinate with the cluster to regularly share projects update to avoid duplication
Coordinate and share progress of PHPF project in FATA with OCHA.
Coordinate and share progress with ECHO and OFDA.
Maintain project beneficiaries’ database with the support of filed staff
Organize project review meetings and take minutes.
Follow up with TDP M&S secretariat, FDMA and PDMA Sindh on project NOCs
Attend working group meetings at Islamabad and share progress and update management.
Compile regularly update and share 4W matrix with the Programme staff and senior management
Processes financial documents including contracts, expense reports, invoices, etc. Writes routine reports and correspondence, and assists with the development of project/program materials.
Provide update for the website and social media to the IT unit.
Keep Liaison with the government counterparts NDMA,EAD,MOI and F/PDMAs.
Keep liaison and represent in different clusters and N/INGOs forum PHF and NHN.
Provides administrative support for the project.
Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
Liaise with the commissionerate of Afghan Refugees and Ministry of SAFRON.
Share regular updates on the Programme section of UNHCR and CAR
Liaises and communicates with project consultants and field office staff, providing logistical and administrative support.
Performs other related duties as required.
Helping clients set financial objectives
Advising customers on fiscal responsibilities
Helping clients source funding
Assisting patrons with planning for retirement
Responsible for incoming and outgoing mail, shipping and receiving
Responsible for maintenance of common spaces for appearance and functionality
Provide support for teams: staff traveling arrangements and expense tracking
Maintaining office records, including records of all office expenses
Providing support to Operations, Finance, Procurement, HR and Administrative Functions
Correspondence with field offices, suppliers, clients and Government Institutions
Other coordination functions as required