概要

Experienced in Office Management and Administration, with overall 19 years of experience in project operations management. Skilled in organizing and coordinating events, managing office operations, procurement, and communicating effectively with diverse stakeholders. Proven ability to handle multiple tasks simultaneously and prioritize effectively. Proficient in Microsoft Office and other office management software. Strong interpersonal skills and the ability to work collaboratively in a team environment. As an experienced procurement officer with seven years of professional experience in procurement, contract management, planning, and budgeting, I am a skilled and analytical professional with a proven track record of success in procuring goods and services, reducing costs, and optimizing vendor relationships. I am well-versed in procurement regulations and procedures, and I have a talent for identifying cost-saving opportunities and negotiating favorable terms and conditions with vendors. In addition, I am adept at contract management, ensuring that all contractual obligations are met and that relationships with vendors are positively maintained. I am proficient in planning and budgeting, with a keen eye for detail and a strong ability to forecast financial needs and manage budgets effectively. Overall, I am a results-driven professional who is committed to excellence in administration, procurement & logistics, I am confident that my skills and experience make me an excellent fit for the vacant position. 

项目

Dafi Plus
CBP Community Based Protection

工作经历

公司标识
1. ADMINISTRATION OFFICER
Inspire Pakistan
Apr 2019 - 代表 | Islamabad, Pakistan

In the roles related to Administration, procurement & logistics I have diligently performed the following duties and responsibilities;
·       Established efficient workflow processes, monitored daily productivity, and provided support for all logistics related to evaluation activities, training, capacity assessments, learning events, schedules, calendars, and other project activities.
·       Organized logistics for various events, such as training, workshops, seminars, conferences, and meetings, which included venue coordination, meal arrangements, accommodation bookings, and training hall set-up, among other responsibilities.
·       Coordinated staff travel and hotel stays while implementing security protocols for all team members. Recorded security clearance in close collaboration with cross-functional security teams.
·       Prepared a variety of administrative documents and effectively communicated administrative policies and procedures within the organization, to partners, and other stakeholders.
·       Supervised the project\'s fleet of vehicles, prepared vehicle fuel consumption reports, developed duty rosters for drivers, and maintained vehicle logbook records.
·       Prepared equipment specifications for the project and forecasted the budget. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Processed payments and vouchers for utility bills, office expenditures, assets repair, and maintenance.
·       Served as the Petty Cash Custodian, responsible for processing petty cash vouchers and handling travel claims/advances, utility bills, maintenance, and other miscellaneous payments.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services in compliance with organization rules and regulations.
·       Led, guided, and mentored support team members to promote high professional and ethical standards while providing career development support.
·       Maintained and updated relevant records, inventory, files, and digital records for easy retrieval by authorized team members.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Led and organized the procurement processes, including preparing and conducting RFQs, ITBs, or RFPs, receiving quotations, bids, evaluating them, and negotiating certain contract conditions, all in full compliance with organizational rules and regulations.
·       Collaborated with cross-functional program teams on procurement planning and monitored the timely initiation of planned activities.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services, following organization rules and regulations.
·       Prepared equipment specifications for the project and forecasted budgets. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Generated a variety of procurement-related documents and contracts and effectively communicated procurement policies and procedures within the organization, to partners, and other stakeholders.
·       Provided administrative support and established efficient workflow processes, implementing an internal control system to ensure that Purchase Orders were duly prepared and dispatched.
·       Managed the inventory of project assets, maintaining proper records of asset issuance to project staff.
·       Advised and assisted project staff, experts, and consultants on all aspects of allowances, advances, travel claims, and other financial and administrative matters, while calculating payments due for claims and services.
·       Played an integral role in overseeing and conducting logistics-related training, workshops, seminars, conferences, and meetings in an efficient manner.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Maintained procurement files and digitized records organized for easy updating and retrieval by authorized team members.

公司标识
2. PROCUREMENT OFFICER
DLC Electronic Pvt Ltd
Aug 2016 - Feb 2019 | Islamabad, Pakistan

·       Led and organized the procurement processes, including preparing and conducting RFQs, ITBs, or RFPs, receiving quotations, bids, evaluating them, and negotiating certain contract conditions, all in full compliance with organizational rules and regulations.
·       Collaborated with cross-functional program teams on procurement planning and monitored the timely initiation of planned activities.
·       Conducted market research to obtain quotations and identify potential vendors for goods and services, following organization rules and regulations.
·       Prepared equipment specifications for the project and forecasted budgets. Verified goods upon receipt and examined invoices with supporting documents for payment.
·       Generated a variety of procurement-related documents and contracts and effectively communicated procurement policies and procedures within the organization, to partners, and other stakeholders.
·       Provided administrative support and established efficient workflow processes, implementing an internal control system to ensure that Purchase Orders were duly prepared and dispatched.
·       Managed the inventory of project assets, maintaining proper records of asset issuance to project staff.
·       Advised and assisted project staff, experts, and consultants on all aspects of allowances, advances, travel claims, and other financial and administrative matters, while calculating payments due for claims and services.
·       Played an integral role in overseeing and conducting logistics-related training, workshops, seminars, conferences, and meetings in an efficient manner.
·       Managed inventory of project assets, including maintaining proper records of asset issuance to project staff.
·       Organized staff travel and hotel stays, implemented security protocols for all staff members, and recorded security clearance through close collaboration with cross-functional security teams.
·       Performed duties in compliance with applicable standards, policies, and regulatory guidelines to promote a safe working environment.
·       Maintained procurement files and digitized records organized for easy updating and retrieval by authorized team members.

公司标识
GENERAL ADMINISTRATION
Abdul Samad Group Of Companies
Jan 2006 - Mar 2016 | Islamabad, Pakistan

Monthly Coordination meetings with Head of Departments (in house) to reconcile the given Task & Targets, Market visits / Surveys all over the country,. Ledger reconciliation & discussion with implementing partners, Monthly coordination meeting with subordinates to unsure the required results. Managing foreign tours / visit (visa, air tickets hotel stays, meals & entertainment). Monthly, Quarterly & Annual Presentations to the Higher Management.

公司标识
Admin & Finance Assistant
SHARP Society for prisoners aid
Oct 2004 - Dec 2006 | Lahore, Pakistan

·Responsible to implement staff regulations and rules for both officials and employees, and updates thereof. Notify changes to the staff members concerned.
·Prepare travel authorizations and advises on allowances for staff members leaving on duty travel.
·Ensure security clearance is requested and received, when applicable.
· Looks after attendance & leave records, project controls, and help in maintenance of staff personal files.
·Maintaining dispatch record of all documents related to Admin, Finance and HR and other sections of office.
·Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
·Responsible for entering financial information and maintaining all financial records for project.
·Ensure that all financial reporting is completed on time and submitted to donors and Inspire Pakistan senior management.
·Ensure effective cost control measures are undertaken.
·Any other duty assigned by the Supervisor.

学历

Preston Institute of Management Sciences and Technology
硕士, 工商管理硕士学位, Markrting‎
Marketing Management, Human Resource, Business Economics
CGPA 3.5/4
2002

技能

熟练 Communication
熟练 Negotiation Skills
初学者 360 Assessments
熟练 Accounts / Manager
熟练 Accounts Administration
熟练 Administration Skills
初学者 Administrative Meetings Management
熟练 Administrative Organization
中级 Advocacy skills
熟练 Aesthetic Procedures Knowledge
熟练 Analytical Skills
熟练 Analytical & Problem Solving skills
初学者 Analytical Skills
中级 Audit Assignment Handling
熟练  Talent Acquisition
熟练 Branch Support.
中级 Budgeting
熟练 Building Relationships
熟练 Business Analysis
初学者 Business Decision Making
熟练 Business Development Strategies
中级 Change Management
熟练 Coaching Skills
熟练 Communication and Presentation Skills
中级 Communication Architecture
初学者 Competitive Tendering
中级 Computer Proficient
初学者 Configuring Software
熟练 Conflict Resolution Skills
熟练 Conservation Awareness
熟练 Cooordination Skills
熟练 Coordination
熟练 Coordination Abilities
熟练 Coordination and Communication
初学者 Coordination and Facilitation
熟练 Coordination Skills
熟练 Critical Thinking
初学者 Critical Thinking Skills
初学者 Cross Cultural Communication Skills
中级 Data Management
熟练 Decision Making
熟练 Disaster Response And Preparedness
熟练 Distribution Analysis
中级 Documentation
中级 Documentation Skills
熟练 Donor Funded Projects
初学者 Employee Administration
初学者 ERP Software Command
中级 Finance
熟练 Finance Administration

语言

中级 旁遮普语
熟练 普什图语
熟练 乌尔都语
熟练 波斯语
熟练 英语

Fayaz 联系人

Abdul Rahim
DLC Electronics
Ali Mobin Tamimi
Duramax Polymer Industries